PFD report

Linda Sitch · Prevention of Future Deaths report

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Issued 17 Apr 2025•Essex

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
4

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
15

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised4

  1. Failure to ensure thorough, professional and adequately documented review of urgent referral grading
    Part of recurring concern: Unreliable prioritisation of patient reviewsPart of recurring concern: Unreliable referral urgency categorisation and prioritisation
  2. Lack of robust service-level oversight and auditing of managerial decision-making
  3. Failure to respond substantively to safeguarding and carer’s assessment referrals
    Part of recurring concern: Failure to act appropriately on safeguarding referrals and noticesPart of recurring concern: Failure to provide timely and reliable carer assessments
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. Action

    Implement risk-priority matrices for carers’ assessments, reviews and safeguarding referrals.

    Stated by Essex County CouncilStated completedThe respondent said that this action was complete when they made their response on 28 April 2025.
  2. Action

    Conduct a scheduled audit of referral progression through allocation and consider issuing further guidance on priority decisions and allocation timescales.

    Stated by Essex County CouncilStated plannedThe respondent said that this action was planned when they made their response on 28 April 2025.
  3. Action

    Implement recommendations from the external end-to-end safeguarding-process review to improve safeguarding practice and the customer journey.

    Stated by Essex County CouncilStated in progressThe respondent said that this action was in progress when they made their response on 28 April 2025.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    Adult Social Care considers its existing reporting, scrutiny, supervision and governance arrangements sufficient to provide robust oversight of managerial decision-making.

    Stated by Essex County CouncilExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure thorough, professional and adequately documented review of urgent referral grading

Wider context from the report

“d. In contrast to this view, I remain concerned that ASC continues to lack a robust system to ensure sufficiently rigorous oversight, including active auditing, capable of identifying the kind of sub-optimal managerial level performance as has been brought to the fore in this case. A change in personnel and moves towards “embedding best practice” do not, in my opinion, sufficiently address this systemic lacuna given that the effectiveness of such changes will still rely very substantially upon the performance of any Team Manager and/or a Deputy Team Manager. There appears to me to be a continuing lack of robust Service level oversight of those managers themselves, (including the appropriateness of their decision making), absent which any sub-optimal performance by said managers may well not be identified. e. Absent a sufficiently robust system for providing oversight and identifying and significantly mitigating (if not entirely removing) such individual human error, alongside, for example, the inclusion of simple auditable check lists of matters to be accessed, reviewed and documented whenever a referral is received, then there is a continuing risk of urgent future referrals being inappropriately graded as Priority 2 (and/or being downgraded from Priority 1) without the requisite thorough and professional review, adequately documented, being undertaken. This gives rise to a concomitant risk of future deaths. ”

Is this part of a recurring concern?

Yes — Unreliable prioritisation of patient reviews; Unreliable referral urgency categorisation and prioritisation.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of robust service-level oversight and auditing of managerial decision-making

Wider context from the report

“d. In contrast to this view, I remain concerned that ASC continues to lack a robust system to ensure sufficiently rigorous oversight, including active auditing, capable of identifying the kind of sub-optimal managerial level performance as has been brought to the fore in this case. A change in personnel and moves towards “embedding best practice” do not, in my opinion, sufficiently address this systemic lacuna given that the effectiveness of such changes will still rely very substantially upon the performance of any Team Manager and/or a Deputy Team Manager. There appears to me to be a continuing lack of robust Service level oversight of those managers themselves, (including the appropriateness of their decision making), absent which any sub-optimal performance by said managers may well not be identified. e. Absent a sufficiently robust system for providing oversight and identifying and significantly mitigating (if not entirely removing) such individual human error, alongside, for example, the inclusion of simple auditable check lists of matters to be accessed, reviewed and documented whenever a referral is received, then there is a continuing risk of urgent future referrals being inappropriately graded as Priority 2 (and/or being downgraded from Priority 1) without the requisite thorough and professional review, adequately documented, being undertaken. This gives rise to a concomitant risk of future deaths. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to respond substantively to safeguarding and carer’s assessment referrals

Wider context from the report

“a. Although not determined to be probably causative of the death, by the date of Linda’s death ASC had failed to respond substantively or at all to the Adult Safeguarding Referral dated 29th September 2023; the referral for a Carer’s Assessment for Linda herself, received by ASC on 2nd October 2023; the concerns reiterated by Linda’s family when chasing the 2nd October referral on 16th October 2023. These failures were explained as ‘human error’. ”

Is this part of a recurring concern?

