PFD report

Joan Howard · Prevention of Future Deaths report

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Issued 10 Feb 2020•South Yorkshire (West)

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
7

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
11

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised7

  1. Delays in displaying nutritional requirements at the bedside
    Part of recurring concern: Inadequate management of patients' nutrition and hydration needsPart of recurring concern: Unreliable communication of patients' nutritional requirementsPart of recurring concern: Unreliable management of specialist modified diets
  2. Failure to escalate inappropriate dietary choices to the clinical team
    Part of recurring concern: Unreliable management of specialist modified diets
  3. Unavailability of thickened fluids during outpatient appointments
    Part of recurring concern: Failure to provide clinically required fluids
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.10

  1. Action

    Consider extending mandatory IDDSI training to non-Trust bank and agency staff.

    Stated by Sheffield Teaching Hospitals NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 14 January 2021.
  2. Action

    Record IDDSI eating, drinking, texture and fluid requirements on the Electronic Whiteboard and populate multidisciplinary handover sheets.

    Stated by Sheffield Teaching Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 14 January 2021.
  3. Action

    Consider how to achieve consistency in IDDSI training for student nurses across the two universities.

    Stated by Sheffield Teaching Hospitals NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 14 January 2021.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    COVID-19 operational pressures prevent implementing all planned safety changes in the near future.

    Stated by Sheffield Teaching Hospitals NHS Foundation TrustUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays in displaying nutritional requirements at the bedside

Wider context from the report

“g) Temporary posters for Joan’s nutritional needs were placed above Joan’s bed by staff once they became aware of the need for Joan to have a special diet. This was over 12 hours after her admission to the ward and therefore covered an evening meal, breakfast and lunch, during which inappropriate diet could have been given to Joan and definitely was at lunch time. This was despite information being available to the Ward from the care home Joan had been brought in from about her nutritional requirements. Additionally, the Royal Hallamshire Hospital where she had been discharged from earlier the same day before admission to the Northern General Hospital, had information about her nutritional requirements. It wasn’t until the family noticed that Joan had been given a sandwich at lunch time on 5 April 2019 that staff placed temporary posters above her bed. ”

Is this part of a recurring concern?

Yes — Inadequate management of patients' nutrition and hydration needs; Unreliable communication of patients' nutritional requirements; Unreliable management of specialist modified diets.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to escalate inappropriate dietary choices to the clinical team

Wider context from the report

“e) The Senior Sister on the ward confirmed that where someone had capacity and made an unwise choice which contradicted the indication from speech and language therapy, she would expect staff to escalate this to the clinical team to have a discussion with the patient. This was confirmed by the Matron responsible for the presentation of the Serious Incident Investigation at Court however in Joan’s case, if staff were aware that the choice of two sandwiches and a piece of cake were inappropriate for Joan, they did not escalate this to the clinical team. ”

Is this part of a recurring concern?

Yes — Unreliable management of specialist modified diets.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unavailability of thickened fluids during outpatient appointments

Wider context from the report

“f) Joan was sent to an outpatient appointment with no thickener for fluids meaning that prior to her deterioration on the 9 April 2019 she had no access to fluids for the duration of her outpatient appointment and waiting. ”

Is this part of a recurring concern?

Yes — Failure to provide clinically required fluids.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to act on available nutritional requirements advice at admission

Wider context from the report

“b) The care home from which Joan was admitted had provided appropriate advice about her nutritional requirements which was available to the hospital upon admission but which was not acted upon. ”

Is this part of a recurring concern?

Yes — Unreliable admission assessment of patients.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to provide food consistent with specialist nutritional requirements

Wider context from the report

“a) The SALT input into Joan’s care was exemplary. She had appropriate assessments and following a visit on the ward the day after her admission appropriate clear posters were placed above Joan’s bed confirming what nutrition she could have. Despite these posters, on two occasions Joan was provided with inappropriate food. ”

Is this part of a recurring concern?

Yes — Inadequate management of patients' nutrition and hydration needs; Unreliable management of specialist modified diets.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to follow ward processes for managing specialist nutritional requirements

Wider context from the report

“c) The Senior Sister on the ward gave evidence which confirmed that there are processes in place for the management of specialist nutritional requirements on the ward however in this case these were not appropriately followed by staff. d) The Senior Sister on the ward confirmed that she would expect her staff to follow the guidelines issued by the speech and language therapy team and to understand what was meant by level 2 fluids and level 6 food. This was not the case in practice. ”

Is this part of a recurring concern?

