PFD report

Catherine Kennedy · Prevention of Future Deaths report

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Issued 13 Mar 2018•Manchester South

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
2

Raised in this report

Recipients
1

Named on the report

Responses found
2

Of 1 recipient

Stated actions
18

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised2

  1. Failure to consistently use a communication paradigm for the content and documentation of key communications with off-ward on-call staff
  2. Insufficient measures to prevent miscommunications and assumptions in telephone conversations between ward staff and on-call doctors
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.7

  1. Action

    Consider adding SBAR(D) to the Trust Physical Health Policy.

    Stated by Pennine Care NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 16 June 2018.
  2. Action

    Teach SBAR(D) communication across clinical risk, life support, suicide prevention, restraint, rapid tranquilisation and matron clinical skills courses.

    Stated by Pennine Care NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 June 2018.
  3. Action

    Add SBAR(D) to the junior doctor induction pack.

    Stated by Pennine Care NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 16 June 2018.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to consistently use a communication paradigm for the content and documentation of key communications with off-ward on-call staff

Wider context from the report

“Whilst the Trust has taken a number of actions in response to its internal investigation into the circumstances of Mrs Kennedy’s death, it is a matter of residual concern that sufficiently robust measures have not yet been taken to adequately reduce the risk of future deaths arising from miscommunications and assumptions occurring in the context of telephone conversations between ward staff and on-call doctors. In particular, it is a matter of concern that the Trust does not appear to consistently have in use a communication paradigm (such as the SBAR paradigm introduced by the United States Navy and widely of application across the NHS) as to the content and documentation of key communications, particularly arising in the context of seeking action from an on-call member of staff not based on the ward. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient measures to prevent miscommunications and assumptions in telephone conversations between ward staff and on-call doctors

Wider context from the report

“Whilst the Trust has taken a number of actions in response to its internal investigation into the circumstances of Mrs Kennedy’s death, it is a matter of residual concern that sufficiently robust measures have not yet been taken to adequately reduce the risk of future deaths arising from miscommunications and assumptions occurring in the context of telephone conversations between ward staff and on-call doctors. In particular, it is a matter of concern that the Trust does not appear to consistently have in use a communication paradigm (such as the SBAR paradigm introduced by the United States Navy and widely of application across the NHS) as to the content and documentation of key communications, particularly arising in the context of seeking action from an on-call member of staff not based on the ward. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Consider adding SBAR(D) to the Trust Physical Health Policy.

Verbatim wording from the response

“• Consideration to the SBAR(D) being added to the Trust Physical Health Policy.”

Source location

2018-0075-Response-by-Pennine-Care-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Teach SBAR(D) communication across clinical risk, life support, suicide prevention, restraint, rapid tranquilisation and matron clinical skills courses.

Verbatim wording from the response

“The Trust can confirm that the Situation, Background, Assessment, Recommendation (Decision) tool is currently taught within the following courses within Pennine Care NHS Foundation Trust:-”

Source location

2018-0075-Response-by-Pennine-Care-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add SBAR(D) to the junior doctor induction pack.

Verbatim wording from the response

“• SBAR(D) to be added to junior doctor induction pack.”

Source location

2018-0075-Response-by-Pennine-Care-NHS-Trust
Page 3 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Supply SBAR(D) telephone pads and place them by telephones as prompts for handing over to on-call medics.

Verbatim wording from the response

“• Organisational Learning and Development have been supplying learners with a copy of the A5 SBAR(D) telephone pads, to write on as handing over. The pads are placed by the telephone to provide a prompt to anyone making the call to an on-call medic.”

Source location

2018-0075-Response-by-Pennine-Care-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Display SBAR(D) posters by ward office telephones for staff reference.

Verbatim wording from the response

“• Wards to have a copy of the SBAR(D) poster displayed by the office telephone for staff reference.”

Source location

2018-0075-Response-by-Pennine-Care-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and share a seven-minute briefing on using SBAR(D) when ward staff seek action from off-ward on-call doctors.

Verbatim wording from the response

“However, to further support the use of this communication tool in the context of ward staff seeking action from an on-call doctor not based on the ward, the following recommendations have been made:”

Source location

2018-0075-Response-by-Pennine-Care-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Include SBAR(D) in the Handover Guidelines being developed for ward staff.

Verbatim wording from the response

“• SBAR(D) to be included within the Handover Guidelines being developed for ward staff by the Modern Matron.”

