PFD report

Terri Liz Harris and 3 others · Prevention of Future Deaths report

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Issued 7 Nov 2023•Derby and Derbyshire

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
10

Raised in this report

Recipients
4

Named on the report

Responses found
4

Of 4 recipients

Stated actions
24

Described in responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised10

  1. Insufficient or absent probation domestic abuse and child safeguarding checks
    Part of recurring concern: Inadequate child safeguarding assessment
  2. Insufficient or untimely domestic abuse and child safeguarding training for probation practitioners
    Part of recurring concern: Inadequate professional training for recognising and responding to domestic abuse
  3. Failure to ensure that PSR reports accurately evidence completed checks
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.15

  1. Action

    Complete enhanced safeguarding training for Duty Shift Managers responsible for incident reporting.

    Stated by Capita Business Services LtdStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.
  2. Action

    Implement the e-learning module reinforcing incident reporting, safeguarding and field employees’ reporting obligations.

    Stated by Capita Business Services LtdStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.
  3. Action

    Brief field service colleagues to report potentially risky information and consult Duty Shift Managers when uncertain.

    Stated by Capita Business Services LtdStated in progressThe respondent said that this action was in progress when they made their response on 29 November 2023.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    The Ministry of Justice must oversee integrating the revised reporting processes into Serco’s replacement electronic monitoring agreement.

    Stated by Capita Business Services LtdRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient or absent probation domestic abuse and child safeguarding checks

Wider context from the report

“The inquests identified that DA and SG checks were either insufficient or wholly lacking at various stages of Damien Bendall’s offender management. The current evidence is that DA and SG checks remain generally insufficient or are not being done with consequent on-going risks to children and women. Insufficient or absent PS DA and SG checks has been a theme of HM Inspectorate of Probation reports and reviews for at least the last 5 years. On HM Inspectorate of Probation case sampling to determine whether domestic abuse and child safeguarding enquiries were being undertaken when indicated, the HM Inspectorate of Probation Annual Report for 2022/2023 states at page 38:- where inspectors judged that these enquiries needed to be made by the probation practitioner, child safeguarding enquiries were carried out in 55 per cent of cases, domestic abuse enquiries were only carried out in 49 per cent of cases and risk of harm was only properly addressed in 39 per cent. ”

Is this part of a recurring concern?

Yes — Inadequate child safeguarding assessment.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient or untimely domestic abuse and child safeguarding training for probation practitioners

Wider context from the report

“A significant issue in the inquests was the fact that the very inexperienced staff who were (wrongly) allocated Damien Bendall’s case on transfer to the East Midlands PS region had insufficient DA and SG training. The PS states it has introduced more robust DA and SG training, but it is unclear whether PS practitioners are receiving this before cases are allocated to them to manage. ”

Is this part of a recurring concern?

Yes — Inadequate professional training for recognising and responding to domestic abuse.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure that PSR reports accurately evidence completed checks

Wider context from the report

“There is no evidence that DA and SG checks were made by the PS practitioner in respect of Damien Bendall’s PSR report. Via the report the court was informed that checks had been conducted. The PS practitioner put forward a curfew provision as appropriate and the report was written in such a way to indicate that the report writer had checked the suitability of the curfew address, when she had not in fact done so. Had the court not been misled it is unlikely that the court’s disposal would have included a curfew requirement. The inquests heard that PSRs written by the same PS practitioner, reviewed before her submission of Damien Bendall’s PSR, and reports reviewed after the murders, also lacked evidence of DA and SG checks having been made even though they were stated to have been done in the reports. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to report potentially risk-indicating offender comments from electronic monitoring

Wider context from the report

“Damien Bendall made the comment “If this relationship goes bad I’ll murder my girlfriend and the children” to the EMS field operative who fitted his tag and monitoring equipment but this was not reported back by the field operative to her manager nor to the PS. EMS has stated that it has introduced relevant training but the inquest heard evidence from the field operative that comments made by offenders which can be interpreted as potentially posing risk are currently routinely not being reported back by EMS field operatives. The inquests examined the relevant contract terms between the Ministry of Justice and Capita (EMS) relating to reporting concerns and there did appear to be lack of clarity on reporting mechanisms and issues to report. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to maintain accurate, prominent and readily updateable offender risk records

