PFD report

Robert Charles Rostron · Prevention of Future Deaths report

Pin Get email alerts Request correction

Issued 11 Jul 2019•Manchester West

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
5

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
11

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised5

  1. Absence of another qualified nurse when an agency nurse is on duty
    Part of recurring concern: Insufficient care-home staffing capacity for residents’ required carePart of recurring concern: Insufficient qualified healthcare staffing capacityPart of recurring concern: Unsafe reliance on agency staff for clinical staffing
  2. Medication administration by agency nurses unfamiliar with the unit
    Part of recurring concern: Inadequate competence assurance and induction for agency staffPart of recurring concern: Unsafe medication administrationPart of recurring concern: Unsafe reliance on agency staff for clinical staffing
  3. Reliance on nursing qualifications and agencies to establish agency nurses' ability, suitability and training
    Part of recurring concern: Inadequate competence assurance and induction for agency staffPart of recurring concern: Unsafe reliance on agency staff for clinical staffing
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. Action

    Store agency profiles with completed orientation booklets in Cornerstone and allow agency workers to retain booklet copies.

    Stated by Hc-One LimitedStated completedThe respondent said that this action was complete when they made their response on 13 September 2019.
  2. Action

    Revise the implemented agency procedure to strengthen checks on agency suppliers.

    Stated by Hc-One LimitedStated in progressThe respondent said that this action was in progress when they made their response on 13 September 2019.
  3. Action

    Orient agency nurses to risk assessments, care plans, diabetes resources, hypoglycaemia materials, medicines, and relevant policies through senior home staff.

    Stated by Hc-One LimitedStated plannedThe respondent said that this action was planned when they made their response on 13 September 2019.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    HC-One does not rely solely on nursing qualifications; it verifies agency nurses’ training, skills and qualifications for safe insulin administration.

    Stated by Hc-One LimitedDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Absence of another qualified nurse when an agency nurse is on duty

Wider context from the report

“I am concerned by the use of Agency Nurses in the homes under the management of HC One. In particular, I am concerned by the lack of formal induction and orientation to the unit on this occasion. I am concerned that reliance is placed upon the nursing qualification itself and the agency providing the nurse. I am concerned that an Agency Nurse was used as the senior member of staff in charge of the shift. I am concerned that the Agency Nurse was giving out medication when he had never worked at the Unit before and. I am concerned that there were no other qualified nurses on the Spring Unit at the time. ”

Is this part of a recurring concern?

Yes — Insufficient care-home staffing capacity for residents’ required care; Insufficient qualified healthcare staffing capacity; Unsafe reliance on agency staff for clinical staffing.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Medication administration by agency nurses unfamiliar with the unit

Wider context from the report

“I am concerned by the use of Agency Nurses in the homes under the management of HC One. In particular, I am concerned by the lack of formal induction and orientation to the unit on this occasion. I am concerned that reliance is placed upon the nursing qualification itself and the agency providing the nurse. I am concerned that an Agency Nurse was used as the senior member of staff in charge of the shift. I am concerned that the Agency Nurse was giving out medication when he had never worked at the Unit before and. I am concerned that there were no other qualified nurses on the Spring Unit at the time. ”

Is this part of a recurring concern?

Yes — Inadequate competence assurance and induction for agency staff; Unsafe medication administration; Unsafe reliance on agency staff for clinical staffing.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Reliance on nursing qualifications and agencies to establish agency nurses' ability, suitability and training

Wider context from the report

“I am concerned by the use of Agency Nurses in the homes under the management of HC One. In particular, I am concerned by the lack of formal induction and orientation to the unit on this occasion. I am concerned that reliance is placed upon the nursing qualification itself and the agency providing the nurse. I am concerned that an Agency Nurse was used as the senior member of staff in charge of the shift. I am concerned that the Agency Nurse was giving out medication when he had never worked at the Unit before and. I am concerned that there were no other qualified nurses on the Spring Unit at the time. ”

Is this part of a recurring concern?

Yes — Inadequate competence assurance and induction for agency staff; Unsafe reliance on agency staff for clinical staffing.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Use of agency nurses as senior staff in charge of shifts

Wider context from the report

“I am concerned by the use of Agency Nurses in the homes under the management of HC One. In particular, I am concerned by the lack of formal induction and orientation to the unit on this occasion. I am concerned that reliance is placed upon the nursing qualification itself and the agency providing the nurse. I am concerned that an Agency Nurse was used as the senior member of staff in charge of the shift. I am concerned that the Agency Nurse was giving out medication when he had never worked at the Unit before and. I am concerned that there were no other qualified nurses on the Spring Unit at the time. ”

Is this part of a recurring concern?

