PFD report

Graham Whiteley · Prevention of Future Deaths report

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Issued 30 Jan 2025•Somerset

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
2

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
9

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised2

  1. Delays in allocating ambulances
    Part of recurring concern: Delays in ambulance attendancePart of recurring concern: Unreliable ambulance dispatch and resource-allocation controls
  2. Delays in handing over ambulance patients to acute hospitals
    Part of recurring concern: Delays in ambulance-to-hospital patient handover
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. Action

    Provide Hospital Ambulance Liaison Officer support at acute hospitals when required to improve patient flow.

    Stated by South Western Ambulance Service NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 4 February 2025.
  2. Action

    Collaborate with hospitals and system partners through operational meetings, regional task groups and senior county-level meetings to reduce handover delays.

    Stated by South Western Ambulance Service NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 4 February 2025.
  3. Action

    Implement the Somerset Timely Handover Process to initiate rapid handover when transfer has not occurred within 90 minutes of arrival.

    Stated by South Western Ambulance Service NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 4 February 2025.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    Handover delays cannot be resolved by SWAST alone and require action by hospitals and wider system partners.

    Stated by South Western Ambulance Service NHS Foundation TrustRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays in allocating ambulances

Wider context from the report

“c) The excessive number of incidents awaiting allocation was caused by delays in handing over the care of patients from ambulance crews to the four main acute hospitals within the Bravo area (Musgrove Park Hospital, Weston General Hospital, Southmead Hospital and the Bristol Royal Infirmary). d) The handover delays meant that there were over 84 hours of ambulance time lost to handovers. This was the equivalent of approximately 7.5 double crewed ambulance shifts which were lost to delays. e) An ambulance was allocated to Mr Whitely at 16.08 hours with an expected time of arrival of 16.30 hours. Had it arrived, Mr Whiteley’s ambulance would have taken at least 2 hours and 6 minutes to arrive from the time of the 999 call. f) In the event, Avon and Somerset Police conveyed Mr Whiteley to hospital as the attending Police Tactical Medic was concerned about the ambulance delay and the need for timely assessment at hospital. This meant that the ambulance could be stood down. g) The evidence given by the ambulance Trust at the inquest was that the delays in allocating ambulances caused by the delays in handing over to acute hospitals is continuing. ”

Is this part of a recurring concern?

Yes — Delays in ambulance attendance; Unreliable ambulance dispatch and resource-allocation controls.

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Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays in handing over ambulance patients to acute hospitals

Wider context from the report

“c) The excessive number of incidents awaiting allocation was caused by delays in handing over the care of patients from ambulance crews to the four main acute hospitals within the Bravo area (Musgrove Park Hospital, Weston General Hospital, Southmead Hospital and the Bristol Royal Infirmary). d) The handover delays meant that there were over 84 hours of ambulance time lost to handovers. This was the equivalent of approximately 7.5 double crewed ambulance shifts which were lost to delays. e) An ambulance was allocated to Mr Whitely at 16.08 hours with an expected time of arrival of 16.30 hours. Had it arrived, Mr Whiteley’s ambulance would have taken at least 2 hours and 6 minutes to arrive from the time of the 999 call. f) In the event, Avon and Somerset Police conveyed Mr Whiteley to hospital as the attending Police Tactical Medic was concerned about the ambulance delay and the need for timely assessment at hospital. This meant that the ambulance could be stood down. g) The evidence given by the ambulance Trust at the inquest was that the delays in allocating ambulances caused by the delays in handing over to acute hospitals is continuing. ”

Is this part of a recurring concern?

Yes — Delays in ambulance-to-hospital patient handover.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide Hospital Ambulance Liaison Officer support at acute hospitals when required to improve patient flow.

Verbatim wording from the response

“Building on the aforementioned efforts, several initiatives are being implemented locally and across the South West by SWAST. These include:”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Collaborate with hospitals and system partners through operational meetings, regional task groups and senior county-level meetings to reduce handover delays.

