PFD report

Maurice ISAACS · Prevention of Future Deaths report

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Issued 7 Nov 2016•South Wales Central

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
6

Raised in this report

Recipients
4

Named on the report

Responses found
1

Of 4 recipients

Stated actions
18

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised6

  1. Failure to comprehensively assess and record falls risk and implement a clear care plan
    Part of recurring concern: Incomplete consideration of relevant factors in falls risk assessmentsPart of recurring concern: Unreliable care-planning processes
  2. Failure to ensure trained staff carry out neuro observations in line with policy
    Part of recurring concern: Failure to carry out required neurological observations
  3. Failure of qualified nurse oversight to identify omitted neuro observations
    Part of recurring concern: Failure to carry out required neurological observations
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. Action

    Review Health Care Support Workers’ clinical skills, including their role in neurological observations.

    Stated by Cardiff & Vale University LHBStated in progressThe respondent said that this action was in progress when they made their response on 9 February 2017.
  2. Action

    Benchmark enhanced observational care against other organisations across Wales and England.

    Stated by Cardiff & Vale University LHBStated in progressThe respondent said that this action was in progress when they made their response on 9 February 2017.
  3. Action

    Carry out the Specialling of Patients project in Medicine Clinical Board wards.

    Stated by Cardiff & Vale University LHBStated in progressThe respondent said that this action was in progress when they made their response on 9 February 2017.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to comprehensively assess and record falls risk and implement a clear care plan

Wider context from the report

“(1) The investigation into his death revealed shortcomings in the way in which his risk of falls were assessed and recorded. For example, no clear care plan was introduced until after the fourth fall. Although there were some occasions when he was given 1:1 care that was not consistent and despite the increasing number of falls, he was never given true 1:1 supervision / observation. Despite the medical notes showing that this should have been in place at the time of his final fall, the reality on the ward was that he was being observed by a nurse on a 1:4 basis. Despite the ward being staffed to "agreed staffing levels" the evidence showed that on the ground, on occasions, this was simply not enough staff to manage the demands of the ward. His condition was so variable and unpredictable, and against a background of so many falls, 1:1 care was indicated. The evidence showed that whilst there was a review of his situation after each fall, a more 'holistic' approach, recognising the dangers posed by his unpredictable behaviour, and the causes of that, might have prevented so many falls. ”

Is this part of a recurring concern?

Yes — Incomplete consideration of relevant factors in falls risk assessments; Unreliable care-planning processes.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure trained staff carry out neuro observations in line with policy

Wider context from the report

“(2) After the final fall, shortcomings were identified in the way that the standard "Neuro Observations" were carried out. They were not carried out in line with Trust Policy. They were conducted by a Health Care Assistant, who had not been trained and who failed to conduct one part of the test for a period of six hours. The omission was not spotted by the qualified nurse whose duty it was to oversee the work of the Healthcare Assistant. ”

Is this part of a recurring concern?

Yes — Failure to carry out required neurological observations.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of qualified nurse oversight to identify omitted neuro observations

Wider context from the report

“(2) After the final fall, shortcomings were identified in the way that the standard "Neuro Observations" were carried out. They were not carried out in line with Trust Policy. They were conducted by a Health Care Assistant, who had not been trained and who failed to conduct one part of the test for a period of six hours. The omission was not spotted by the qualified nurse whose duty it was to oversee the work of the Healthcare Assistant. ”

Is this part of a recurring concern?

Yes — Failure to carry out required neurological observations.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to complete all components of neuro observations at the required frequency

Wider context from the report

“(2) After the final fall, shortcomings were identified in the way that the standard "Neuro Observations" were carried out. They were not carried out in line with Trust Policy. They were conducted by a Health Care Assistant, who had not been trained and who failed to conduct one part of the test for a period of six hours. The omission was not spotted by the qualified nurse whose duty it was to oversee the work of the Healthcare Assistant. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient ward staffing to manage care demands

Wider context from the report

“(1) The investigation into his death revealed shortcomings in the way in which his risk of falls were assessed and recorded. For example, no clear care plan was introduced until after the fourth fall. Although there were some occasions when he was given 1:1 care that was not consistent and despite the increasing number of falls, he was never given true 1:1 supervision / observation. Despite the medical notes showing that this should have been in place at the time of his final fall, the reality on the ward was that he was being observed by a nurse on a 1:4 basis. Despite the ward being staffed to "agreed staffing levels" the evidence showed that on the ground, on occasions, this was simply not enough staff to manage the demands of the ward. His condition was so variable and unpredictable, and against a background of so many falls, 1:1 care was indicated. The evidence showed that whilst there was a review of his situation after each fall, a more 'holistic' approach, recognising the dangers posed by his unpredictable behaviour, and the causes of that, might have prevented so many falls. ”

Is this part of a recurring concern?

