PFD report

Connor Sparrowhawk · Prevention of Future Deaths report

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Issued 2 Nov 2015•Oxfordshire

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
2

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
6

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised2

  1. Failure of RIO to support complete recording and accessibility of patients' epilepsy information
    Part of recurring concern: Unreliable RIO clinical-record functions
  2. Failure to maintain effective bathing observations for patients with epilepsy
    Part of recurring concern: Failure to maintain required continuous patient observation
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. Action

    Add a specific physical-health-risk prompt to the overarching RiO risk assessment form.

    Stated by Hampshire and Isle of Wight Healthcare NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 2 November 2015.
  2. Action

    Build and release electronic epilepsy assessment forms in OpenRiO for Learning Disability and other relevant Trust services.

    Stated by Hampshire and Isle of Wight Healthcare NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 2 November 2015.
  3. Action

    Finalise and ratify the Trust-wide protocol for safe bathing and showering of people with epilepsy.

    Stated by Hampshire and Isle of Wight Healthcare NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 2 November 2015.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of RIO to support complete recording and accessibility of patients' epilepsy information

Wider context from the report

“2) The second matter of concern is in relation to RIO and the fact that there does not appear to be an appropriate prompt or place to record details about a patient's epilepsy/history. In Connor's case, this led to details of his epilepsy being placed on the care plan. Even though there have been improvements, including the introduction of the epilepsy tool kit, it is not clear whether, even now, all the required information about epilepsy can be captured on RIO and therefore, is easily accessible to staff. ”

Is this part of a recurring concern?

Yes — Unreliable RIO clinical-record functions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to maintain effective bathing observations for patients with epilepsy

Wider context from the report

“1) It appears that the current recommendation at the Trust is for patients with epilepsy to be able to choose to bath but to be the subject of sight/sound observations. There are obvious difficulties in respect of patient dignity with observations by sight. As far as observations by sound are concerned, it is envisaged that a member of staff will be sat outside the bathroom door while the patient takes a bath. I am concerned however that observations by sound alone may not prevent someone from drowning. A person can drown in seconds if they are rendered unconscious by an epileptic fit. It also seems to me that a member of staff in, for example, the corridor is likely to be distracted by other members of staff and patients and may also have an occasional requirement to obtain a drink or use the toilet etc. In reality, on a busy ward, particularly with a patient who has reasonably well controlled epilepsy, the concern is that close observation by sight/sound is unlikely to be maintained. I am concerned that this policy is simply setting the Trust up to fail. I understand that a decision was taken sometime after Connor's death to stop bathing. I also understand however that the CQC when they carried out one of their inspections was critical of this decision due to the fact that the CQC are not in favour of blanket bans of this nature. I am sending a copy of this letter to the CQC for them to comment on. My concern is therefore in relation to the effectiveness of bath time observations for patients with epilepsy. ”

Is this part of a recurring concern?

Yes — Failure to maintain required continuous patient observation.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add a specific physical-health-risk prompt to the overarching RiO risk assessment form.

Verbatim wording from the response

“It is important that staff record risks around all physical health problems and not just epilepsy. A change request has also been made with regards to the overarching RiO risk assessment form for mental health and learning disability services. This will provide a specific prompt for physical health risks to be noted. We expect this to be available in a future OpenRiO release planned to occur in March 2016. In the meantime, there is guidance available for staff within the comprehensive Learning Disability Service Specific Guidance for RiO which advises them that physical health risks (with specific mention of epilepsy) should be noted in the ‘Other Risk Behaviours’ section of the existing form. ████████ has undertaken considerable work to promote this guidance within the division.”

Source location

2015-0445-Response-by-Southern-Health-NHS-Trust
Page 2 · response
Published 2 November 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Build and release electronic epilepsy assessment forms in OpenRiO for Learning Disability and other relevant Trust services.

Verbatim wording from the response

“You were concerned that RiO, the electronic patient record, did not have an appropriate place to record details about a person’s epilepsy. This has been considered by ████████ who is an Informatics Clinician, the OpenRiO Learning Disability Clinical Lead and a Community Learning Disability Nurse by background.”

Source location

2015-0445-Response-by-Southern-Health-NHS-Trust
Page 1 · response
Published 2 November 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Finalise and ratify the Trust-wide protocol for safe bathing and showering of people with epilepsy.

Verbatim wording from the response

“The Clinical Director for Learning Disability Services, ████████, has led this piece of work alongside members of the Epilepsy Clinical Area of Practice group within the division. Although a comprehensive Epilepsy Map and Toolkit have been developed which cover all areas of risk, a decision has been made to write a new protocol specifically for bathing. This has been drafted by ████████, Consultant Nurse, again in conjunction with a range of practitioners. The document is called Protocol for the Safe Bathing and Showering of People with Epilepsy and has just been through a consultation process among senior clinical staff members. As a result of this, suggestions have been made as to some additions that are required to make it applicable to every speciality across the Trust rather than just the Learning Disability Division.”

Source location

2015-0445-Response-by-Southern-Health-NHS-Trust
Page 1 · response
Published 2 November 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Promote Learning Disability Service Specific Guidance for recording physical-health risks, including epilepsy, in RiO.

Verbatim wording from the response

“It is important that staff record risks around all physical health problems and not just epilepsy. A change request has also been made with regards to the overarching RiO risk assessment form for mental health and learning disability services. This will provide a specific prompt for physical health risks to be noted. We expect this to be available in a future OpenRiO release planned to occur in March 2016. In the meantime, there is guidance available for staff within the comprehensive Learning Disability Service Specific Guidance for RiO which advises them that physical health risks (with specific mention of epilepsy) should be noted in the ‘Other Risk Behaviours’ section of the existing form. ████████ has undertaken considerable work to promote this guidance within the division.”

Source location

2015-0445-Response-by-Southern-Health-NHS-Trust
Page 2 · response
Published 2 November 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Collate results from epilepsy, bathing-risk and physical-health audits to inform further improvements.

Verbatim wording from the response

“Compliance with policies and guidelines and with record keeping standards is assessed on an ongoing basis through management supervision and the peer review process. Audits are also regularly performed with an Epilepsy audit, bathing risk audit and physical health audit having been undertaken in the learning disability division in the last quarter. The results of these are being collated and will inform further improvements that are required.”

Source location

2015-0445-Response-by-Southern-Health-NHS-Trust
Page 2 · response
Published 2 November 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Communicate the OpenRiO release and explain use of the electronic epilepsy forms through Trust-wide, divisional and governance channels.

Verbatim wording from the response

“The release of the new version of RiO with the epilepsy forms will be accompanied by a comprehensive communication plan to ensure staff are aware of their availability. This will include the following:”

Source location

2015-0445-Response-by-Southern-Health-NHS-Trust
Page 2 · response
Published 2 November 2015

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026