Verbatim wording from the response

“SWAST remains committed to collaborating with hospitals to address this issue. In many instances, local operations teams hold daily meetings with their respective Emergency Departments. Resolving delays has been identified as a key priority by the regional NHS England (NHSE) team, and SWAST actively participated in the NHSE Ambulance Handovers task and finish group during the summer of 2024. Additionally, in 2024, a new tier of senior county-level meetings was established, bringing together hospitals, commissioners, NHSE, and SWAST. These meetings have provided SWAST with valuable opportunities to engage in Integrated Care System (ICS) discussions aimed at reducing delays.”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement the Somerset Timely Handover Process to initiate rapid handover when transfer has not occurred within 90 minutes of arrival.

Verbatim wording from the response

“We have also collaborated with the Somerset system to implement the ‘Timely Handover Process,’ designed to initiate a rapid handover if it has not been completed within 90 minutes of arrival. This process was introduced in the area in November 2024 and following a challenging Christmas period we are now seeing early improvements in handover efficiency.”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement and update the handover-delay standard operating procedure, including escalation levels, locally agreed triggers and immediate handover arrangements.

Verbatim wording from the response

“To address handover delays, a Standard Operating Procedure (SOP) was introduced in late 2021. This has since been reviewed and updated, with a reassessment against locally agreed standards conducted in December 2023 and January 2024. The SOP facilitates the effective management of delays by employing four handover escalation levels. Local teams have collaborated with each hospital to determine the specific actions to be taken at each level. The triggers for escalation have also been locally established, enabling a more responsive and tailored approach. Additionally, the approach includes a designated area for immediate patient handover in situations where the Trust is unable to respond to a pending local Category 1 call within a reasonable timeframe.”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use mutual aid, including private ambulance providers, to strengthen system support during periods of high demand.

Verbatim wording from the response

“Building on the aforementioned efforts, several initiatives are being implemented locally and across the South West by SWAST. These include:”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use the Operations Delivery Cell to minimise resource unavailability and increase response capacity.

Verbatim wording from the response

“Building on the aforementioned efforts, several initiatives are being implemented locally and across the South West by SWAST. These include:”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Handover delays cannot be resolved by SWAST alone and require action by hospitals and wider system partners.

Verbatim wording from the response

“Handover delays at hospital trusts have the biggest impact on SWAST’s ability to respond to patients. This articulated on the SWAST corporate risk register, where a risk related to system activity and flow sits at the highest level, with a risk score of 25. The challenge with impacts of handover delays is that SWAST alone cannot solve it. In August 2023, the Health Services Safety Investigation Body (HSSIB) published a final report ‘Harm caused by delays in transferring patients to the right place of care’. This report strengthens the findings of the SWAST system PSII report that was produced in July 2022, with a review and addendum added in December 2023. It is recognised that a patient’s health may deteriorate while they are waiting to be seen by ED staff, or they may be harmed because they are not able to access timely and appropriate treatment.”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 1 · response
Published 4 February 2025

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Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. 1

    Support the Somerset Care Coordination Hub and co-locate a specialist to optimise appropriate conveyance to emergency departments.

    Stated by South Western Ambulance Service NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 4 February 2025.
  2. 2

    Maintain Hear and Treat pathways, referring suitable patients to alternative services such as NHS 111 or self-care.

    Stated by South Western Ambulance Service NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 4 February 2025.
  3. 3

    Maximise See and Treat to reduce unnecessary transfers to emergency departments.

    Stated by South Western Ambulance Service NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 4 February 2025.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Support the Somerset Care Coordination Hub and co-locate a specialist to optimise appropriate conveyance to emergency departments.

Verbatim wording from the response

“Building on the aforementioned efforts, several initiatives are being implemented locally and across the South West by SWAST. These include:”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain Hear and Treat pathways, referring suitable patients to alternative services such as NHS 111 or self-care.

Verbatim wording from the response

“Building on the aforementioned efforts, several initiatives are being implemented locally and across the South West by SWAST. These include:”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maximise See and Treat to reduce unnecessary transfers to emergency departments.

Verbatim wording from the response

“Building on the aforementioned efforts, several initiatives are being implemented locally and across the South West by SWAST. These include:”

Source location

Response from South Western Ambulance Service NHS Foundation Trust
Page 2 · response
Published 4 February 2025

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026