PFD report

Robert James Stuart and Darren Llewellyn Hughes · Prevention of Future Deaths report

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Issued 18 Dec 2014•Cardiff & the Vale of Glamorgan

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
9

Raised in this report

Recipients
2

Named on the report

Responses found
1

Of 2 recipients

Stated actions
7

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised9

  1. Failure to record first lumbar puncture test results in the core donor data form
    Part of recurring concern: Failure to ensure clinical investigation results are reliably available, interpreted and acted upon
  2. Failure of systems to ensure capture and transmission of relevant donor information
    Part of recurring concern: Failure to reliably transfer complete information to transplant centres
  3. Failure of accepting consultants or centres to view the EOS system before organ acceptance decisions
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. Action

    Audit organ-donor primary records to assess the accuracy and completeness of transferring information from medical case notes to donor files and EOS.

    Stated by NHS Blood and TransplantStated in progressThe respondent said that this action was in progress when they made their response on 18 December 2014.
  2. Action

    Continue reminding specialist nurses to capture and provide key donor information accurately and fully during the interim period.

    Stated by NHS Blood and TransplantStated in progressThe respondent said that this action was in progress when they made their response on 18 December 2014.
  3. Action

    Develop and implement an electronic system for specialist nurses to record and transmit donor data to transplant centres.

    Stated by NHS Blood and TransplantStated plannedThe respondent said that this action was planned when they made their response on 18 December 2014.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    Specialist nurses cannot certify that all relevant information was transmitted because data come through multiple systems, timescales, methods and treating clinicians.

    Stated by NHS Blood and TransplantUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record first lumbar puncture test results in the core donor data form

Wider context from the report

“(1) The core donor data form could have contained more information as to the second lumbar test performed on the donor and could have given the results of the first lumbar puncture test. ”

Is this part of a recurring concern?

Yes — Failure to ensure clinical investigation results are reliably available, interpreted and acted upon.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of systems to ensure capture and transmission of relevant donor information

Wider context from the report

“Had this information been available to the accepting consultant ████████ then it may have caused more questions to be asked and aided in the acceptance process. The Coroner is concerned that NHSBT should employ systems to ensure the capture and transmission of all relevant information to the accepting transplant centre, and that SN-ODs should be in a position if required to certify that all relevant and available information has been transmitted. ”

Is this part of a recurring concern?

Yes — Failure to reliably transfer complete information to transplant centres.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of accepting consultants or centres to view the EOS system before organ acceptance decisions

Wider context from the report

“(1) The Kidneys were accepted by the transplant centre following a telephone conversation between the consultant and the transplant coordinator. The Coroner heard that all consultants have access to the EOS system but that the consultant did not use it on this occasion. The Coroner is concerned that a viewing of the EOS system should be standard practice by all accepting consultants/centres before a decision is made, as the information on EOS is much fuller than anything that can be conveyed over the telephone. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of SN-OD certification of transmitted donor information when required

Wider context from the report

“Had this information been available to the accepting consultant ████████ then it may have caused more questions to be asked and aided in the acceptance process. The Coroner is concerned that NHSBT should employ systems to ensure the capture and transmission of all relevant information to the accepting transplant centre, and that SN-ODs should be in a position if required to certify that all relevant and available information has been transmitted. ”

Is this part of a recurring concern?

Yes — Failure to reliably transfer complete information to transplant centres.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to transmit relevant medical microbiology information to the accepting transplant centre

Wider context from the report

“(2) There was information available on the medical microbiology report which was not passed on to the accepting transplant centre. ”

Is this part of a recurring concern?

Yes — Failure to communicate clinically important information reliably between care services; Failure to reliably transfer complete information to transplant centres.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Absence of team-based decision-making about prophylactic anti-viral therapy

Wider context from the report

“(2) The kidneys were accepted by the consultant acting alone. The Coroner heard evidence that in many centres the acceptance process is conducted on a “team” basis, with the consultant accepting advice from microbiologists and even other on call consultant surgeons. The Coroner is concerned that a team approach offers the most informed method of decision making, not only over the decision to accept organs but also over the nature and duration of prophylactic anti-viral therapy. The Coroner is concerned to hear about any action that is being taken over this in the transplant centre. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Use of an inadequate standard consent form for transplant operations

Wider context from the report

“(3) The Coroner heard that a standard consent form is used for all operations, and heard evidence that this has proved unsatisfactory for transplant operations where issues have to be covered that are not catered for by the standard form ”

Is this part of a recurring concern?

Yes — Inadequate informed-consent processes for medical treatment.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Incomplete capture of donor lumbar test information

Wider context from the report

“(1) The core donor data form could have contained more information as to the second lumbar test performed on the donor and could have given the results of the first lumbar puncture test. ”

Is this part of a recurring concern?

Yes — Failure to reliably transfer complete information to transplant centres.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Absence of team-based transplant acceptance decision-making

Wider context from the report

“(2) The kidneys were accepted by the consultant acting alone. The Coroner heard evidence that in many centres the acceptance process is conducted on a “team” basis, with the consultant accepting advice from microbiologists and even other on call consultant surgeons. The Coroner is concerned that a team approach offers the most informed method of decision making, not only over the decision to accept organs but also over the nature and duration of prophylactic anti-viral therapy. The Coroner is concerned to hear about any action that is being taken over this in the transplant centre. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit organ-donor primary records to assess the accuracy and completeness of transferring information from medical case notes to donor files and EOS.

