PFD report

James Owen DELANEY · Prevention of Future Deaths report

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Issued 25 Jun 2019•Norfolk

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
2

Raised in this report

Recipients
2

Named on the report

Responses found
1

Of 2 recipients

Stated actions
4

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised2

  1. Lack of regular refresher time for staff to review Policies and Procedures
  2. Failure to maintain a consistent and accessible medication-refusal procedure across Homes
    Part of recurring concern: Unreliable management of medication doses not taken
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. Action

    Amend the company-wide medication policy to require condition-specific escalation after the first refusal and define emergency responses and generic-medication escalation.

    Stated by Crystal Care Norfolk LtdStated completedThe respondent said that this action was complete when they made their response on 23 August 2019.
  2. Action

    Create a transfer and unfamiliar-staff checklist requiring policy familiarisation, signatures, allocated reading time and a named mentor.

    Stated by Crystal Care Norfolk LtdStated completedThe respondent said that this action was complete when they made their response on 23 August 2019.
  3. Action

    Introduce medication-refusal quick-reference reminders attached to medication administration records across all homes.

    Stated by Crystal Care Norfolk LtdStated completedThe respondent said that this action was complete when they made their response on 23 August 2019.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    Transferred staff need not reread policies standard across homes if they confirm they read them at their original home.

    Stated by Crystal Care Norfolk LtdExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of regular refresher time for staff to review Policies and Procedures

Wider context from the report

“1. There are several general Policies and Procedures in place and individual documents relating to service users. Whilst staff are now given ring-fenced time to read and understand those documents on entering the Home, the evidence is that time is not set aside to refresh themselves at regular intervals with regard to this information; ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

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Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to maintain a consistent and accessible medication-refusal procedure across Homes

Wider context from the report

“2. The Medication Policy covering all medication, all service users at all Homes within the Crystal Care umbrella organisation, provides a GP should be called if medication is not taken for 24 hours. At Sapphire House staff have been sent an email requiring them to call a GP should a service user refuse one dose of medication. This is not a standard procedure across all Homes and could lead to confusion, particularly should staff transfer between Homes and on new staff joining who may not have access to the email. ”

Is this part of a recurring concern?

Yes — Unreliable management of medication doses not taken.

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend the company-wide medication policy to require condition-specific escalation after the first refusal and define emergency responses and generic-medication escalation.

Verbatim wording from the response

“On hearing the evidence of ████████ during the inquest, she suggested that for specific conditions, such as diabetes, she would expect to be informed within a 24 hour period. The Company has subsequently amended the company wide medication policy to reflect the evidence of ████████”

Source location

2019-0208-Response-by-Crystal-Care-Norfok-Limited
Page 2 · response
Published 23 August 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Create a transfer and unfamiliar-staff checklist requiring policy familiarisation, signatures, allocated reading time and a named mentor.

Verbatim wording from the response

“The Company have now created a checklist for staff who are either transferring between homes or are otherwise unfamiliar with the home that they would be working with, e.g. agency staff or staff covering a shift.”

Source location

2019-0208-Response-by-Crystal-Care-Norfok-Limited
Page 4 · response
Published 23 August 2019

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce medication-refusal quick-reference reminders attached to medication administration records across all homes.

Verbatim wording from the response

“The Company has also introduced quick reference reminders which are attached to the MAR sheet for specific service users. Examples of the quick reference sheets are attached herein for the Coroner's consideration. These quick reference sheets direct the support worker to the medication policy in the event of refusal of medication. These reference sheets are used across the Company within all homes.”

Source location

2019-0208-Response-by-Crystal-Care-Norfok-Limited
Page 3 · response
Published 23 August 2019

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require staff to reread and sign policies every six months, with scheduled rota time and managerial checks of completion.

Verbatim wording from the response

“Due to the nature of the work carried out by the Company it is important that staff consider a variety of information which is contained in the policy and procedure documents, and staff handbooks. The Company have introduced a procedure by which staff are required to re-read policies every six months of their employment.”

Source location

2019-0208-Response-by-Crystal-Care-Norfok-Limited
Page 1 · response
Published 23 August 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Transferred staff need not reread policies standard across homes if they confirm they read them at their original home.

Verbatim wording from the response

“As there are many policies and procedures that are standard across the homes, in the event of staff transfer support workers are asked to confirm that they have read the policies and procedures in their original home and if this is the case they are not required to reread them in the home they have been transferred to. Staff are only expected to review policies and procedures that differ between the homes; these would be the service user specific policies only.”

Source location

2019-0208-Response-by-Crystal-Care-Norfok-Limited
Page 4 · response
Published 23 August 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Thirty minutes at the start of a shift is considered sufficient for transferred or agency staff to review service-user-specific policies.

Verbatim wording from the response

“Staff are required to consider the checklist ensuring that they have read necessary policies and procedures specific to the home that they are working in. Support workers are allocated 30 minutes at the start of a shift to read personal copies for each service user, the Company considers this is sufficient time given the small size of the homes.”

Source location

2019-0208-Response-by-Crystal-Care-Norfok-Limited
Page 4 · response
Published 23 August 2019

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026