Yes — Unreliable management of specialist modified diets.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of staff to understand and follow specialist diet guidelines

Wider context from the report

“c) The Senior Sister on the ward gave evidence which confirmed that there are processes in place for the management of specialist nutritional requirements on the ward however in this case these were not appropriately followed by staff. d) The Senior Sister on the ward confirmed that she would expect her staff to follow the guidelines issued by the speech and language therapy team and to understand what was meant by level 2 fluids and level 6 food. This was not the case in practice. ”

Is this part of a recurring concern?

Yes — Unreliable management of specialist modified diets.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Consider extending mandatory IDDSI training to non-Trust bank and agency staff.

Verbatim wording from the response

“• Regarding bank and agency staff working within the Trust, these staff are recruited through NHS Professionals, and many are existing STH staff working additional hours over their contracted hours. These staff will have received their training as part of their substantive role. For non-STH employees, IDDSI does not form part of the mandatory training provided by NHS Professionals and this is therefore an issue which we will consider further as soon as practicable. In the interim, the additional measures now in place through the SOP and the Mealtime Safety Huddles, which are the responsibility of Trust Registered Nurses, will provide a further safety barrier at mealtimes.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 3 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Record IDDSI eating, drinking, texture and fluid requirements on the Electronic Whiteboard and populate multidisciplinary handover sheets.

Verbatim wording from the response

“Work has now been completed to incorporate the national IDDSI descriptors into the Electronic Whiteboard (EWB). This work had already been planned, but was expedited as a result of this incident. As a consequence, patients’ eating and drinking requirements, food texture and fluid consistency are now recorded on EWB. This is a visible prompt to all ward staff (not just nurses) about the patient’s individual requirements. This information then automatically populates the multi-disciplinary handover sheet that is printed from the EWB for ward staff to refer to. The EWB is recognised as a prime Multi-Disciplinary Team handover and effective communication tool within the Trust.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 4 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Consider how to achieve consistency in IDDSI training for student nurses across the two universities.

Verbatim wording from the response

“• Student nurses receive formal training through the universities and this includes teaching regarding dysphagia, swallowing, thickening, and SALT. They also spend 50% of their experience in practice and this will include practical training and supervision when caring for patients with dysphagia. Both Sheffield Hallam University and the University of Sheffield cover these elements within their student nurse training programmes, however the University of Sheffield training programme also incorporates IDDSI training. Consistency in student nurse training is therefore an issue which will need further discussion and we will give this matter appropriate consideration as soon as is practicable.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 3 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add mandatory IDDSI training to Job Specific Essential Training for staff involved in mealtime procedures.

Verbatim wording from the response

“It is accepted that this approach did not make IDDSI training mandatory, nor could we be sure that every member of staff involved in mealtime procedures (including, for example, housekeepers) had received training in IDDSI through the cascade mechanism. We recognise the need for all staff engaged in mealtime duties to receive training in IDDSI and this will be achieved as outlined below:”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 2 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain Mealtime Safety Huddles as an additional safety barrier for staff involved in mealtimes.

Verbatim wording from the response

“• In relation to trainees and students, Trainee CSWs receive their training through our Prepare to Care programme. This includes a nutrition module which covers aspects of nutrition including swallowing, dysphagia and mixing drink thickeners. The training does not currently cover IDDSI, however the new e-learning package will now be mandated as part of the Prepare to Care programme. In the meantime, the SOP and the Mealtime Safety Huddles will include CSWs, along with other staff involved in mealtimes, to support safe mealtime service.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 2 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Expand the HANAT and Power of 3 audits to monitor IDDSI, SOP and hot-food-handling compliance.

Verbatim wording from the response

“• Compliance with IDDSI, including the SOP, will be monitored through two existing audits which will be expanded to include IDDSI compliance. The first audit is the biannual Hydration and Nutrition Assurance Toolkit (HANAT). This has been updated to include specific questions in relation to the SOP and will be reviewed again by the Nutrition Steering Group prior to the next audit to include questions in relation to handling of hot food. The second audit is the annual ‘Power of 3’ audit of meal service, which has been updated to include audit of IDDSI, SOP compliance, and handling of hot food. This audit is undertaken by representatives from catering, dietetics, and senior nursing and involves the completion of an audit of meal service on one ward in each of the care groups annually.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 2 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update, disseminate and make available the ward meal-service SOP covering mealtime safety huddles and dietary requirements.

