PFD report

Andrew Arthur Dickson · Prevention of Future Deaths report

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Issued 3 Sep 2018•Manchester South

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
1

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
5

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised1

  1. Failure of the practice information system to reliably communicate telephone triage information to the subsequent face-to-face clinician
    Part of recurring concern: Telephone triage that is unreliable and can delay necessary care
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.5

  1. Action

    Adhere to the policy of recording reception and triage information in clinical notes pending suitable EMIS software adaptation.

    Stated by Stockport Medical GroupStated plannedThe respondent said that this action was planned when they made their response on 19 January 2019.
  2. Action

    Have reception supervisors train staff across all three sites to use the EMIS triage template as the standard booking format.

    Stated by Stockport Medical GroupStated plannedThe respondent said that this action was planned when they made their response on 19 January 2019.
  3. Action

    Train reception supervisors to use the new EMIS triage template.

    Stated by Stockport Medical GroupStated plannedThe respondent said that this action was planned when they made their response on 19 January 2019.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    Automating transfer of triage information into clinical notes depends on EMIS adding the required software capability.

    Stated by Stockport Medical GroupRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of the practice information system to reliably communicate telephone triage information to the subsequent face-to-face clinician

Wider context from the report

“Notwithstanding the obvious significance of the information provided to the practice by telephone on 12th February 2018 when an appointment with a GP was sought on the basis that Mr Dickson had been having suicidal thoughts, the evidence before the court was that whilst this information is made available to the telephone triage doctor by way of alert note, the same text is not incorporated in to the screen which a doctor subsequently undertaking a face-to-face appointment sees. This raises the following matters of concern:- 1. The safety of the computer system as currently operated appears to be prefaced on the telephone triage doctor being the same clinician who sees the patient at a subsequent face-to-face consultation, and remembering the content of the alert note despite having had to undertake a multitude of other tasks in the meantime; 2. In the alternative, the onus is likely to fall on the patient (or his / her representative or carer) to repeat information in the course of the consultation which may already be in the practice’s knowledge as a result of an earlier telephone call to an administrative member of staff, and which the patient (carer or representative) is likely to assume is already in the doctor’s possession; 3. The system as currently operated appears likely to create additional risk in a group practice (in circumstances where the telephone triage doctor may be based in a different location from the doctor undertaking a subsequent consultation), and where patients may be vulnerable or reluctant to engage with a doctor for any reason. ”

Is this part of a recurring concern?

Yes — Telephone triage that is unreliable and can delay necessary care.

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Adhere to the policy of recording reception and triage information in clinical notes pending suitable EMIS software adaptation.

Verbatim wording from the response

“The partners’ discussion centred around the need to achieve a balance between the need for all pertinent clinical information to be visible in the clinical records on the one hand, and the need to avoid unnecessary or administrative entries that can clog up the notes and may potentially make it more difficult for a clinician to be able to identify relevant clinical information. We decided that it would be unreasonable and potentially unsafe to expect staff taking these calls, who are not medically trained, to decide what information is clinically relevant. It was therefore agreed that the practice should adopt a policy that all information recorded by reception staff from patients or carers’ initial calls, along with any subsequent notes made by the triage doctor, should be recorded in the clinical notes. These notes are available for clinicians to consult across all practice locations.”

Source location

2018-0296-Response-by-Stockport-Medical-Group
Page 1 · response
Published 19 January 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Have reception supervisors train staff across all three sites to use the EMIS triage template as the standard booking format.

Verbatim wording from the response

“We have organised training with the reception supervisors in order to ensure that this new EMIS template is being used whenever patients are booked onto the triage list. This training is scheduled to take place over the next 4 weeks. Our reception supervisors will subsequently inform and train staff at each of our 3 sites, explaining that this is now the standard format for adding patients onto the triage list. We therefore expect that all notes will now appear on the EMIS clinical records.”

Source location

2018-0296-Response-by-Stockport-Medical-Group
Page 2 · response
Published 19 January 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Train reception supervisors to use the new EMIS triage template.

Verbatim wording from the response

“We have organised training with the reception supervisors in order to ensure that this new EMIS template is being used whenever patients are booked onto the triage list. This training is scheduled to take place over the next 4 weeks. Our reception supervisors will subsequently inform and train staff at each of our 3 sites, explaining that this is now the standard format for adding patients onto the triage list. We therefore expect that all notes will now appear on the EMIS clinical records.”

Source location

2018-0296-Response-by-Stockport-Medical-Group
Page 2 · response
Published 19 January 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Record reception and triage information in patients’ clinical notes using the EMIS triage template.

Verbatim wording from the response

“The partners’ discussion centred around the need to achieve a balance between the need for all pertinent clinical information to be visible in the clinical records on the one hand, and the need to avoid unnecessary or administrative entries that can clog up the notes and may potentially make it more difficult for a clinician to be able to identify relevant clinical information. We decided that it would be unreasonable and potentially unsafe to expect staff taking these calls, who are not medically trained, to decide what information is clinically relevant. It was therefore agreed that the practice should adopt a policy that all information recorded by reception staff from patients or carers’ initial calls, along with any subsequent notes made by the triage doctor, should be recorded in the clinical notes. These notes are available for clinicians to consult across all practice locations.”

Source location

2018-0296-Response-by-Stockport-Medical-Group
Page 1 · response
Published 19 January 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Request EMIS software changes to automate transfer of triage information into clinical notes.

Verbatim wording from the response

“Our practice currently uses the EMIS Web clinical system which is used nationally. This system does not currently have the means to automatically pull information across from triage or appointment slots into the clinical notes. We consider that it would be preferable for this to be automated, removing the manual part of the process outlined above. We have written to EMIS on 21st September 2018 (reference ECR 10381933) requesting this addition to their software. We have highlighted why there is a need for this and the potential implications of an omission of this software capability, as clearly outlined in your letter.”

Source location

2018-0296-Response-by-Stockport-Medical-Group
Page 2 · response
Published 19 January 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Automating transfer of triage information into clinical notes depends on EMIS adding the required software capability.

Verbatim wording from the response

“Our practice currently uses the EMIS Web clinical system which is used nationally. This system does not currently have the means to automatically pull information across from triage or appointment slots into the clinical notes. We consider that it would be preferable for this to be automated, removing the manual part of the process outlined above. We have written to EMIS on 21st September 2018 (reference ECR 10381933) requesting this addition to their software. We have highlighted why there is a need for this and the potential implications of an omission of this software capability, as clearly outlined in your letter.”

Source location

2018-0296-Response-by-Stockport-Medical-Group
Page 2 · response
Published 19 January 2019

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026