Wider context from the report

“The inquests identified that very concerning information regarding Damien Bendall was made known to the PS (including violent assault and injury of a partner, and an incident of possible child sexual abuse) but was not recorded clearly or prominently for subsequent PS practitioners to read and evaluate in risk assessment and decision-making, and indeed was not read at key and critical points. Although this was in part due to the recording made by individual PS practitioners it was also the result of confusing proformas (e.g. the OASys misleading drop-down boxes and the open and closed sections), imprecise arrangements and expectations of how and where such information should be recorded, and where checks should be directed to and made when the records needed to be reviewed. The inquests were informed of current PS expectations for recording offender risk information and assessments, but I remain very unsure that there are clear and efficient recording arrangements and systems to ensure that risk information is accurate, prominent, easily seen, and easily updateable by PS practitioners. ”

Is this part of a recurring concern?

Yes — Failure to keep historical risk information accessible for later risk assessment.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to complete domestic abuse and child safeguarding checks before proposing curfew conditions

Wider context from the report

“The PS is not currently conducting SG checks in all cases where an offender will live with or have access to children. The PS has mandated that in all cases where a curfew condition is proposed to the court in a pre-sentence report (PSR) DA and SG checks will be conducted prior to the proposal and submission of the PSR: this is not being done in all cases. I am also unclear whether contact to the address homeowner/lead tenant for a potential curfew condition to discuss the suitability of a curfew condition is being undertaken in all cases. ”

Is this part of a recurring concern?

Yes — Inadequate child safeguarding assessment.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Uncertainty about contacting homeowners or lead tenants to assess curfew-address suitability

Wider context from the report

“The PS is not currently conducting SG checks in all cases where an offender will live with or have access to children. The PS has mandated that in all cases where a curfew condition is proposed to the court in a pre-sentence report (PSR) DA and SG checks will be conducted prior to the proposal and submission of the PSR: this is not being done in all cases. I am also unclear whether contact to the address homeowner/lead tenant for a potential curfew condition to discuss the suitability of a curfew condition is being undertaken in all cases. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to promptly notify the Probation Service of missed substance misuse appointments

Wider context from the report

“The precise number is not clear on the records, but he missed 4 or 5 appointments with the service between 21 July and his first attended appointment on 17 September 2021, but the required proforma attendance/non-attendance forms were not sent by the substance misuse service to notify the PS. Such non-attendance is non-compliance with the court-imposed alcohol treatment requirement and should be considered by the PS practitioner for referral back to the court as a breach of the court order. Clearly it is vital that non-attendance is formally and quickly notified to the PS practitioner especially where there is a relationship between use of substances and violent offending. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to review offender records at critical risk-assessment points

Wider context from the report

“The inquests identified that very concerning information regarding Damien Bendall was made known to the PS (including violent assault and injury of a partner, and an incident of possible child sexual abuse) but was not recorded clearly or prominently for subsequent PS practitioners to read and evaluate in risk assessment and decision-making, and indeed was not read at key and critical points. Although this was in part due to the recording made by individual PS practitioners it was also the result of confusing proformas (e.g. the OASys misleading drop-down boxes and the open and closed sections), imprecise arrangements and expectations of how and where such information should be recorded, and where checks should be directed to and made when the records needed to be reviewed. The inquests were informed of current PS expectations for recording offender risk information and assessments, but I remain very unsure that there are clear and efficient recording arrangements and systems to ensure that risk information is accurate, prominent, easily seen, and easily updateable by PS practitioners. ”

Is this part of a recurring concern?