Yes — Failure to act appropriately on safeguarding referrals and notices; Failure to provide timely and reliable carer assessments.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to conduct and document required review before downgrading referral priority

Wider context from the report

“b. The oral evidence of the ASC Service Manager at the inquest (though not mentioned in her statement prepared for the purposes of the inquest), confirmed that the Team Manager responsible for downgrading the Priority 1 status of the carer’s assessment referral on 2nd October to Priority 2, without recording a rationale, had likely done so without undertaking the required consideration of either the readily available ASG referral of the 29th September, or the Mental Health Act assessment of Linda herself from the previous year. She agreed that, had an estimated “ten minute” review of the “slim files” for both Linda and her husband been undertaken, as should have happened, the Priority level could not and would not have been reasonably downgraded. She accordingly accepted that, in fact, (and contrary to her witness statement) the decision to downgrade to Priority 2 was capable of being determined, by her as an ASC Service Manager, to be ‘inappropriate’. ”

Is this part of a recurring concern?

Yes — Failure to provide timely and reliable carer assessments.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement risk-priority matrices for carers’ assessments, reviews and safeguarding referrals.

Verbatim wording from the response

“• A new Risk Priority Matrix for carers assessments and reviews was implemented in 2023, which was being embedded throughout the year.”

Source location

Response from Essex County Council
Page 2 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct a scheduled audit of referral progression through allocation and consider issuing further guidance on priority decisions and allocation timescales.

Verbatim wording from the response

“Adult Social Care have scheduled an audit cycle within the next three months, specifically focused on how referrals are progressed when an initial referral is received, through to point of allocation. Following analysis and outcomes of this, we will consider issuing further practice guidance to confirm expectations about making good, defensible decisions around priority levels, including expected timescale for the allocation of work.”

Source location

Response from Essex County Council
Page 3 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement recommendations from the external end-to-end safeguarding-process review to improve safeguarding practice and the customer journey.

Verbatim wording from the response

“In Spring 2024, Adult Social Care commissioned an external review of the end-to-end safeguarding process. There were several recommendations, that we are implementing to improve the customer journey and safeguarding practice.”

Source location

Response from Essex County Council
Page 3 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement the improved supervision framework to support practice reflection, work-priority clarification, wellbeing, development and learning.

Verbatim wording from the response

“Adult Social Care have also implemented an improved supervision framework in 2024. There are four main elements to supervision which are to:”

Source location

Response from Essex County Council
Page 4 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Hold monthly locality quality, performance and accountability meetings to scrutinise performance data and work progression.

Verbatim wording from the response

“Furthermore, there is a monthly quality, performance and accountability meeting (QPAM) within each locality area, where data information reports are scrutinised by service managers and directors, which ensures greater accountability and oversight of all work and what stage it is at.”

Source location

Response from Essex County Council
Page 4 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Increase safeguarding triage capacity and screen every alert before progressing qualifying referrals for further enquiry.

Verbatim wording from the response

“The Central Safeguarding Triage Team has undergone transformative change, which has included increasing the resource of the team, implementing an initial screening check of all safeguarding alerts raised and those which are deemed to meet the criteria for safeguarding are then progressed to a safeguarding concern for further enquiries. As a result of these changes, 96% are triaged for a decision as to whether to proceed to safeguarding section 42 enquiry within 72 hours, with outcomes shared back with referrers and next actions agreed. The remaining 4% take a little longer with continuous oversight, whilst waiting for information at the triage stage to enable decision making. Therefore, there are no longer significant delays in progressing safeguarding referrals received.”

Source location

Response from Essex County Council
Page 2 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce carers practice guidance and core practice guidance covering assessments, reviews, support planning and safeguarding.

Verbatim wording from the response

“• New Carers practice guidance for Adult Social Care operational workers to support better and more timely outcomes for carers.”

Source location

Response from Essex County Council
Page 2 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Refresh the Quality Assurance Framework and conduct eight annual audit cycles covering assessments, reviews, mental capacity and safeguarding, with findings reported to the Practice Governance Board.

Verbatim wording from the response

“Alongside the Quality Control measures in place, Adult Social Care refreshed its Quality Assurance Framework in 2024 and there are now eight audit cycles in place throughout every year. These focus on care act assessments/reviews, carers assessments, mental capacity assessments and safeguarding. Audits are analysed and reports are presented to the Practice Governance Board.”

Source location

Response from Essex County Council
Page 5 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Create a data and insights team and provide weekly safeguarding and waiting-list performance reports with management oversight.

Verbatim wording from the response

“We are satisfied that Adult Social Care has robust oversight in place. We created a data and insights team in August 2024, who provide detailed reports on performance. Directors / service managers / team managers receive a weekly report in relation to safeguarding activity across all teams. There is also a weekly report which details people waiting alongside a dashboard, these have team manager / service manager and director oversight.”

Source location

Response from Essex County Council
Page 4 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Adult Social Care considers its existing reporting, scrutiny, supervision and governance arrangements sufficient to provide robust oversight of managerial decision-making.

