PFD report

Maureen Chatterley · Prevention of Future Deaths report

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Issued 8 Oct 2015•Manchester West

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
2

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
9

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised2

  1. Lack of continuous stock records and verification for non-controlled ward medications
    Part of recurring concern: Failure to secure and control medicationPart of recurring concern: Unsafe medication administration
  2. Failure to investigate concerns about excess medication doses
    Part of recurring concern: Unreliable safeguarding response to medication maladministration
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. Action

    Present Safe and Secure Handling of Medicines audit results to the Medicines Safety Group for discussion and agreement of action plans.

    Stated by Bolton NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 8 October 2015.
  2. Action

    Operate one-stop dispensing to use patients’ own medicines, reduce stock-medicine use and record dispensing and stock-review information electronically.

    Stated by Bolton NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 8 October 2015.
  3. Action

    Use the NHS Protect Medicines Security Ward/Department checklist to audit medicines security, collate divisional results and agree action plans.

    Stated by Bolton NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 8 October 2015.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    Existing systems were considered sufficient to ensure ward medicines are stored securely and their stock can be verified.

    Stated by Bolton NHS Foundation TrustExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of continuous stock records and verification for non-controlled ward medications

Wider context from the report

“1. During the Inquest evidence was heard that i. There was no investigation by the hospital in relation to the concerns expressed by the family in relation to the administration of an excess dose of Lorazepam. ii. There was no record of the stock of medication in relation to non-controlled drugs in the medication drawer allocated to a patient nor in and the medication cupboard on the ward. Accordingly medication could be removed from the medication cupboard on the ward and used either for an elicit purpose or excess dosage without any knowledge or record with reference to stock control. Evidence was given at the Inquest that the pharmacist checked medications on the ward on a daily basis but there was no check or record of the number of medications or the number of tablets in the allocated medication drawers or the cupboard on ward, particularly between the daily inspections by the pharmacist. ”

Is this part of a recurring concern?

Yes — Failure to secure and control medication; Unsafe medication administration.

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Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to investigate concerns about excess medication doses

Wider context from the report

“1. During the Inquest evidence was heard that i. There was no investigation by the hospital in relation to the concerns expressed by the family in relation to the administration of an excess dose of Lorazepam. ii. There was no record of the stock of medication in relation to non-controlled drugs in the medication drawer allocated to a patient nor in and the medication cupboard on the ward. Accordingly medication could be removed from the medication cupboard on the ward and used either for an elicit purpose or excess dosage without any knowledge or record with reference to stock control. Evidence was given at the Inquest that the pharmacist checked medications on the ward on a daily basis but there was no check or record of the number of medications or the number of tablets in the allocated medication drawers or the cupboard on ward, particularly between the daily inspections by the pharmacist. ”

Is this part of a recurring concern?

Yes — Unreliable safeguarding response to medication maladministration.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Present Safe and Secure Handling of Medicines audit results to the Medicines Safety Group for discussion and agreement of action plans.

Verbatim wording from the response

“Action | Target Date | To be actioned by Introduce new Wardex, which includes a section for pharmacists to record reviews of the wardex. This includes the clinical review and supply of medicines | Dec 2015 | Medicines Safety Group Develop and implement a local endorsement policy by pharmacy staff of the Wardex, to include supply and quantity details. | Feb 2016 | Medicines Safety Group Safe and Secure Handling of Medicines Audits (Duthie) to be presented to Medicines Safety Group for discussion and agreement of action plans. | Dec 2015 | Medicines Safety Group”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 2 · response
Published 8 October 2015

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate one-stop dispensing to use patients’ own medicines, reduce stock-medicine use and record dispensing and stock-review information electronically.

Verbatim wording from the response

“To facilitate the flow of patients through the organisation, Bolton NHS Foundation Trust has in place a one stop dispensing process. This not only encourages the use of patients own drugs during admission but also encourages the dispensing of medicines to patients for individual use, therefore reducing the use of stock medicines. The process in pharmacy provides a permanent record in the patient’s shared electronic record of the date of dispensing, the quantity supplied and a date to review the stock levels and need for re-supply before the supply is exhausted.”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 2 · response
Published 8 October 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use the NHS Protect Medicines Security Ward/Department checklist to audit medicines security, collate divisional results and agree action plans.

Verbatim wording from the response

“All clinical areas are audited quarterly, by pharmacy staff, against these standards and the results are discussed with the ward managers. In addition to this the Medicines Safety Group has recently introduced additional measures to audit the security of medicines by introducing the NHS Protect’s Medicines Security Ward/Department checklist. These are completed by ward staff and collated for each division and the results and action plans discussed at the Medicines Safety Group. Copies of both audit forms have been included for information.”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 1 · response
Published 8 October 2015

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and implement a pharmacy policy endorsing Wardex entries, including medicine supply and quantity details.

