PFD report

Mr Thomas Patrick McAuley · Prevention of Future Deaths report

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Issued 29 Oct 2018•Inner South London

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
7

Raised in this report

Recipients
3

Named on the report

Responses found
1

Of 3 recipients

Stated actions
5

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised7

  1. Failure to provide prison doctors access to uploaded prison case history notes
  2. Failure to ensure universal availability of DPMFs to health care staff
  3. Failure to ensure sufficient time for reception nurses to review DPMFs
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. Action

    Complete installation of the N3 connection and associated hardware across all MPS custody suites to provide healthcare professionals access to NHS Summary Care Records.

    Stated by Metropolitan Police ServiceStated completedThe respondent said that this action was complete when they made their response on 17 February 2019.
  2. Action

    Continue training and partnership working to improve medical-information handover and management of detainee health risks.

    Stated by Metropolitan Police ServiceStated in progressThe respondent said that this action was in progress when they made their response on 17 February 2019.
  3. Action

    Attach relevant medical information to the Person Escort Record when detainees leave custody, including information identifying increased health risks.

    Stated by Metropolitan Police ServiceStated completedThe respondent said that this action was complete when they made their response on 17 February 2019.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.3

  1. Position

    HMPPS leads the project to change the Person Escort Record and mitigate risks when detainees transfer between partner agencies.

    Stated by Metropolitan Police ServiceRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to provide prison doctors access to uploaded prison case history notes

Wider context from the report

“3. An Oxleas manager said that the case history notes from the prison were uploaded onto PNomis, but a prison doctor did not think he had access to this. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure universal availability of DPMFs to health care staff

Wider context from the report

“4. A representative of Oxleas HC reported that a new process required a nurse to tick a box when the DPMF was uploaded onto the medical records, but there was no evidence that the DPMF is universally available to health care staff. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure sufficient time for reception nurses to review DPMFs

Wider context from the report

“1. The reception nurse said that she would have had access to DPMFs but does not always have time to look at these. The DPMF was not available in the wings. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of police doctors to communicate directly with prison health care staff or transfer medical information between doctors

Wider context from the report

“5. There was no evidence that police doctors communicated directly with health care staff in prison, or arranged for transfer of medical information between doctors. (The police doctors were not called). ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to establish a fail-safe mechanism for medical staff in prison to see and consider custody assessments and records

Wider context from the report

“6. In conclusion, there is no assurance that doctors attending in custody, the prison service and those providing health care in prisons have established a fail-safe mechanism of ensuring that medical assessments on vulnerable individuals and records from custody are seen and considered by medical staff in prison. ”

Is this part of a recurring concern?

Yes — Unreliable transfer and consideration of medical information during custody transitions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to provide DPMFs to health care staff

Wider context from the report

“2. A manager of the drug addiction services in the prison said that health care staff were not always given the DPMF. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unavailability of DPMFs in prison wings

Wider context from the report

“1. The reception nurse said that she would have had access to DPMFs but does not always have time to look at these. The DPMF was not available in the wings. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete installation of the N3 connection and associated hardware across all MPS custody suites to provide healthcare professionals access to NHS Summary Care Records.

Verbatim wording from the response

“The MPS has been working in partnership with the NHS to introduce an electronic medical record system (EMRS) for several years. The EMRS is expected to allow a better facilitation of healthcare information on an electronic platform. Information will be shared across police, prison and potentially court services and may include mental health, physical health and medication information, where appropriate agreements are in place. The first stage of implementing the communication network (N3) and the hardware into all MPS custody suites has been completed. The N3 connection provides healthcare professionals in MPS custody suites with access to NHS Summary Care Records and is required for an EMRS. The full implementation has been inadvertently delayed due to factors beyond the control of the MPS, however it is now likely that delivery could be achieved within a year.”

Source location

2018-0309-Response-by-Metropolitan-Police
Page 3 · response
Published 17 February 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue training and partnership working to improve medical-information handover and management of detainee health risks.

Verbatim wording from the response

“The MPS will continue to attach all relevant medical information to the PER when detainees leave our custody suites to highlight any increased health risks. We are committed to continual training and partnership working and in the short-term it is anticipated by April 2019 the new PER will be introduced, which will seek to address limitations on the current PER. The MPS has also supported the dissemination of the learning opportunities presented by your report through engagement with NOMS. NHS England and HMPPS leads in the preparation of this response and as a result, we have been invited to evaluate and comment on the ePER. The MPS will be introducing the EMRS platform, hopefully within one year, which will enable the medical assessments and treatments of vulnerable individuals to be considered by medical staff in prison.”