Verbatim wording from the response

“We are satisfied that Adult Social Care has robust oversight in place. We created a data and insights team in August 2024, who provide detailed reports on performance. Directors / service managers / team managers receive a weekly report in relation to safeguarding activity across all teams. There is also a weekly report which details people waiting alongside a dashboard, these have team manager / service manager and director oversight.”

Source location

Response from Essex County Council
Page 4 · response
Published 28 April 2025

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. 1

    Hold quarterly operational-team reflection sessions focused on practice themes and organisational learning.

    Stated by Essex County CouncilStated completedThe respondent said that this action was complete when they made their response on 28 April 2025.
  2. 2

    Coordinate assurance, professional development and practice-quality activity to inform Adult Social Care’s practice-quality approach.

    Stated by Essex County CouncilStated in progressThe respondent said that this action was in progress when they made their response on 28 April 2025.
  3. 3

    Conduct thematic deep-dive audits when requested or required to support continuous learning in specific practice areas.

    Stated by Essex County CouncilStated completedThe respondent said that this action was complete when they made their response on 28 April 2025.
  4. 4

    Deliver the reviewed safeguarding training programme for operational staff, managers and deputies.

    Stated by Essex County CouncilStated completedThe respondent said that this action was complete when they made their response on 28 April 2025.
  5. 5

    Apply daily team-level quality-control checks to ensure accurate and timely recording and data entry.

    Stated by Essex County CouncilStated completedThe respondent said that this action was complete when they made their response on 28 April 2025.
  6. 6

    Operate a Practice Governance Board and specialist subgroups to oversee learning and actions arising from safeguarding adult reviews, complaints, inquests, research and practice development.

    Stated by Essex County CouncilStated completedThe respondent said that this action was complete when they made their response on 28 April 2025.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    Adult Social Care states that safeguarding referrals no longer experience significant delays because 96% are triaged within 72 hours, with oversight of the remainder.

    Stated by Essex County CouncilDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Hold quarterly operational-team reflection sessions focused on practice themes and organisational learning.

Verbatim wording from the response

“Time to Reflect sessions are held on a quarterly basis for operational teams and focus on key themes and areas of practice for learning for example, in June 2024, the session was dedicated to practice in relation to Valuing Carers.”

Source location

Response from Essex County Council
Page 4 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Coordinate assurance, professional development and practice-quality activity to inform Adult Social Care’s practice-quality approach.

Verbatim wording from the response

“Adult Social Care’s Principal Social Worker and Principal Occupational Therapist, along with The Essex Social Care Academy (training department) and Adult Social Care’s dedicated Practice Quality Team recognise there is a critical role between learning from assurance, development and practice quality activity. Therefore, they work closely together to ensure”

Source location

Response from Essex County Council
Page 5 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct thematic deep-dive audits when requested or required to support continuous learning in specific practice areas.

Verbatim wording from the response

“Deep Dive thematic audits are also undertaken as and when requested/required to ensure continuous learning in specific areas of practice.”

Source location

Response from Essex County Council
Page 5 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver the reviewed safeguarding training programme for operational staff, managers and deputies.

Verbatim wording from the response

“Adult Social Care has reviewed our essential training offer, which follows the National Competency Framework for Safeguarding, which includes:”

Source location

Response from Essex County Council
Page 2 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Apply daily team-level quality-control checks to ensure accurate and timely recording and data entry.

Verbatim wording from the response

“Adult Social Care’s approach to quality assurance has been reviewed and enhanced since 2023 and is twofold.”

Source location

Response from Essex County Council
Page 5 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate a Practice Governance Board and specialist subgroups to oversee learning and actions arising from safeguarding adult reviews, complaints, inquests, research and practice development.

Verbatim wording from the response

“Adult Social Care has a Practice Governance Board, which is chaired by our Principal Social Worker. There are several subgroups have a specific focus lens and report into the six weekly Practice Governance Board. These are:”

Source location

Response from Essex County Council
Page 4 · response
Published 28 April 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Adult Social Care states that safeguarding referrals no longer experience significant delays because 96% are triaged within 72 hours, with oversight of the remainder.

Verbatim wording from the response

“The Central Safeguarding Triage Team has undergone transformative change, which has included increasing the resource of the team, implementing an initial screening check of all safeguarding alerts raised and those which are deemed to meet the criteria for safeguarding are then progressed to a safeguarding concern for further enquiries. As a result of these changes, 96% are triaged for a decision as to whether to proceed to safeguarding section 42 enquiry within 72 hours, with outcomes shared back with referrers and next actions agreed. The remaining 4% take a little longer with continuous oversight, whilst waiting for information at the triage stage to enable decision making. Therefore, there are no longer significant delays in progressing safeguarding referrals received.”

Source location

Response from Essex County Council
Page 2 · response
Published 28 April 2025

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026