Yes — Insufficient staffing capacity for required one-to-one patient support.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to provide indicated continuous 1:1 supervision for a high falls-risk patient

Wider context from the report

“(1) The investigation into his death revealed shortcomings in the way in which his risk of falls were assessed and recorded. For example, no clear care plan was introduced until after the fourth fall. Although there were some occasions when he was given 1:1 care that was not consistent and despite the increasing number of falls, he was never given true 1:1 supervision / observation. Despite the medical notes showing that this should have been in place at the time of his final fall, the reality on the ward was that he was being observed by a nurse on a 1:4 basis. Despite the ward being staffed to "agreed staffing levels" the evidence showed that on the ground, on occasions, this was simply not enough staff to manage the demands of the ward. His condition was so variable and unpredictable, and against a background of so many falls, 1:1 care was indicated. The evidence showed that whilst there was a review of his situation after each fall, a more 'holistic' approach, recognising the dangers posed by his unpredictable behaviour, and the causes of that, might have prevented so many falls. ”

Is this part of a recurring concern?

Yes — Inadequate control of falls risks.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review Health Care Support Workers’ clinical skills, including their role in neurological observations.

Verbatim wording from the response

“completion of neurological observations will be undertaken by registered nurses only. The UHB is currently reviewing the clinical skills of Health Care Support Workers and this issue which has arisen in Medicine, will be considered as part of that review. All registered nurses are aware of their UHB and NMC requirements to ensure that neurological observations are undertaken as per UHB policy, and make a clinical decision on the need to escalate to the relevant clinician, dependant on the results of these observations.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 4 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Benchmark enhanced observational care against other organisations across Wales and England.

Verbatim wording from the response

“Nursing staff that have been identified to provide specialling have been informed that they are not to participate in care that would take them away from their role of providing specialling. The Clinical Board are currently undertaking benchmarking of enhanced observational care within other organisations across Wales and England.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 3 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Carry out the Specialling of Patients project in Medicine Clinical Board wards.

Verbatim wording from the response

“The UHB is currently carrying out a project on the ‘Specialling of patients’ which we hope to have in place in the Medicine Clinical Board ward areas in February 2017.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 3 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Assign responsibility for neurological observations to registered nurses only.

Verbatim wording from the response

“The Medicine Clinical Board has undertaken a review of the delegated tasks that are completed by non-registered nursing staff. At this point in time, the Medicine Clinical Board has taken a decision that responsibility for the”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 3 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Restrict staff assigned to specialling to duties that do not take them away from providing specialling.

Verbatim wording from the response

“Nursing staff that have been identified to provide specialling have been informed that they are not to participate in care that would take them away from their role of providing specialling. The Clinical Board are currently undertaking benchmarking of enhanced observational care within other organisations across Wales and England.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 3 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Commence and regularly review falls care plans for all patients identified as at risk.

Verbatim wording from the response

“The Medicine Clinical Board, in conjunction with all Directorates, have put in place the following key changes to identify how risk is assessed and the level of specialling that a patient requires to support a more holistic approach. When completing the falls risk assessment, all patients identified as at risk have a falls care plan commenced. This care plan is reviewed weekly, or more frequently as the patient’s health and requirements change. Since the tragic incident involving Mr I, the Clinical Board recognises the need for more robust discussion of the risk assessment outcome and the need for 1:1 specialling with families/carers. Families and carers are now actively encouraged to share their opinions if they feel 1:1 specialling is not appropriate for their relative or if they may respond poorly to this type of enhanced monitoring.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 2 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Discuss falls risk assessment outcomes and 1:1 specialling requirements with families and carers, incorporating their views.