Source location

2018-0075-Response-by-Pennine-Care-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.11

  1. 1

    Set and disseminate CMHT standards for communicating with GPs and referrers at triage, assessment, care-plan changes, transfers and discharge.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 June 2018.
  2. 2

    Operate the Assertive Outreach pathway across Manchester CMHTs seven days a week to support people who disengage or struggle to maintain service contact.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 June 2018.
  3. 3

    Review information-sharing agreements in supervision, revisit non-consent to carer involvement, and record outcomes in the clinical database.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 16 June 2018.
  4. 4

    Revise and develop Manchester Community Mental Health Team standard operating procedures for service operation and disengagement response.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 June 2018.
  5. 5

    Prompt duty workers to identify reasons for missed initial assessments and determine which referrers, agencies or individuals should be contacted.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 June 2018.
  6. 6

    Monitor completion and adherence to the response action plan through DATIX, local services, senior leadership and corporate governance teams.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 16 June 2018.
  7. 7

    Conduct regular audits of zoning meetings, records and related practice against SOP standards, and take corrective action where required.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 16 June 2018.
  8. 8

    Develop a trust-wide procedure and supporting guidance for responding consistently to service-user disengagement across GMMH services.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 16 June 2018.
  9. 9

    Repeat and expand monthly audits of GP communication to cover triage, assessment and discharge, led by Team Managers with administrators.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 16 June 2018.
  10. 10

    Apply the 7 Day Follow Up Procedure, including face-to-face contact after discharge, with weekly monitoring and investigation of missed follow-up.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 June 2018.
  11. 11

    Use and review a referral tracker to keep service users visible and verify completion of required care steps, including communications.

    Stated by Greater Manchester Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 June 2018.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Set and disseminate CMHT standards for communicating with GPs and referrers at triage, assessment, care-plan changes, transfers and discharge.

Verbatim wording from the response

“Standards expected within practice are now described within the revised CMHT SOP, in relation to the need to communicate to GPs and referrers at key points in a person’s care. Specifically, when a referral is triaged, following assessment, sharing of care and treatment plans as needs changes, transfers between services and finally at discharge”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 3 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate the Assertive Outreach pathway across Manchester CMHTs seven days a week to support people who disengage or struggle to maintain service contact.

Verbatim wording from the response

“The Assertive Outreach pathway now operates 7 days a week, 365 days a year within each of our CMHTs. It provides a method of reaching and helping people with severe, often complex and long term mental health problems who do not easily engage or struggle to maintain contact with services. It encourages clinicians to understand reasons why someone may not engage consistently and interventions on how to respond to this creatively and flexibly. This pathway is being embedded into the Manchester CMHTs, after moving from a standalone city-wide service”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review information-sharing agreements in supervision, revisit non-consent to carer involvement, and record outcomes in the clinical database.

Verbatim wording from the response

“More specific instruction is being made to regularly review any information sharing agreements that are in place with service users. This will ensure they are up to date and accurate. This will be reviewed within individual line management supervision with care coordinators and therefore monitored by Team Managers. Staff will be directed to ensure that where a service user does not consent for carers to be involved in their care and treatment that this issue is regularly revisited with service users and the outcome of these conversations are recorded on the clinical database”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 4 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Revise and develop Manchester Community Mental Health Team standard operating procedures for service operation and disengagement response.

Verbatim wording from the response

“As part of the re-design of Community Mental Health Services within Manchester, Standard Operating Procedures (SOP) that describe how our services should function have been revised and developed over the past 12 months.”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 1 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Prompt duty workers to identify reasons for missed initial assessments and determine which referrers, agencies or individuals should be contacted.

Verbatim wording from the response

“Equally, at the point of initial assessment our duty workers are now prompted to consider the reason why a person does not engage in an initial assessment appointment and whom should be contacted to inform how this is responded to, e.g. referrer, other agencies or individuals involved”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 3 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor completion and adherence to the response action plan through DATIX, local services, senior leadership and corporate governance teams.

Verbatim wording from the response

“The progress of actions being completed will also be monitored locally by services and at a Trust level, using the electronic incident system (DATIX)”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 5 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct regular audits of zoning meetings, records and related practice against SOP standards, and take corrective action where required.

Verbatim wording from the response

“Since revision of our Standard Operational Procedures (SOP) across our Manchester Community Mental Health Teams in September 2018 the Trust continue to monitor how well the changes to practice are being adopted in the teams. Regular audits are carried out to monitor individual and team practice against standards set out in the SOP”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop a trust-wide procedure and supporting guidance for responding consistently to service-user disengagement across GMMH services.

Verbatim wording from the response

“In addition, a trust-wide procedure is being developed by the Trust to support staff to work more effectively with service users who present at higher risk of disengagement from services.”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Repeat and expand monthly audits of GP communication to cover triage, assessment and discharge, led by Team Managers with administrators.

Verbatim wording from the response

“The teams will also repeat on a monthly basis, the audit of GP communication completed within the original action plan. However, this will be expanded to include communication at”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 3 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Apply the 7 Day Follow Up Procedure, including face-to-face contact after discharge, with weekly monitoring and investigation of missed follow-up.

Verbatim wording from the response

“In addition to revisions to the CMHT SOP, guidance on how to respond to missed contacts or disengagement has been incorporated into the 7 Day Follow Up Procedure, where teams ensure face to face contact is made with a person during the 7 day period immediately following discharge. This is monitored weekly within each division at a service level and any”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 2 · response
Published 16 June 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use and review a referral tracker to keep service users visible and verify completion of required care steps, including communications.

Verbatim wording from the response

“A referral tracker document is now used within clinical meetings enables service users to remain visible to the Team Manager and is a means of checking that the required steps in their care that should be completed are not missed, including communication”

Source location

2018-0075-Response-by-Greater-Manchester-Mental-Health-NHS-Trust
Page 3 · response
Published 16 June 2018

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026