Yes — Unreliable offender risk assessment and review.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to conduct child safeguarding checks where offenders will live with or access children

Wider context from the report

“The PS is not currently conducting SG checks in all cases where an offender will live with or have access to children. The PS has mandated that in all cases where a curfew condition is proposed to the court in a pre-sentence report (PSR) DA and SG checks will be conducted prior to the proposal and submission of the PSR: this is not being done in all cases. I am also unclear whether contact to the address homeowner/lead tenant for a potential curfew condition to discuss the suitability of a curfew condition is being undertaken in all cases. ”

Is this part of a recurring concern?

Yes — Inadequate child safeguarding assessment.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete enhanced safeguarding training for Duty Shift Managers responsible for incident reporting.

Verbatim wording from the response

“3. Further Training for Duty Shift Managers – After reinforcing requirements for FMOs, we have also provided additional training and support to the Duty Shift Managers with responsibility for actioning incident reports, to enable them to recognise matters of concern to other agencies. 15 managers with responsibility for incident reporting within the EMS Contact Centre were enrolled onto the next level Safeguarding course provided by EMS, “Safeguarding – Level 2 Extended”, to provide them with a greater depth of understanding to inform onward reporting. All 15 managers have subsequently completed the course.”

Source location

Response from Capita
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement the e-learning module reinforcing incident reporting, safeguarding and field employees’ reporting obligations.

Verbatim wording from the response

“2. New E-Learning Module - A new training module was designed and uploaded to the EMS Learning Management System, reinforcing the Incident Reporting section of the Field Manual, the Safeguarding Policy and Safeguarding Procedure, and reporting obligations in line with the briefing already given. All field employees were required to complete the course and confirm their understanding at the end of the module. 530 colleagues (95%) have successfully completed the course to date. A small number of staff who are currently absent from work are yet to complete the training but will be required to do so as a priority on their return.”

Source location

Response from Capita
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Brief field service colleagues to report potentially risky information and consult Duty Shift Managers when uncertain.

Verbatim wording from the response

“Having reflected carefully on the evidence heard by the Inquests, EMS took immediate steps to reinforce safeguarding requirements and ensure that field operatives (“Field Monitoring Officers” or “FMOs”, and “Monitoring Support Officers” or “MSOs”) report back comments made by offenders which could be interpreted as potentially posing risk.”

Source location

Response from Capita
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete execution of the agreed contractual change incorporating expanded risk-of-harm reporting and information-sharing requirements.

Verbatim wording from the response

“4. Wider Process Review – We have agreed contractual changes with the Ministry of Justice (“MOJ”), as set out below.”

Source location

Response from Capita
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete mandatory e-learning training for remaining absent field employees on their return to work.

Verbatim wording from the response

“2. New E-Learning Module - A new training module was designed and uploaded to the EMS Learning Management System, reinforcing the Incident Reporting section of the Field Manual, the Safeguarding Policy and Safeguarding Procedure, and reporting obligations in line with the briefing already given. All field employees were required to complete the course and confirm their understanding at the end of the module. 530 colleagues (95%) have successfully completed the course to date. A small number of staff who are currently absent from work are yet to complete the training but will be required to do so as a priority on their return.”

Source location

Response from Capita
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Launch joint Probation Service and treatment-provider arrangements clarifying roles, responsibilities and information sharing for alcohol and drug treatment requirements.

Verbatim wording from the response

“Existing HMPPS guidance sets out that the responsibility relating to information sharing sits with both Probation and the Treatment Provider (TP), and that collaborative working is required to ensure appropriate supervision and treatment options are provided. The national guidance sets out that inter-agency local protocols should be agreed, confirming responsibilities and actions to be taken where, for example, an offender is non-compliant with, or absent, from treatment and that Probation should then make decisions regarding breach of conditions based on the information provided to them by treatment providers, combined with their own assessment.”

Source location

Response from HM Prison and Probation Service
Page 7 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Issue strengthened messaging requiring compliance with domestic abuse and safeguarding check expectations, including no curfew proposal without completed checks.