Verbatim wording from the response

“Action | Target Date | To be actioned by Introduce new Wardex, which includes a section for pharmacists to record reviews of the wardex. This includes the clinical review and supply of medicines | Dec 2015 | Medicines Safety Group Develop and implement a local endorsement policy by pharmacy staff of the Wardex, to include supply and quantity details. | Feb 2016 | Medicines Safety Group Safe and Secure Handling of Medicines Audits (Duthie) to be presented to Medicines Safety Group for discussion and agreement of action plans. | Dec 2015 | Medicines Safety Group”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 2 · response
Published 8 October 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce a new Wardex recording pharmacists’ clinical reviews and medicine supply.

Verbatim wording from the response

“Action | Target Date | To be actioned by Introduce new Wardex, which includes a section for pharmacists to record reviews of the wardex. This includes the clinical review and supply of medicines | Dec 2015 | Medicines Safety Group Develop and implement a local endorsement policy by pharmacy staff of the Wardex, to include supply and quantity details. | Feb 2016 | Medicines Safety Group Safe and Secure Handling of Medicines Audits (Duthie) to be presented to Medicines Safety Group for discussion and agreement of action plans. | Dec 2015 | Medicines Safety Group”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 2 · response
Published 8 October 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit all clinical areas quarterly against safe and secure medicines-handling standards and discuss results with ward managers.

Verbatim wording from the response

“All clinical areas are audited quarterly, by pharmacy staff, against these standards and the results are discussed with the ward managers. In addition to this the Medicines Safety Group has recently introduced additional measures to audit the security of medicines by introducing the NHS Protect’s Medicines Security Ward/Department checklist. These are completed by ward staff and collated for each division and the results and action plans discussed at the Medicines Safety Group. Copies of both audit forms have been included for information.”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 1 · response
Published 8 October 2015

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing systems were considered sufficient to ensure ward medicines are stored securely and their stock can be verified.

Verbatim wording from the response

“I am confident that the Trust has the necessary systems in place to ensure that medication which is kept on wards is stored safely and securely and that the Trust is able to verify at any point in time the medication stored in both stock cupboards and patient’s medication drawers.”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 2 · response
Published 8 October 2015

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. 1

    Complete quarterly controlled-drug audits against applicable regulations.

    Stated by Bolton NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 8 October 2015.
  2. 2

    Maintain the Medicines Safety Group to develop, implement and maintain the medicines governance strategy and work plan.

    Stated by Bolton NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 8 October 2015.
  3. 3

    Assess patients’ own medicines for suitability and record quantities brought into the Trust.

    Stated by Bolton NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 8 October 2015.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    Existing controls were considered adequate, so Lorazepam was not added to the restricted medicines list.

    Stated by Bolton NHS Foundation TrustExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete quarterly controlled-drug audits against applicable regulations.

Verbatim wording from the response

“As you will be aware, the Misuse of Drug Regulations 2001, regulate the activities for certain medicines considered to be potentially harmful or dangerous and these are referred to as controlled drugs. Under the various Schedules within the regulations only those medicines in Schedules 1 or 2 e.g. morphine are subject to the requirement of running balances. The Trust completes quarterly controlled drug audits against the regulations.”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 2 · response
Published 8 October 2015

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain the Medicines Safety Group to develop, implement and maintain the medicines governance strategy and work plan.

Verbatim wording from the response

“The Medicines Safety Group was created in 2013 with the purpose to develop, implement and maintain a medication governance strategy and work plan within Bolton Foundation Trust around the safe and effective use and management of medicines. The full terms of reference for this group are attached for your information.”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 1 · response
Published 8 October 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Assess patients’ own medicines for suitability and record quantities brought into the Trust.

Verbatim wording from the response

“Where a patient brings their own medicines into the Trust, these are assessed for suitability of use (Appendix 16, Medicines Policy). The quantity brought in is recorded by pharmacy staff according to local policy DOP30b- Procedure for ward visit.”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 2 · response
Published 8 October 2015

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing controls were considered adequate, so Lorazepam was not added to the restricted medicines list.

Verbatim wording from the response

“Many Trusts, including Bolton NHS Foundation Trust have introduced additional controls for medicines where local intelligence would suggest further restrictions beyond those required of the Medicines Act 1968 should be introduced. This is often referred to as restricted drugs. Legally they can’t be referred to as controlled drugs but restrictions on their use are similar to that imposed by the Misuse of Drugs Regulations 2001. The Medicines Safety Group has considered, in light of your concerns raised, the inclusion of Lorazepam as a restricted drug. However we feel adequate controls are in place, as outlined above, that do not warrant Lorazepam’s inclusion to a restricted list. This decision has been taken in consideration of the restrictions balanced against the potential for missed doses, delays in administration and increase in nursing time in medicines administration.”

Source location

2015-0404-Response-by-Bolton-NHS-Trust
Page 2 · response
Published 8 October 2015

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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026