Verbatim wording from the response

“The Medicine Clinical Board, in conjunction with all Directorates, have put in place the following key changes to identify how risk is assessed and the level of specialling that a patient requires to support a more holistic approach. When completing the falls risk assessment, all patients identified as at risk have a falls care plan commenced. This care plan is reviewed weekly, or more frequently as the patient’s health and requirements change. Since the tragic incident involving Mr I, the Clinical Board recognises the need for more robust discussion of the risk assessment outcome and the need for 1:1 specialling with families/carers. Families and carers are now actively encouraged to share their opinions if they feel 1:1 specialling is not appropriate for their relative or if they may respond poorly to this type of enhanced monitoring.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 2 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain behaviour charts to identify triggers for falls and wandering behaviour.

Verbatim wording from the response

“All patients with known cognitive impairment have documentation completed by themselves or by a relative or carer in order to help healthcare staff learn about the patient as a person. We recognise that in the case of Mr I, regrettably, the ‘Reach Out To Me’ document had not been completed. All staff have been reminded of this and it will form part of regular documentation audits. Behaviour charts are maintained to identify any triggers for falls and wandering behaviour. Tools such as Intentional Rounding, which ensures that patients are reviewed every two hours in order to ensure that patients have a drink, are offered toileting in a timely manner are well embedded within all Directorates. Medication reviews are undertaken weekly by the medical team and Pharmacy colleagues to minimise medication interactions and use of sedative medication.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 2 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete daily multidisciplinary Board Rounds providing a patient-centred holistic review.

Verbatim wording from the response

“Daily Board Rounds supported by a multi-disciplinary team approach are completed to provide a patient centred holistic review.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 2 · response
Published 9 February 2017

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. 1

    Conduct Sensor Mat trials to alert nursing staff when patients move and may be at risk of falling.

    Stated by Cardiff & Vale University LHBStated in progressThe respondent said that this action was in progress when they made their response on 9 February 2017.
  2. 2

    Remind staff how to access and use specialling documentation and reinforce this at ward meetings.

    Stated by Cardiff & Vale University LHBStated completedThe respondent said that this action was complete when they made their response on 9 February 2017.
  3. 3

    Share the Regulation 28 report and response with all Clinical Boards for clinical-risk review and assessment.

    Stated by Cardiff & Vale University LHBStated plannedThe respondent said that this action was planned when they made their response on 9 February 2017.
  4. 4

    Conduct weekly medical and pharmacy medication reviews to minimise interactions and sedative medication use.

    Stated by Cardiff & Vale University LHBStated completedThe respondent said that this action was complete when they made their response on 9 February 2017.
  5. 5

    Complete the investigation recommendations and Directorate and Clinical Board action plan.

    Stated by Cardiff & Vale University LHBStated completedThe respondent said that this action was complete when they made their response on 9 February 2017.
  6. 6

    Use two-hourly Intentional Rounding to review patients’ hydration and toileting needs.

    Stated by Cardiff & Vale University LHBStated completedThe respondent said that this action was complete when they made their response on 9 February 2017.
  7. 7

    Complete person-centred documentation for patients with cognitive impairment and include it in regular documentation audits.

    Stated by Cardiff & Vale University LHBStated completedThe respondent said that this action was complete when they made their response on 9 February 2017.
  8. 8

    Share learning from the incident with the Clinical Gerontology Directorate and Medicine Clinical Board.

    Stated by Cardiff & Vale University LHBStated plannedThe respondent said that this action was planned when they made their response on 9 February 2017.
  9. 9

    Establish and operate a multidisciplinary Falls Delivery Group to review, monitor and promote falls prevention and management.

    Stated by Cardiff & Vale University LHBStated completedThe respondent said that this action was complete when they made their response on 9 February 2017.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct Sensor Mat trials to alert nursing staff when patients move and may be at risk of falling.

Verbatim wording from the response

“In addition, the Board and Directorate have engaged in Sensor Mat trials which can be an alert mechanism to nursing staff to identify when patients are moving and are at risk of a potential fall.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 2 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Remind staff how to access and use specialling documentation and reinforce this at ward meetings.

Verbatim wording from the response

“Unfortunately, we know that some ward staff in Mr I’s case were unclear on what to do with regards to documentation to support safe staffing levels. All staff have since been reminded of how to access and use ‘specialling’ documentation which is available on the intranet and this was reinforced with staff at a ward meeting held on 12/09/2016 where the appropriate documentation was made available for all to read.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 3 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Share the Regulation 28 report and response with all Clinical Boards for clinical-risk review and assessment.