Verbatim wording from the response

“The Probation Service is committed to conducting child safeguarding checks in all cases where an offender will live with or have access to children, and domestic abuse checks in all cases where there are indicators of concern. We are committed to ensuring that DA, SG, and main occupier checks are completed prior to proposing a curfew condition to the court in all cases. Measures to improve performance have been taken since the inquests and are detailed further below.”

Source location

Response from HM Prison and Probation Service
Page 4 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate weekly regional reviews and monthly senior-leader reporting to assure checks support every recommended curfew.

Verbatim wording from the response

“A gatekeeping process is mandated to check every report before it goes to court so that any such recommendation can be changed before the report is submitted to court if the information from enquiries is not available. We have taken further steps since the inquests to add assurance through weekly regional meetings to review the data to assure that all cases where a curfew is recommended are informed by checks and this is further backed up by a monthly report for senior leaders.”

Source location

Response from HM Prison and Probation Service
Page 4 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and roll out a new assessment service presenting relevant risk information in an updateable, practitioner-focused interface.

Verbatim wording from the response

“A new assessment service is in development and aims to present relevant information about risk, needs and strengths back to the practitioner to draw together threads and support holistic and high-”

Source location

Response from HM Prison and Probation Service
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain pre-allocation safeguarding and domestic-abuse training requirements for practitioners managing cases with related concerns.

Verbatim wording from the response

“A significant issue in the inquests was the fact that very inexperienced staff who were (wrongly) allocated Damien Bendall’s case on transfer to the East Midlands PS region had insufficient DA and SG training. The PS states it has introduced more robust DA and SG training, but it is unclear whether PS practitioners are receiving this before cases are allocated to them to manage.”

Source location

Response from HM Prison and Probation Service
Page 6 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with police and children’s services to strengthen safeguarding and domestic-abuse information sharing.

Verbatim wording from the response

“We are committed to working with partner agencies such as the police and children’s services.”

Source location

Response from HM Prison and Probation Service
Page 4 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add guidance for practitioners and court report writers on locating risk information in OASys and NDelius.

Verbatim wording from the response

“There are ‘Registers’ within NDelius, the key purpose of which is to alert all staff, including court staff, to key risk information. In response to the concerns raised we will add to existing guidance for practitioners and court report writers on ‘where to find risk related information on case records’, covering both OASys and NDELIUS.”

Source location

Response from HM Prison and Probation Service
Page 3 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend systems to assure that main occupiers are contacted about curfew suitability.

Verbatim wording from the response

“I am also unclear whether contact to the address homeowner/lead tenant for a potential curfew condition to discuss the suitability of a curfew condition is being undertaken in all cases.”

Source location

Response from HM Prison and Probation Service
Page 4 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop standardised recording and reporting mechanisms for main-occupier checks.

Verbatim wording from the response

“The national Domestic Abuse and Safeguarding Enquiries Practitioner Guidance was revised and relaunched August 2023. It is explicit in relation to the expectations of main occupier checks and we have amended systems to add assurance that the main occupier has been contacted to discuss the curfew. Work is underway to explore options to develop standardised recording and reporting mechanisms to enable senior managers to be assured that this is happening in every case.”

Source location

Response from HM Prison and Probation Service
Page 4 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement agreed probation feedback-form notifications after attended and missed Phoenix Futures appointments.

Verbatim wording from the response

“Following these discussions, it has been agreed that any attendance by an individual open to probation will via the Probation Feedback Form within 48 hours of attended appointments and 24 hours of a failed appointment; a failed appointment being when an individual does not attend the planned appointment for whatever reason. For failed appointments the Feedback Form will include the efforts made to establish contact with the individual.”

Source location

Response from Derbyshire Healthcare NHS Foundation Trust
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The Ministry of Justice must oversee integrating the revised reporting processes into Serco’s replacement electronic monitoring agreement.

