PFD report

Emily Kate Harkleroad · Prevention of Future Deaths report

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Issued 5 Feb 2024•County Durham and Darlington

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
1

Raised in this report

Recipients
2

Named on the report

Responses found
2

Of 2 recipients

Stated actions
9

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised1

  1. Failure of Emergency Department software to provide quick and clear identification of patient acuity
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. Action

    Discuss with CDDFT whether configuration changes can further support the Durham Emergency Department.

    Stated by Oracle Corporation UK LimitedStated in progressThe respondent said that this action was in progress when they made their response on 21 February 2024.
  2. Action

    Make the colour-coded Early Warning Score Risk Level enhancement available for deployment to CDDFT and other legacy deployments through the standard upgrade programme.

    Stated by Oracle Corporation UK LimitedStated plannedThe respondent said that this action was planned when they made their response on 21 February 2024.
  3. Action

    Engineer a configuration enhancement adding a colour-coded Early Warning Score Risk Level column to the Launchpoint homescreen.

    Stated by Oracle Corporation UK LimitedStated completedThe respondent said that this action was complete when they made their response on 21 February 2024.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.4

  1. Position

    The client decides whether to adopt software or configuration enhancements, considering clinical and commercial factors.

    Stated by Oracle Corporation UK LimitedRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of Emergency Department software to provide quick and clear identification of patient acuity

Wider context from the report

“I heard evidence that in or around October 2022 a new computer system was introduced into the Emergency Department of the University Hospital of North Durham. The provider of the new system is Cerner. I understand that Cerner is now owned by Oracle Corporation. I heard evidence that the previous software in use in the Emergency Department included a “RAG rating” system, which ensured that the acuity of the patients was easily identifiable by looking at a single page on a display screen. I heard evidence that the new Cerner software did not include such a system. I understand that, instead, the Cerner software has symbols next to patient’s names that, when clicked on, provide an indication of the level of acuity of the patient, but not a clear indication at first glance. In summary, I was told that the previous RAG rating system was an effective tool in quickly identifying patients requiring urgent oversight by senior clinicians, especially when the Department was under extreme pressure. It is my view that, especially in times of extreme pressure on the Emergency Department, a quick and clear way of identifying the most critically ill patients is an important tool that could prevent future deaths. I was told that concerns about the absence of a RAG rating type system had been raised by a number of clinicians, but that the response, thus far, had been that the new system does not have that functionality. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Discuss with CDDFT whether configuration changes can further support the Durham Emergency Department.

Verbatim wording from the response

“19. Oracle Health is in discussions with CDDFT as to whether there are configuration changes that can be made to further support the Durham Emergency Department. In particular, Oracle Health has offered the following to CDDFT:”

Source location

Response from Oracle
Page 6 · response
Published 21 February 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Make the colour-coded Early Warning Score Risk Level enhancement available for deployment to CDDFT and other legacy deployments through the standard upgrade programme.

Verbatim wording from the response

“4. Notwithstanding the above conclusion, that the Millennium software at Durham Emergency Department was working as designed, configured and approved by CDDFT, Oracle Health fully acknowledges the importance of the Assistant Coroner’s observations. In particular, the Assistant Coroner’s desire to ensure that there is a “quick and clear way of identifying the most critically ill patients”, especially “in times of extreme pressure” on Durham Emergency Department, including through the inclusion of a “RAG rating system”. Oracle Health has engineered a configuration enhancement, namely an additional colour coded column on Launchpoint’s homescreen charting individual patient’s ‘Early Warning Score Risk Level’. This enhancement will be available for deployment to CDDFT and other legacy deployments from around June 2024.”

Source location

Response from Oracle
Page 2 · response
Published 21 February 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engineer a configuration enhancement adding a colour-coded Early Warning Score Risk Level column to the Launchpoint homescreen.

Verbatim wording from the response

“4. Notwithstanding the above conclusion, that the Millennium software at Durham Emergency Department was working as designed, configured and approved by CDDFT, Oracle Health fully acknowledges the importance of the Assistant Coroner’s observations. In particular, the Assistant Coroner’s desire to ensure that there is a “quick and clear way of identifying the most critically ill patients”, especially “in times of extreme pressure” on Durham Emergency Department, including through the inclusion of a “RAG rating system”. Oracle Health has engineered a configuration enhancement, namely an additional colour coded column on Launchpoint’s homescreen charting individual patient’s ‘Early Warning Score Risk Level’. This enhancement will be available for deployment to CDDFT and other legacy deployments from around June 2024.”

Source location

Response from Oracle
Page 2 · response
Published 21 February 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Embed Medanets use through point-of-care support, formal training and regular compliance updates for Emergency Department staff.

Verbatim wording from the response

“Improvement work since Go Live In 2023, it was observed that ED teams were predominantly entering observations directly into Millennium via desktop computers, mirroring their previous method with Symphony, rather than utilising the provided mobile devices with the Medanets application. This practice results in a loss of decision support for the staff. In the case of Emily, two out of the three sets of observations taken were recorded directly into the desktop and not the Medanets application. Consequently, considerable efforts have been undertaken to ensure that ED staff fully utilise the mobile Zebra devices and, by extension, the Medanets application for recording observations in the ED. These efforts included providing support directly at the point of care, formal training, and regular updates on compliance through key messages.”

Source location

Response from County Durham and Darlington NHS Foundation Trust
Page 3 · response
Published 21 February 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Collaborate with Oracle Health on developing a Launchpoint column displaying colour-coded Early Warning Score RAG ratings.