Yes — Failure to ensure adequate senior nursing leadership for safe patient care; Inadequate competence assurance and induction for agency staff; Unsafe reliance on agency staff for clinical staffing.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of formal induction and orientation for agency nurses

Wider context from the report

“I am concerned by the use of Agency Nurses in the homes under the management of HC One. In particular, I am concerned by the lack of formal induction and orientation to the unit on this occasion. I am concerned that reliance is placed upon the nursing qualification itself and the agency providing the nurse. I am concerned that an Agency Nurse was used as the senior member of staff in charge of the shift. I am concerned that the Agency Nurse was giving out medication when he had never worked at the Unit before and. I am concerned that there were no other qualified nurses on the Spring Unit at the time. ”

Is this part of a recurring concern?

Yes — Failure to provide adequate and accessible staff induction; Inadequate competence assurance and induction for agency staff; Unsafe reliance on agency staff for clinical staffing.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Store agency profiles with completed orientation booklets in Cornerstone and allow agency workers to retain booklet copies.

Verbatim wording from the response

“The agency profiles already in operation and expected standard practice in all our homes, will be required to be held alongside the completed orientation booklet and held within the quality assurance system, Cornerstone. We have developed the system to allow the agency worker to also retain a copy of their booklet.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 3 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Revise the implemented agency procedure to strengthen checks on agency suppliers.

Verbatim wording from the response

“Since 2016, we have developed and implemented an agency procedure and although this was not due for a review until next year, a revision is in train to revise and this has already resulted in improvements in ensuring robust checks to agencies. I have attached (Appendix 4) the current version, not in place at the time of the incident, and will be happy to supply the updated version when finalised.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 3 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Orient agency nurses to risk assessments, care plans, diabetes resources, hypoglycaemia materials, medicines, and relevant policies through senior home staff.

Verbatim wording from the response

“As part of the agency nurse’s orientation to the home, the location of all risk assessments, care plans, the diabetes resource file, physical posters regarding hypo/hyperglycaemia management, hypo box, medicines and policies and procedures would be shown, as mentioned previously, to them by the most senior member of staff at the home, to support them in their shift, which would be the Home Manager, Deputy Home Manager or Nurse in charge of the home. This ensures that any agency nurse is fully orientated and knows where to locate important documents as well as summoning support within the home.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 3 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require agency nurses to submit insulin-training records, audit qualifications annually, and suspend non-compliant agencies.

Verbatim wording from the response

“The procedure now adopted after close liaison with agency suppliers is that all agency nurses who wish to work in HC-One homes are required to complete and submit a record of training, which specifically stipulates whether they have the skills, knowledge and up to date training to administer insulin safely. These training records and qualifications are audited annually and we can and do suspend use of agencies if there is any discrepancy or failure to complete. We currently have three agencies suspended for failing to comply in part with this agreement.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 2 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Block-book agency staff where possible to improve familiarity with home standards and residents’ needs.

Verbatim wording from the response

“There are still unfortunately occasions when we are required to call upon the need to cover nursing shifts at this and other homes with agency nurses. However, we have implemented a series of additional measures to reduce the likelihood of an agency nurse being required to lead a shift without having worked at the home or individual House before.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 1 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete and distribute a strengthened agency-staff orientation booklet across the company.

Verbatim wording from the response

“There are still unfortunately occasions when we are required to call upon the need to cover nursing shifts at this and other homes with agency nurses. However, we have implemented a series of additional measures to reduce the likelihood of an agency nurse being required to lead a shift without having worked at the home or individual House before.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 1 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

HC-One does not rely solely on nursing qualifications; it verifies agency nurses’ training, skills and qualifications for safe insulin administration.

Verbatim wording from the response

“The procedure now adopted after close liaison with agency suppliers is that all agency nurses who wish to work in HC-One homes are required to complete and submit a record of training, which specifically stipulates whether they have the skills, knowledge and up to date training to administer insulin safely. These training records and qualifications are audited annually and we can and do suspend use of agencies if there is any discrepancy or failure to complete. We currently have three agencies suspended for failing to comply in part with this agreement.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 2 · response
Published 13 September 2019

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.5

  1. 1

    Supply agency nurses with round-the-clock contact details for in-home nurses and on-call senior managers, and document these details in orientation materials and records.