Verbatim wording from the response

“HM Coroner should be aware that EMS' contract with the MOJ for the Electronic Tagging Service will end on 30 April 2024. Following this, Serco is set to initiate a new contract with the MOJ, effective from 1 May 2024. This transition will involve a Transfer of Undertakings (Protection of Employment) - TUPE transfer, which means that current EMS employees will become Serco EMS employees.”

Source location

Response from Capita
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The Probation Service rejects the concern that it fails to grasp the seriousness of failures to conduct or report safeguarding checks.

Verbatim wording from the response

“The Probation Service does grasp the seriousness of this issue and has policies to respond as detailed below.”

Source location

Response from HM Prison and Probation Service
Page 5 · response
Published 29 November 2023

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. 1

    Notify the Ministry of Justice of pertinent details or considerations during the service transition.

    Stated by Capita Business Services LtdStated plannedThe respondent said that this action was planned when they made their response on 29 November 2023.
  2. 2

    Roll out the Allocate A Case tool to support defensible allocation decisions using risk, registration and workload information.

    Stated by HM Prison and Probation Service and Ministry of JusticeStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.
  3. 3

    Issue new practitioner guidance on recording information in closed NDelius cases.

    Stated by HM Prison and Probation Service and Ministry of JusticeStated plannedThe respondent said that this action was planned when they made their response on 29 November 2023.
  4. 4

    Finalise and promote an SPO learning package on advising practitioners about sensitive information.

    Stated by HM Prison and Probation Service and Ministry of JusticeStated in progressThe respondent said that this action was in progress when they made their response on 29 November 2023.
  5. 5

    Issue interim guidance helping managers determine when policy failures require formal capability or disciplinary action.

    Stated by HM Prison and Probation Service and Ministry of JusticeStated plannedThe respondent said that this action was planned when they made their response on 29 November 2023.
  6. 6

    Update guidance on recording and handling sensitive risk information, including OASys help text for closed cases.

    Stated by HM Prison and Probation Service and Ministry of JusticeStated plannedThe respondent said that this action was planned when they made their response on 29 November 2023.
  7. 7

    Review the Conduct and Discipline Policy to clarify thresholds for formal action.

    Stated by HM Prison and Probation Service and Ministry of JusticeStated plannedThe respondent said that this action was planned when they made their response on 29 November 2023.
  8. 8

    Add guidance to OASys help text on managing non-disclosable risk information.

    Stated by HM Prison and Probation Service and Ministry of JusticeStated in progressThe respondent said that this action was in progress when they made their response on 29 November 2023.
  9. 9

    Review the Information Security Policy Framework to address closed-case information.

    Stated by HM Prison and Probation Service and Ministry of JusticeStated plannedThe respondent said that this action was planned when they made their response on 29 November 2023.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Notify the Ministry of Justice of pertinent details or considerations during the service transition.

Verbatim wording from the response

“HM Coroner should be aware that EMS' contract with the MOJ for the Electronic Tagging Service will end on 30 April 2024. Following this, Serco is set to initiate a new contract with the MOJ, effective from 1 May 2024. This transition will involve a Transfer of Undertakings (Protection of Employment) - TUPE transfer, which means that current EMS employees will become Serco EMS employees.”

Source location

Response from Capita
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Roll out the Allocate A Case tool to support defensible allocation decisions using risk, registration and workload information.

Verbatim wording from the response

“‘Allocate A Case,’ the new digital tool which has been rolled out to regions, enhances the allocation framework by providing in a single place all information necessary to support the SPO to make a defensible allocation decision, including risk of serious harm, risk of reoffending and risk registrations, and individual workloads. The SPO is required to consider the capabilities of the practitioner and record their allocation decision.”

Source location

Response from HM Prison and Probation Service
Page 6 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Issue new practitioner guidance on recording information in closed NDelius cases.

