PFD report

Charlotte Comer · Prevention of Future Deaths report

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Issued 13 Mar 2023•Worcestershire

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
3

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
5

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised3

  1. Insufficiently robust safeguards against overriding MDT decisions
    Part of recurring concern: Unreliable governance and accountability of multidisciplinary team decisions
  2. Failure to fully understand how the care coordinator system failed
  3. Failure to establish how a senior clinician was able to override an MDT decision
    Part of recurring concern: Unreliable governance and accountability of multidisciplinary team decisions
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. Action

    Establish mandatory multidisciplinary governance for specialist-service funding decisions, changes, recording, challenge and escalation.

    Stated by Herefordshire and Worcestershire Health and Care NHS TrustStated completedThe respondent said that this action was complete when they made their response on 21 March 2023.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    The revised MDT funding decision process is considered sufficient to prevent clinicians from unilaterally overriding specialist referral decisions.

    Stated by Herefordshire and Worcestershire Health and Care NHS TrustExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficiently robust safeguards against overriding MDT decisions

Wider context from the report

“(2) The erroneous decision to pause Charlotte’s referral to the Priory Hospital for specialist treatment for Body Dysmorphic Disorder was taken by a senior clinician acting on her own, despite a Multi-Disciplinary Team meeting having decided that the referral was appropriate. When asked about how the senior clinician could have overridden the MDT decision, the Trust’s Community Services manager for the Worcestershire Neighbourhood Teams told the inquest that he could not say whether the senior clinician was not aware of the correct decision-making procedure, or whether she was, but chose instead to ignore it. When asked whether the same issue could arise in future, he told the inquest that he himself would be in a position to prevent the senior clinician making the wrong decision, but could not guarantee that he would be made aware of the issue so as to be able to do so. I am concerned that the Trust has not properly established how the senior clinician was able to override the MDT decision, and does not have a sufficiently robust system in place to ensure that MDT decisions cannot be overridden in this way in future. ”

Is this part of a recurring concern?

Yes — Unreliable governance and accountability of multidisciplinary team decisions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to fully understand how the care coordinator system failed

Wider context from the report

“(1) During the 2½ years in which Charlotte’s mental health care was provided by the Trust, she had total of 8 different care coordinators. Furthermore, in those 2½ years there was a 5 month period when Charlotte had no appointed care coordinator at all. The care coordinator role is particularly important for a patient with such a complex case history as Charlotte. I heard evidence that at the time of these events, the Trust had been experiencing an unprecedented level of instability, with many staff who might have been expected to fulfil care coordinator roles going off sick or even leaving the service. The witness who had conducted the Trust’s own internal investigation into these events gave evidence that one of the major reasons for this instability was that staff were unable to cope with ever-increasing workloads. The Trust’s Community Services manager for the Worcestershire Neighbourhood Teams appeared to corroborate this in his evidence, confirming that whilst national guidelines recommend a maximum of 30 patients per care coordinator, at the time of these events the Trust’s care coordinators had around 100 patients each. Whilst he was able to provide some reassurance that a recent recruitment drive has reduced individual care coordinator caseloads to around 25 patients, he was unable to explain how individual caseloads had been able to reach the levels they did at the time of these events, and was unable to give accurate figures as to current levels of staff sickness/absence. I am concerned that the Trust is unable to understand fully how the care coordinator system failed at the time of these events, and that it is therefore not in a position to guard against a repeat of these circumstances in the future. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to establish how a senior clinician was able to override an MDT decision

Wider context from the report

“(2) The erroneous decision to pause Charlotte’s referral to the Priory Hospital for specialist treatment for Body Dysmorphic Disorder was taken by a senior clinician acting on her own, despite a Multi-Disciplinary Team meeting having decided that the referral was appropriate. When asked about how the senior clinician could have overridden the MDT decision, the Trust’s Community Services manager for the Worcestershire Neighbourhood Teams told the inquest that he could not say whether the senior clinician was not aware of the correct decision-making procedure, or whether she was, but chose instead to ignore it. When asked whether the same issue could arise in future, he told the inquest that he himself would be in a position to prevent the senior clinician making the wrong decision, but could not guarantee that he would be made aware of the issue so as to be able to do so. I am concerned that the Trust has not properly established how the senior clinician was able to override the MDT decision, and does not have a sufficiently robust system in place to ensure that MDT decisions cannot be overridden in this way in future. ”

Is this part of a recurring concern?

Yes — Unreliable governance and accountability of multidisciplinary team decisions.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish mandatory multidisciplinary governance for specialist-service funding decisions, changes, recording, challenge and escalation.

Verbatim wording from the response

“The Trust fully accepts that a lead clinician sought to cancel Charlotte’s Priory referral in error. Evidence of this human error was reflected in the original Root Cause Analysis (RCA) and, consequently, actions have been put in place for a new process for funding arrangements.”

Source location

Response from Herefordshire and Worcestershire Health and Care
Page 2 · response
Published 21 March 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The revised MDT funding decision process is considered sufficient to prevent clinicians from unilaterally overriding specialist referral decisions.