Source location

2018-0309-Response-by-Metropolitan-Police
Page 3 · response
Published 17 February 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Attach relevant medical information to the Person Escort Record when detainees leave custody, including information identifying increased health risks.

Verbatim wording from the response

“Prior to departure, custody staff complete a Person Escort Record (PER) and give the form to SERCO officers. If the detainee has been assessed by a Health Care Professional (HCP) in custody, the HCP will complete a Detained Person’s Medical Form (DPMF). The purpose of the DPMF is to highlight areas of medical concern to custody staff, and to provide, where necessary, a chronological medical report relating to a detainee’s period of detention. The information contained in the DPMF together with a risk assessment contribute to the safe and effective detention of the detainee. The MPS Custody Policy states that the DPMF (where applicable) is to be included in the documentation attached to the PER and should be referred to in the ‘escort handover’ page.”

Source location

2018-0309-Response-by-Metropolitan-Police
Page 2 · response
Published 17 February 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce the revised Person Escort Record with additional health, social-care and risk information for transfers between partner agencies.

Verbatim wording from the response

“There is currently work in progress to change the PER to mitigate such risks when transferring a detainee between partner agencies. HMPPS are leading on this project, which includes attaching additional documentation and notes to highlight the increased risks to partner agencies. The new PER will contain additional health and social care information, which will mitigate the identified risks when vulnerable people are being transferred between the police escort contractors and HMPPS custody. It is anticipated that this project will be completed and delivered by April 2019.”

Source location

2018-0309-Response-by-Metropolitan-Police
Page 3 · response
Published 17 February 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

HMPPS leads the project to change the Person Escort Record and mitigate risks when detainees transfer between partner agencies.

Verbatim wording from the response

“There is currently work in progress to change the PER to mitigate such risks when transferring a detainee between partner agencies. HMPPS are leading on this project, which includes attaching additional documentation and notes to highlight the increased risks to partner agencies. The new PER will contain additional health and social care information, which will mitigate the identified risks when vulnerable people are being transferred between the police escort contractors and HMPPS custody. It is anticipated that this project will be completed and delivered by April 2019.”

Source location

2018-0309-Response-by-Metropolitan-Police
Page 3 · response
Published 17 February 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

NHS England and HMPPS are developing the electronic Person Escort Record, including medication information.

Verbatim wording from the response

“There is also further work being undertaken by NHS England and HMPPS to develop an electronic version of the PER (ePER) with information regarding medications included. The ePER is being used in five prisons and is being piloted by Surrey Police. The MPS understand that, by the time the new PECS contract is operational (late 2020) the product will be fully digital. In the interim period, whilst these innovations are taking place, the MPS will continue to ensure that any relevant medical information available on NSPSIS is also recorded in the PER.”

Source location

2018-0309-Response-by-Metropolitan-Police
Page 3 · response
Published 17 February 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Prison-service actions concerning DPMF access and availability fall beyond the MPS’s responsibility to influence.

Verbatim wording from the response

“Matters 1-4 relate to actions of the prison service and are beyond the responsibility of the MPS to influence. Matters 5-6 raise issues relating specifically to police handover of detainees and sharing of medical information; we have responded to these below:”

Source location

2018-0309-Response-by-Metropolitan-Police
Page 2 · response
Published 17 February 2019

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. 1

    Disseminate learning from the Prevention of Future Deaths report through engagement with the National Offender Management Service.

    Stated by Metropolitan Police ServiceStated completedThe respondent said that this action was complete when they made their response on 17 February 2019.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Disseminate learning from the Prevention of Future Deaths report through engagement with the National Offender Management Service.

Verbatim wording from the response

“The MPS will continue to attach all relevant medical information to the PER when detainees leave our custody suites to highlight any increased health risks. We are committed to continual training and partnership working and in the short-term it is anticipated by April 2019 the new PER will be introduced, which will seek to address limitations on the current PER. The MPS has also supported the dissemination of the learning opportunities presented by your report through engagement with NOMS. NHS England and HMPPS leads in the preparation of this response and as a result, we have been invited to evaluate and comment on the ePER. The MPS will be introducing the EMRS platform, hopefully within one year, which will enable the medical assessments and treatments of vulnerable individuals to be considered by medical staff in prison.”

Source location

2018-0309-Response-by-Metropolitan-Police
Page 3 · response
Published 17 February 2019

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026