Verbatim wording from the response

“The current Risk of Serious Harm Guidance addresses the issue of using information about behaviour that has not resulted in a conviction to inform risk assessments. To extend this and aid clarity, we are adding specific content to the OASys help text (which practitioners can view as they complete their assessment). This will advise on how to address risk assessment and management where they have information which cannot be used in the main body of OASys. Established guidance is in place for handling and recording sensitive information. This advocates the 6-step approach that we expect staff to follow using their professional judgement, when considering enquiries or responding to information received relevant to risk, including those received about closed cases. We are working to strengthen our guidance through the following commitments, which will be completed by April 2024:”

Source location

Response from HM Prison and Probation Service
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Finalise and promote an SPO learning package on advising practitioners about sensitive information.

Verbatim wording from the response

“The current Risk of Serious Harm Guidance addresses the issue of using information about behaviour that has not resulted in a conviction to inform risk assessments. To extend this and aid clarity, we are adding specific content to the OASys help text (which practitioners can view as they complete their assessment). This will advise on how to address risk assessment and management where they have information which cannot be used in the main body of OASys. Established guidance is in place for handling and recording sensitive information. This advocates the 6-step approach that we expect staff to follow using their professional judgement, when considering enquiries or responding to information received relevant to risk, including those received about closed cases. We are working to strengthen our guidance through the following commitments, which will be completed by April 2024:”

Source location

Response from HM Prison and Probation Service
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Issue interim guidance helping managers determine when policy failures require formal capability or disciplinary action.

Verbatim wording from the response

“HMPPS recognises that managers need further support to determine when a practitioner’s failure to comply with policies or manage cases to an acceptable standard reaches the threshold for formal action to be taken under the Service’s Capability or Disciplinary Procedures. Human Resources will issue interim guidance to address this matter ahead of a fuller review of the Conduct and Discipline Policy scheduled for 2024.”

Source location

Response from HM Prison and Probation Service
Page 6 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update guidance on recording and handling sensitive risk information, including OASys help text for closed cases.

Verbatim wording from the response

“The current Risk of Serious Harm Guidance addresses the issue of using information about behaviour that has not resulted in a conviction to inform risk assessments. To extend this and aid clarity, we are adding specific content to the OASys help text (which practitioners can view as they complete their assessment). This will advise on how to address risk assessment and management where they have information which cannot be used in the main body of OASys. Established guidance is in place for handling and recording sensitive information. This advocates the 6-step approach that we expect staff to follow using their professional judgement, when considering enquiries or responding to information received relevant to risk, including those received about closed cases. We are working to strengthen our guidance through the following commitments, which will be completed by April 2024:”

Source location

Response from HM Prison and Probation Service
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the Conduct and Discipline Policy to clarify thresholds for formal action.

Verbatim wording from the response

“HMPPS recognises that managers need further support to determine when a practitioner’s failure to comply with policies or manage cases to an acceptable standard reaches the threshold for formal action to be taken under the Service’s Capability or Disciplinary Procedures. Human Resources will issue interim guidance to address this matter ahead of a fuller review of the Conduct and Discipline Policy scheduled for 2024.”

Source location

Response from HM Prison and Probation Service
Page 6 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add guidance to OASys help text on managing non-disclosable risk information.

Verbatim wording from the response

“We recognise the challenges this presents for practitioners in relation to risk assessments particularly where the risk cannot be evidenced through a source of information that is disclosable to the offender.”

Source location

Response from HM Prison and Probation Service
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the Information Security Policy Framework to address closed-case information.

Verbatim wording from the response

“The current Risk of Serious Harm Guidance addresses the issue of using information about behaviour that has not resulted in a conviction to inform risk assessments. To extend this and aid clarity, we are adding specific content to the OASys help text (which practitioners can view as they complete their assessment). This will advise on how to address risk assessment and management where they have information which cannot be used in the main body of OASys. Established guidance is in place for handling and recording sensitive information. This advocates the 6-step approach that we expect staff to follow using their professional judgement, when considering enquiries or responding to information received relevant to risk, including those received about closed cases. We are working to strengthen our guidance through the following commitments, which will be completed by April 2024:”

Source location

Response from HM Prison and Probation Service
Page 2 · response
Published 29 November 2023

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026