Verbatim wording from the response

“Any decisions regarding funding arrangements for specialist services are now established at weekly MDT meetings. Any proposed change to an application must therefore also be brought to a subsequent MDT meeting, and any clinician wishing to challenge or change the MDT decision must be present to make their case. Each decision or change, and the rationale for it, must be clearly and contemporaneously recorded in the patient’s clinical notes. This process ensures mandatory open discussion in a recorded forum (MDT) as a precondition for any change. If the MDT is unable to come to a consensus, the issue will be escalated to the Associate Director (or Deputy Associate Director in their absence) and the Associate Medical Director for a decision.”

Source location

Response from Herefordshire and Worcestershire Health and Care
Page 3 · response
Published 21 March 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The key worker model and enhanced oversight systems are considered to address discontinuity of care and escalating risk without further changes.

Verbatim wording from the response

“You have asked whether we have fully understood the circumstances that pertained at the time and how the resultant discontinuity of care contributed to Charlotte’s sad death. I believe Charlotte’s experience of multiple care coordinators is effectively addressed in part through the change to a key worker approach and the overall expansion of the team inherent in the Transformation. Further, though, we now have in place systems and processes to ensure that patients whose acuity is escalating can be appropriately overseen. The Worcester City “huddle” takes place twice-weekly and focuses on those in high-need groups taking into account acuity, diagnosis and other concerns or vulnerabilities such as high-risk medications.”

Source location

Response from Herefordshire and Worcestershire Health and Care
Page 2 · response
Published 21 March 2023

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. 1

    Implement a key-worker model providing personalised care planning and continuity through multidisciplinary team allocation.

    Stated by Herefordshire and Worcestershire Health and Care NHS TrustStated completedThe respondent said that this action was complete when they made their response on 21 March 2023.
  2. 2

    Operate twice-weekly multidisciplinary huddles and escalation processes to oversee patients with increasing acuity or unmet staffing needs.

    Stated by Herefordshire and Worcestershire Health and Care NHS TrustStated completedThe respondent said that this action was complete when they made their response on 21 March 2023.
  3. 3

    Increase Mental Health Practitioner staffing capacity beyond the former care-coordinator establishment.

    Stated by Herefordshire and Worcestershire Health and Care NHS TrustStated completedThe respondent said that this action was complete when they made their response on 21 March 2023.
  4. 4

    Reinforce Neighbourhood Mental Health Team leadership with fourteen substantively recruited posts.

    Stated by Herefordshire and Worcestershire Health and Care NHS TrustStated completedThe respondent said that this action was complete when they made their response on 21 March 2023.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a key-worker model providing personalised care planning and continuity through multidisciplinary team allocation.

Verbatim wording from the response

“model is an approach to personalised care and support planning embodied in the role of key worker. The key worker can be any member of the multidisciplinary team (MDT) working with a patient, but will typically be the team member with the most input into that patient’s care who is therefore best placed to provide meaningful continuity of care. This separates out a crucial continuity function from the registered professional statuses (Registered Mental Health Nurse, Occupational Therapist, Social Worker) historically associated with care coordination, with the aim of enabling a more flexible and efficient allocation of capacity across a team also including others e.g. link workers, psychologists, and ultimately intended to ensure that each patient is consistently looked after in a way best suited to their needs.”

Source location

Response from Herefordshire and Worcestershire Health and Care
Page 2 · response
Published 21 March 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate twice-weekly multidisciplinary huddles and escalation processes to oversee patients with increasing acuity or unmet staffing needs.

Verbatim wording from the response

“You have asked whether we have fully understood the circumstances that pertained at the time and how the resultant discontinuity of care contributed to Charlotte’s sad death. I believe Charlotte’s experience of multiple care coordinators is effectively addressed in part through the change to a key worker approach and the overall expansion of the team inherent in the Transformation. Further, though, we now have in place systems and processes to ensure that patients whose acuity is escalating can be appropriately overseen. The Worcester City “huddle” takes place twice-weekly and focuses on those in high-need groups taking into account acuity, diagnosis and other concerns or vulnerabilities such as high-risk medications.”

Source location

Response from Herefordshire and Worcestershire Health and Care
Page 2 · response
Published 21 March 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Increase Mental Health Practitioner staffing capacity beyond the former care-coordinator establishment.

Verbatim wording from the response

“It’s important to note that this does not mean that core professional roles have been dispensed with, or that the professional input to the now Neighbourhood Mental Health Teams (NMHTs) has reduced. In fact, under Transformation, the established numbers of Mental Health Practitioner (MHP) fulfilled by the professions previously listed has increased on the former number of Care Coordinators. In many cases, and where clinically indicated, MHPs will also continue to act as key workers, and after the acknowledged dip in staffing numbers, recruitment and retention for these groups of staff is improving.”

Source location

Response from Herefordshire and Worcestershire Health and Care
Page 2 · response
Published 21 March 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reinforce Neighbourhood Mental Health Team leadership with fourteen substantively recruited posts.

Verbatim wording from the response

“I am pleased to be able to say that caseloads for MHPs and key workers are now lower than they were at the time that Charlotte was under our care. C-20-25 patients per Care Coordinator is now typical, and within national guidelines. The management and leadership of the NMHTs across the county has also been significantly reinforced, so that effective oversight of team activity has been enhanced. The leadership structure for Worcestershire NMHTs consists of fourteen posts (an increase on the previous structure) and all those posts have now been substantively recruited to.”

Source location

Response from Herefordshire and Worcestershire Health and Care
Page 2 · response
Published 21 March 2023

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026