    Stated by Hc-One LimitedStated completedThe respondent said that this action was complete when they made their response on 13 September 2019.
  2. 2

    Complete and update the Four Seasons Home Improvement Plan addressing insulin-administration and management safety actions.

    Stated by Hc-One LimitedStated completedThe respondent said that this action was complete when they made their response on 13 September 2019.
  3. 3

    Provide nursing assistants with NMC-accredited training covering medicine administration and the requirement for two staff during administration.

    Stated by Hc-One LimitedStated completedThe respondent said that this action was complete when they made their response on 13 September 2019.
  4. 4

    Require two colleagues to support insulin administration through the high-risk-medicines procedure and agency orientation checklist.

    Stated by Hc-One LimitedStated completedThe respondent said that this action was complete when they made their response on 13 September 2019.
  5. 5

    Specify required nursing qualifications when booking agency nurses and select nurses with verified appropriate qualifications.

    Stated by Hc-One LimitedStated completedThe respondent said that this action was complete when they made their response on 13 September 2019.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    Agency nurses cannot be eliminated because care homes need them to ensure sufficient staffing.

    Stated by Hc-One LimitedUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Supply agency nurses with round-the-clock contact details for in-home nurses and on-call senior managers, and document these details in orientation materials and records.

Verbatim wording from the response

“In addition, an agency nurse is always supplied with contact details of other nurses working within the same home, senior managers outside of the home who are on call on a rota basis and available to offer advice 24 hours a day for seven days a week. Details of this are posted in the nurse station, which is included in the orientation booklet that both the agency nurse and senior staff member sharing are required to sign and a copy is kept on the agency nurses file at the home, as well as them being supplied their own copy for reference.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 2 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete and update the Four Seasons Home Improvement Plan addressing insulin-administration and management safety actions.

Verbatim wording from the response

“Operational colleagues overseeing this home crafted and completed a Home Improvement Plan for Four Seasons, which detailed many of the actions we had determined would both improve safety of Residents who required support with insulin administration and management and have attached an updated version (Appendix 3), which provides assurances around the completion of these actions and outcomes.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 3 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide nursing assistants with NMC-accredited training covering medicine administration and the requirement for two staff during administration.

Verbatim wording from the response

“It is possible that an agency nurse might be the only qualified nurse on duty, however this is much less likely now. Nevertheless, many of our homes operate with rigorously trained nursing assistants, who have completed NMC accredited training that includes medicine giving, which includes clarity on the need for there to always be two staff present when administering this medicine.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 2 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require two colleagues to support insulin administration through the high-risk-medicines procedure and agency orientation checklist.

Verbatim wording from the response

“I have supplied a copy of our Administration of High Risk Medicines procedure (Appendix 2) as there is a relevant section regarding insulin, indicating the necessity for all insulin administration to be supported by two colleagues. This is covered in the checklist now because of the lessons learned from the agency worker deviating from the procedure.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 3 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Specify required nursing qualifications when booking agency nurses and select nurses with verified appropriate qualifications.

Verbatim wording from the response

“We stipulate the required nursing qualification on making the booking with the agency and the Home Manager has the facility to choose from a series of profiles and makes a positive choice of nurse who has provided evidence as having the necessary and appropriate registered general nursing qualification as a minimum.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 2 · response
Published 13 September 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Agency nurses cannot be eliminated because care homes need them to ensure sufficient staffing.

Verbatim wording from the response

“With regard to Four Seasons in particular, you will probably be aware that the Discharge to Assess service, where the incident occurred, is no longer being delivered. Whilst we continually work hard to reduce agency use, we also recognise that the reality of running care homes means that this remains a necessity to ensure that there are always sufficient staff available to support the needs of the people accommodated. We are required to pay a premium for nurse qualified staff in such circumstances, because of the assurances this provides in relation to training and fitness to practice to ensure their continued registration.”

Source location

2019-0237-Response-by-The-Kind-Care-Company
Page 1 · response
Published 13 September 2019

Open published response
Back to top

Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
1/1

Data last updated 7 September 2026