Verbatim wording from the response

“• Following your letter of 5th February 2024, and discussions with Oracle Health we have expanded that action plan to include collaboration with Oracle Health on the addition of a further column to the ED Screen, which will RAG-rate patients’ Early Warning Scores as ‘High’, ‘Medium’ or ‘Low’ with colour coding. It is understood that Oracle Health are looking to make this functionality available as part of their standard upgrade programme from around the middle of this year. We have not been able to further actions, either already implemented or in progress, to mitigate risk.”

Source location

Response from County Durham and Darlington NHS Foundation Trust
Page 1 · response
Published 21 February 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use Medanets in Emergency Departments to record observations, calculate early warning scores, provide decision support and support patient escalation.

Verbatim wording from the response

“• Medanets: A mobile application which enables staff to capture patient observations from hand-held devices, calculates national early warning scores (NEWS) and provides decision support for clinicians. The Emergency Department did not have this functionality prior to the implementation of Oracle Health and it was put in place to enhance patient safety. More information on Medanets is outlined below. It includes a RAG-rated view as shown in Appendix A.”

Source location

Response from County Durham and Darlington NHS Foundation Trust
Page 2 · response
Published 21 February 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The client decides whether to adopt software or configuration enhancements, considering clinical and commercial factors.

Verbatim wording from the response

“18. Oracle Health continuously engages in ongoing dialogue with its clients with regard to potential software code and configuration enhancements to its Millennium solutions. Such enhancements can arise at the global, or national, level in response to the knowledge and experience gained by Oracle Health from working with its extensive client base. They can also arise in response to specific issues at the level of local deployments. In each case, Oracle Health will discuss with its client the appropriateness of taking a potential upgrade and its impact on existing workflows and the user interface. Ultimately, the decision on whether to take a particular code or configuration enhancement remains with the client and can involve clinical and commercial considerations.”

Source location

Response from Oracle
Page 6 · response
Published 21 February 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The software was working as designed and configured, and no evidence indicates that a software defect made the death preventable.

Verbatim wording from the response

“3. While there is no suggestion that the software was at fault, and many factors contributed to the death of the Deceased, based upon Oracle Health’s review and the facts and matters described more fully in this Response, it concludes as follows (key findings in this Response are highlighted in bold throughout):”

Source location

Response from Oracle
Page 1 · response
Published 21 February 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing Medanets and Launchpoint functionality was judged to mitigate the patient safety risk without the requested RAG-rated view.

Verbatim wording from the response

“The ED team requested the same functionality as that in Symphony as part of the Oracle Health system at go-live and this request was discussed with Oracle Health’s work-stream lead who advised it was not feasible at that time. Taking account of the additional safety functionality introduced into the department through Medanets and the overall functionality of Launchpoint, the Trust judged the patient safety risk to be mitigated.”

Source location

Response from County Durham and Darlington NHS Foundation Trust
Page 2 · response
Published 21 February 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The requested RAG-rated functionality could not be implemented at go-live because Oracle Health advised it was not feasible at that time.

Verbatim wording from the response

“• We discussed with Oracle Health the potential to add and display RAG-ratings based on the patient’s Early Warning Score for go-live and, at that stage, advised by the work-stream leads allocated to the Trust that it was not possible. We subsequently logged a further request from the ED teams for this functionality, internally, to discuss with Oracle Health for future development.”

Source location

Response from County Durham and Darlington NHS Foundation Trust
Page 1 · response
Published 21 February 2024

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. 1

    Activate escalation alerts within the Emergency Departments.

    Stated by County Durham and Darlington NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 21 February 2024.
  2. 2

    Deploy two tablets in each Emergency Department for the nurse in charge and Emergency Practitioner in Charge to receive alerts and access the dashboard.

    Stated by County Durham and Darlington NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 21 February 2024.
  3. 3

    Monitor compliance with Emergency Department observation and escalation timeframes through monthly Quality and Performance meetings.

    Stated by County Durham and Darlington NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 21 February 2024.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Activate escalation alerts within the Emergency Departments.

Verbatim wording from the response

“• Activating escalation alerts within the Emergency Departments.”

Source location

Response from County Durham and Darlington NHS Foundation Trust
Page 4 · response
Published 21 February 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deploy two tablets in each Emergency Department for the nurse in charge and Emergency Practitioner in Charge to receive alerts and access the dashboard.

Verbatim wording from the response

“• Deploying two tablets in each Emergency Department for use by the nurse in charge and the Emergency Practitioner in Charge (EPIC), enabling them to receive alerts and access the dashboard.”

Source location

Response from County Durham and Darlington NHS Foundation Trust
Page 4 · response
Published 21 February 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor compliance with Emergency Department observation and escalation timeframes through monthly Quality and Performance meetings.

Verbatim wording from the response

“Compliance with the ED observation policy, particularly whether observations were repeated within the required timeframes based on the score, is reviewed during monthly Quality and Performance meetings. The compliance data, which encompasses 100% of the observations recorded in the Oracle Cerner Millennium each month and is broken down by individual areas, is meticulously monitored. The data presented below pertains specifically to the UHND Emergency Department, which is relevant to this Regulation 28 notice. On average, compliance has reached 95%.”

Source location

Response from County Durham and Darlington NHS Foundation Trust
Page 3 · response
Published 21 February 2024

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
2/2

Data last updated 7 September 2026