Verbatim wording from the response

“Your findings at Mr I’s inquest are of relevance to all Clinical Boards in the University Health Board. A copy of your Regulation 28 report and my response will be shared with all Clinical Boards with the intention that all clinical areas will review the actions undertaken to date and assess areas of clinical risk in their Directorates to minimise risk of reoccurrence of the matters of concern.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 4 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct weekly medical and pharmacy medication reviews to minimise interactions and sedative medication use.

Verbatim wording from the response

“All patients with known cognitive impairment have documentation completed by themselves or by a relative or carer in order to help healthcare staff learn about the patient as a person. We recognise that in the case of Mr I, regrettably, the ‘Reach Out To Me’ document had not been completed. All staff have been reminded of this and it will form part of regular documentation audits. Behaviour charts are maintained to identify any triggers for falls and wandering behaviour. Tools such as Intentional Rounding, which ensures that patients are reviewed every two hours in order to ensure that patients have a drink, are offered toileting in a timely manner are well embedded within all Directorates. Medication reviews are undertaken weekly by the medical team and Pharmacy colleagues to minimise medication interactions and use of sedative medication.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 2 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete the investigation recommendations and Directorate and Clinical Board action plan.

Verbatim wording from the response

“You will be aware that the UHB undertook an internal investigation which was reported to Welsh Government in 2016. The report detailed numerous recommendations for the Directorate and Clinical Board and an action plan was subsequently developed and completed.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 1 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use two-hourly Intentional Rounding to review patients’ hydration and toileting needs.

Verbatim wording from the response

“All patients with known cognitive impairment have documentation completed by themselves or by a relative or carer in order to help healthcare staff learn about the patient as a person. We recognise that in the case of Mr I, regrettably, the ‘Reach Out To Me’ document had not been completed. All staff have been reminded of this and it will form part of regular documentation audits. Behaviour charts are maintained to identify any triggers for falls and wandering behaviour. Tools such as Intentional Rounding, which ensures that patients are reviewed every two hours in order to ensure that patients have a drink, are offered toileting in a timely manner are well embedded within all Directorates. Medication reviews are undertaken weekly by the medical team and Pharmacy colleagues to minimise medication interactions and use of sedative medication.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 2 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete person-centred documentation for patients with cognitive impairment and include it in regular documentation audits.

Verbatim wording from the response

“All patients with known cognitive impairment have documentation completed by themselves or by a relative or carer in order to help healthcare staff learn about the patient as a person. We recognise that in the case of Mr I, regrettably, the ‘Reach Out To Me’ document had not been completed. All staff have been reminded of this and it will form part of regular documentation audits. Behaviour charts are maintained to identify any triggers for falls and wandering behaviour. Tools such as Intentional Rounding, which ensures that patients are reviewed every two hours in order to ensure that patients have a drink, are offered toileting in a timely manner are well embedded within all Directorates. Medication reviews are undertaken weekly by the medical team and Pharmacy colleagues to minimise medication interactions and use of sedative medication.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 2 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Share learning from the incident with the Clinical Gerontology Directorate and Medicine Clinical Board.

Verbatim wording from the response

“Arrangements are in place to share learning from this incident for the Clinical Gerontology Directorate and for the Medicine Clinical Board in February 2017.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 4 · response
Published 9 February 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish and operate a multidisciplinary Falls Delivery Group to review, monitor and promote falls prevention and management.

Verbatim wording from the response

“The UHB has now also established a Falls Delivery Group, which will be chaired by an Assistant Director with Executive support from the Director of Therapies and Health Sciences. The group is multi-disciplinary and has representation from medicine, nursing, pharmacists and therapists. The aim of the group is to work with key internal and external stakeholders and partners to provide expertise, review and monitor practice and promote the prevention and management of falls resulting in fractures and other significant injuries across the health community of Cardiff and the Vale of Glamorgan. The first meeting of this group took place on 20 January 2017.”

Source location

2016-0411-Response-by-Uiniversity-Hospital-of-Wales
Page 4 · response
Published 9 February 2017

Open published response
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