Verbatim wording from the response

“As a direct result of this incident, NHSBT has commenced an audit in order to review the primary records for organ donors and to assess the accuracy and completeness of the transfer of information from medical case notes to the donor file / EOS. This audit tests the first stage of the donation process and will report on a monthly basis with quarterly and annual reviews. This audit is being undertaken with the cooperation of a number of NHS Trusts.”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 3 · response
Published 18 December 2014

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue reminding specialist nurses to capture and provide key donor information accurately and fully during the interim period.

Verbatim wording from the response

“expect it to be fully operational by April 2016. In the interim period, we continue to remind the nurses of the importance of capturing and providing key information accurately and fully.”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 2 · response
Published 18 December 2014

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and implement an electronic system for specialist nurses to record and transmit donor data to transplant centres.

Verbatim wording from the response

“The NHSBT Board, at its January meeting, approved expenditure to change the way in which Specialist Nurses record and transmit data electronically to transplant centres. This will simplify the work of the nurses, reduce the risk of errors in recording the data in NHSBT systems and increase the amount of data transmitted to transplant centres via EOS. This is a major IT development and we”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 1 · response
Published 18 December 2014

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Share the case and its learning through specialist nurse, transplant surgeon and intensive care governance channels, including case-study presentations and NHSBT communications.

Verbatim wording from the response

“Shared learning This sad case has been shared widely with our specialist nurses in organ donation, as well as transplant surgeons and intensive care staff via the NHSBT governance structure. This has included a brief outline within a previous edition of ‘Cautionary Tales’, which is a method of sharing key cases with the wider transplant community. The decision was made to not include a full summary prior to the inquest as NHSBT did not wish to impact upon proceedings, but a full case review, together with learning points will now be included in the March 2015 edition.”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 2 · response
Published 18 December 2014

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Specialist nurses cannot certify that all relevant information was transmitted because data come through multiple systems, timescales, methods and treating clinicians.

Verbatim wording from the response

“2) Specialist nurse certification of information”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 2 · response
Published 18 December 2014

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The microbiology results were unavailable before the transplant decision and therefore could not have affected the decision to transplant.

Verbatim wording from the response

“2) Microbiology results Your observations regarding the microbiology report are noted however NHSBT has obtained written confirmation from the independent testing reference laboratory that although the first blood sample taken at the donor hospital on 25th November 2013 was received for testing the same day, the enterovirus, parechovirus, HSV and VZV results were not available until 3rd January 2014. Additional tests of meningococcal and pneumococcal were requested as additional tests on the 2nd January 2014.”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 2 · response
Published 18 December 2014

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. 1

    Host a working group bringing clinicians, pathologists and other clinical colleagues together to reduce the risk of recurrence.

    Stated by NHS Blood and TransplantStated plannedThe respondent said that this action was planned when they made their response on 18 December 2014.
  2. 2

    Include a full case review and learning points in the March 2015 edition of Cautionary Tales.

    Stated by NHS Blood and TransplantStated plannedThe respondent said that this action was planned when they made their response on 18 December 2014.
  3. 3

    Widely circulate the recommendations produced by the working group.

    Stated by NHS Blood and TransplantStated plannedThe respondent said that this action was planned when they made their response on 18 December 2014.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    The written account was assigned to University Hospital of Wales, whose Medical Director agreed to lead the work.

    Stated by NHS Blood and TransplantRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Host a working group bringing clinicians, pathologists and other clinical colleagues together to reduce the risk of recurrence.

Verbatim wording from the response

“In March 2015 NHSBT will host a working group where we will bring together clinicians, pathologists and other clinical colleagues to discuss what we can do to reduce the risk of a similar recurrence. The recommendations from that meeting will be widely circulated.”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 3 · response
Published 18 December 2014

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Include a full case review and learning points in the March 2015 edition of Cautionary Tales.

Verbatim wording from the response

“Shared learning This sad case has been shared widely with our specialist nurses in organ donation, as well as transplant surgeons and intensive care staff via the NHSBT governance structure. This has included a brief outline within a previous edition of ‘Cautionary Tales’, which is a method of sharing key cases with the wider transplant community. The decision was made to not include a full summary prior to the inquest as NHSBT did not wish to impact upon proceedings, but a full case review, together with learning points will now be included in the March 2015 edition.”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 2 · response
Published 18 December 2014

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Widely circulate the recommendations produced by the working group.

Verbatim wording from the response

“In March 2015 NHSBT will host a working group where we will bring together clinicians, pathologists and other clinical colleagues to discuss what we can do to reduce the risk of a similar recurrence. The recommendations from that meeting will be widely circulated.”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 3 · response
Published 18 December 2014

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The written account was assigned to University Hospital of Wales, whose Medical Director agreed to lead the work.

Verbatim wording from the response

“These deaths, and that of the donor, were the 5th, 6th and 7th recorded cases in the world which have been caused by the halicephalobus nematode and I note that you ask for an article to be written in collaboration between the pathologist, the transplant centre and the microbiologists concerned in the inquest. Whilst I appreciate that this recommendation is for the attention of University Hospital of Wales, this work is already underway. During the course of the inquest NHSBT’s Professor ████████, NHSBT’s Associate Medical Director for Organ Donation and Transplantation discussed this point with UHW Medical Director who has kindly agreed to lead on the written account. I enclose a copy of ████████ formal request of 21st November 2014 for the sake of completeness.”

Source location

2014-0549-Response-by-NHS-Blood-Transport
Page 3 · response
Published 18 December 2014

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026