PFD report

Carol Patricia Cole · Prevention of Future Deaths report

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Issued 2 Feb 2022•Dorset

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
1

Raised in this report

Recipients
2

Named on the report

Responses found
2

Of 2 recipients

Stated actions
11

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised1

  1. Failure to ensure PPNs reach GPs for Dorset Council residents
    Part of recurring concern: Failure to communicate clinically important information reliably between care servicesPart of recurring concern: Failure to reliably escalate patient safety concerns to primary carePart of recurring concern: Unreliable inter-agency information sharing for coordinated care
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.8

  1. Action

    Conduct a further review with Health and Social Care partners of PPN-sharing processes, using national best practice to identify improvements.

    Stated by Dorset PoliceStated plannedThe respondent said that this action was planned when they made their response on 4 February 2022.
  2. Action

    Review PPN-sharing processes with Dorset and BCP Adult Social Care partners to identify safeguarding risks and consistency improvements.

    Stated by Dorset PoliceStated completedThe respondent said that this action was complete when they made their response on 4 February 2022.
  3. Action

    Seek approval to align a partnership review of Adult MASH PPN sharing with the Children’s MASH review.

    Stated by Dorset CouncilStated plannedThe respondent said that this action was planned when they made their response on 4 February 2022.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    Police cannot share PPNs with GPs directly because it lacks access to the Dorset Care Record.

    Stated by Dorset PoliceUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure PPNs reach GPs for Dorset Council residents

Wider context from the report

“iii. In Dorset there are 2 Local Authorities that cover the County, BCP Council and Dorset Council. If MASH receive a PPN about a resident in the BCP Council area the current arrangement is that MASH send the PPN directly to the GP as required. If they receive a PPN about a resident in the Dorset Council area the current process is that they do not send it directly to the GP but send it directly to the Dorset Adult Access team at Dorset Council, who will then send it to the GP. iv. At the time of her death Carole resided within the Dorset Council area. A PPN was submitted to MASH regarding Carole on 25.4.20 which raised concerns regarding her mental health. The MASH team determined the PNN should be shared with the Dorset Adult Access team to share with the GP in line with the process. v. At the Inquest the representative from the GP surgery confirmed there was no record of the PNN being received by them, which led to a missed opportunity for Carole to be assessed by her GP. vi. The process currently in place, which I understand has been agreed by both Dorset Council and Dorset Police, of preventing the MASH team from sending the PNN directly to the GP, may result in the GP not being informed of the contents of the PPN which may result in a person not receiving an assessment, support or treatment. I am not aware of a reason why the MASH team cannot send it directly to the GP, as they do for those residents in BCP council area, to avoid such missed opportunities to take action which may lead to a future death. 2. I have concerns with regard to the following: i. There could be missed opportunities to share PPNs relating to residents within the Dorset Council area with agencies or professionals due to the current processes in place between Dorset Police and Dorset Council which could lead to a future death. I therefore request that Dorset Police and Dorset Council review their current processes in place regarding the sharing of PPNs by MASH, especially to General Practitioners for the residents within the Dorset Council area. ”

Is this part of a recurring concern?

Yes — Failure to communicate clinically important information reliably between care services; Failure to reliably escalate patient safety concerns to primary care; Unreliable inter-agency information sharing for coordinated care.

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct a further review with Health and Social Care partners of PPN-sharing processes, using national best practice to identify improvements.

Verbatim wording from the response

“Identification of this risk has prompted a further review with Health partners which is scheduled to commence on 12 April 2022. Police, Health and Social Care will work together to review the current process, what is working well and where improvements can be made based on national best practice from other areas.”

Source location

2022-0033-Response-from-Dorset-Police_Published
Page 2 · response
Published 4 February 2022

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review PPN-sharing processes with Dorset and BCP Adult Social Care partners to identify safeguarding risks and consistency improvements.

Verbatim wording from the response

“You therefore requested that Dorset Police and Dorset Council review their current processes in place regarding the sharing of PPNs by MASH, especially to General Practitioners for the residents within the Dorset Council area.”

Source location

2022-0033-Response-from-Dorset-Police_Published
Page 1 · response
Published 4 February 2022

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Seek approval to align a partnership review of Adult MASH PPN sharing with the Children’s MASH review.

Verbatim wording from the response

“iii) Share learning from the Regulation 28 report at Dorset’s Safeguarding Adult Review in April 2022 and seek approval to align a full partnership review of PPN sharing within Adult MASH with the Children’s MASH review which will take place in July 2022.”

Source location

2022-0033-Response-from-Dorset-Council_Published
Page 2 · response
Published 4 February 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend Dorset Police and Dorset Council PPN-sharing processes to align with BCP processes.

Verbatim wording from the response

“i) Amend the current process of sharing PPNs between Dorset Police and Dorset Council to align with BCP processes. This requires work to ensure the MASH has adequate capacity and access to up-to-date information about a person’s GP. To have immediate impact on the current process, Dorset Council will fund additional staffing resources to MASH to assist with the sharing of PPNs to GPs to allow time for a wider system review of MASH to be completed. The plan is to complete recruitment by end of May 2022.”

Source location

2022-0033-Response-from-Dorset-Council_Published
Page 2 · response
Published 4 February 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review current PPN-sharing processes with Dorset Police and BCP Council to identify improvements.