Verbatim wording from the response

“Following the inquest, the SOP (attached) has been updated to include a description of the purpose and approach to the mealtime safety huddle. It has also been updated so that reference is made to specialist advice on patient fluid consistency and special dietary requirements in relation to snack boxes and light bites. The updated SOP is a key component of the e-learning package. It has been shared with matrons, included in the Catering Folder on each ward, and is available to order through the Trust’s ‘Xerox ‘print on demand’ process. Compliance with the SOP will be audited as described above.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 3 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement the finalised Meal Service Safety e-learning package covering IDDSI, the SOP, mealtime safety huddles and hot-food handling.

Verbatim wording from the response

“• IDDSI training will no longer be delivered by cascade, but through an e-learning package entitled ‘Meal Service Safety’. This approach will ensure consistency, appropriate levels of understanding, and refresher training. The training package will consist of three elements: IDDSI, the Standard Operating Procedure (SOP) which was shared at the inquest and has since been updated (copy attached), and guidance on handling hot food. The training will ensure staff are familiar with IDDSI principles and terminology, and all stages in the SOP. There will be specific focus on the ‘Safety Pause’ which has now been labelled the ‘Mealtime Safety Huddle’ as this is a concept with which nurses are already familiar. The e-learning will also include guidance on handling hot food which, although not an issue in the serious incident, is important in maintaining staff safety.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 2 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide wards with IDDSI diet signage and related patient information forms, including visible IDDSI level descriptions.

Verbatim wording from the response

“For those patients who are admitted to hospital already requiring texture modified diets in the community, the ward teams can now record the information straight onto the EWB and the correct diet signage can be placed above the patient’s bed immediately. The SOP prompts staff to ensure that swallowing assessment detail is placed above the patient’s bed, and wards will now be provided with a supply of signage and related patient information forms so that temporary signage will not be required. Signage is also available to order through the Xerox ‘print on demand’ service and can be downloaded from the Trust intranet site. Signage now also includes a description of the IDDSI levels alongside the level of diet the patient is on, so that this information is clearly visible and easily accessible for staff ‘at a glance’.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 4 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Mandate the Meal Service Safety e-learning package within the Prepare to Care programme for trainee clinical support workers.

Verbatim wording from the response

“• In relation to trainees and students, Trainee CSWs receive their training through our Prepare to Care programme. This includes a nutrition module which covers aspects of nutrition including swallowing, dysphagia and mixing drink thickeners. The training does not currently cover IDDSI, however the new e-learning package will now be mandated as part of the Prepare to Care programme. In the meantime, the SOP and the Mealtime Safety Huddles will include CSWs, along with other staff involved in mealtimes, to support safe mealtime service.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 2 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

COVID-19 operational pressures prevent implementing all planned safety changes in the near future.

Verbatim wording from the response

“Having outlined the actions we have agreed to take in response to this incident and to the PFD Report, I hope that I have been able to convey how seriously we have viewed this matter. Whilst we will be unable to implement all these changes in the near future, given the urgency of the situation in relation to COVID-19, we are absolutely committed to learning from Mrs Howard’s death and implementing the remaining actions at the earliest opportunity.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 4 · response
Published 14 January 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

For temporary transfers, existing host-ward responsibility, Electronic Whiteboard access and transfer policy address dietary-information communication.

Verbatim wording from the response

“In relation to patients who are transferred from the ward temporarily, for example for an outpatient appointment or tests elsewhere within the Trust, it is accepted that inpatients remain the responsibility of the host ward in many aspects of their care, including nutrition and hydration. In addition, the outpatient or diagnostic area is able to access information from the EWB, to confirm or clarify the patient’s eating and drinking requirements. Our Patient Transfer Policy clarifies that the host ward must ensure up to date information about the patient is communicated to the receiving area to enable the immediate needs of the patient to be met on arrival.”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 4 · response
Published 14 January 2021

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. 1

    Review and update the Ticket to Ride transfer process to document dietary requirements and dysphagia information.

    Stated by Sheffield Teaching Hospitals NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 14 January 2021.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review and update the Ticket to Ride transfer process to document dietary requirements and dysphagia information.

Verbatim wording from the response

“• Transfer of Information”

Source location

2021-0007-Response-from-Sheffield-Teaching-Hospitals-NHS-Foundation-Trust_Redacted
Page 3 · response
Published 14 January 2021

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026