Verbatim wording from the response

“The request was made that Dorset Police and Dorset Council review their current processes in place regarding the sharing of PPNs by MASH, especially to General Practitioners for the residents within the Dorset Council area. We reviewed the current PPN process with Dorset Police and Bournemouth, Christchurch and Poole (BCP) Council between 16/02/2022 and 16/03/22. This involved members of the operational management team at Dorset Council and Bournemouth, Christchurch and Poole (BCP) Council and Dorset Police Public Protection Unit meeting to analyse current steps in the process. This identified the following areas of improvement:”

Source location

2022-0033-Response-from-Dorset-Council_Published
Page 1 · response
Published 4 February 2022

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend the Adult Access Team process to forward PPNs to relevant agencies regardless of Adult Social Care involvement.

Verbatim wording from the response

“iv) Amend Dorset Council’s internal process so that the Adult Access Team forward PPNs to relevant agencies or professionals regardless of whether the person is known or not known to Adult Social Care. This was immediately actioned and implemented on 25/02/22.”

Source location

2022-0033-Response-from-Dorset-Council_Published
Page 2 · response
Published 4 February 2022

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Fund and recruit additional MASH staff to support sharing PPNs with GPs, with recruitment planned by the end of May 2022.

Verbatim wording from the response

“i) Amend the current process of sharing PPNs between Dorset Police and Dorset Council to align with BCP processes. This requires work to ensure the MASH has adequate capacity and access to up-to-date information about a person’s GP. To have immediate impact on the current process, Dorset Council will fund additional staffing resources to MASH to assist with the sharing of PPNs to GPs to allow time for a wider system review of MASH to be completed. The plan is to complete recruitment by end of May 2022.”

Source location

2022-0033-Response-from-Dorset-Council_Published
Page 2 · response
Published 4 February 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Meet with Dorset Police, BCP and health partners, including GP safeguarding leads, to discuss PPN-sharing processes and improvements.

Verbatim wording from the response

“ii) A meeting has been arranged between Dorset Council, Dorset Police MASH, BCP and health partners including GP safeguarding leads in April 2022 to discuss current PPN sharing processes, including what is working well and areas for improvement. This was the earliest opportunity to do so, so that all parties could be represented.”

Source location

2022-0033-Response-from-Dorset-Council_Published
Page 2 · response
Published 4 February 2022

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Police cannot share PPNs with GPs directly because it lacks access to the Dorset Care Record.

Verbatim wording from the response

“The review also identified that for the Police to carry out the sharing of PPNs to GPs there would be a requirement for Police to have access to the Dorset Care Record which it currently does not have.”

Source location

2022-0033-Response-from-Dorset-Police_Published
Page 2 · response
Published 4 February 2022

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Dorset Council Adult Social Care staff will be responsible for sharing PPNs with GPs using the Dorset Care Record.

Verbatim wording from the response

“On 28 March 2022, it was agreed that Dorset Council will fund a member of staff from Adult Social Care to co-locate with Dorset Police in the MASH. This role would be responsible for sharing with GPs and have access to the Dorset Care Record. In the interim I am aware that the Dorset Adult Access Team promptly streamlined their working practices in February 2022 to overcome the issue that resulted in the failure to share the PPN with the GP in the case of Ms Cole.”

Source location

2022-0033-Response-from-Dorset-Police_Published
Page 2 · response
Published 4 February 2022

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. 1

    Continue working with partner agencies to maintain appropriate, proportionate processes that minimise missed safeguarding opportunities.

    Stated by Dorset PoliceStated in progressThe respondent said that this action was in progress when they made their response on 4 February 2022.
  2. 2

    Pass learning from the Regulation 28 report to the Safeguarding Adult Review Board for discussion and partnership commitment to deliver findings.

    Stated by Dorset PoliceStated completedThe respondent said that this action was complete when they made their response on 4 February 2022.
  3. 3

    Share learning from the Regulation 28 report at Dorset’s Safeguarding Adult Review.

    Stated by Dorset CouncilStated plannedThe respondent said that this action was planned when they made their response on 4 February 2022.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue working with partner agencies to maintain appropriate, proportionate processes that minimise missed safeguarding opportunities.

Verbatim wording from the response

“As you would expect, correspondence from yourself is taken most seriously by myself and we will continue to work with our partner agencies to ensure that our processes are appropriate, proportionate and minimise any risk of missing opportunities to safeguard our residents.”

Source location

2022-0033-Response-from-Dorset-Police_Published
Page 2 · response
Published 4 February 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Pass learning from the Regulation 28 report to the Safeguarding Adult Review Board for discussion and partnership commitment to deliver findings.

Verbatim wording from the response

“The learning from the Regulation 28 report has been passed to the Safeguarding Adult Review Board for further discussion and to secure partnership commitment to delivering the findings of the review.”

Source location

2022-0033-Response-from-Dorset-Police_Published
Page 2 · response
Published 4 February 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Share learning from the Regulation 28 report at Dorset’s Safeguarding Adult Review.

Verbatim wording from the response

“iii) Share learning from the Regulation 28 report at Dorset’s Safeguarding Adult Review in April 2022 and seek approval to align a full partnership review of PPN sharing within Adult MASH with the Children’s MASH review which will take place in July 2022.”

Source location

2022-0033-Response-from-Dorset-Council_Published
Page 2 · response
Published 4 February 2022

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026