PFD report

Ceriann Richards · Prevention of Future Deaths report

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Issued 1 Mar 2017•South Wales Central

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
1

Raised in this report

Recipients
4

Named on the report

Responses found
2

Of 4 recipients

Stated actions
11

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised1

  1. Delays in ambulance-to-hospital handover
    Part of recurring concern: Delays in ambulance-to-hospital patient handover
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.8

  1. Action

    Introduce discharge facilitators on each ward at Royal Gwent Hospital.

    Stated by Aneurin Bevan University LHBStated completedThe respondent said that this action was complete when they made their response on 5 March 2017.
  2. Action

    Implement two transfer teams to move patients from wards and emergency departments.

    Stated by Aneurin Bevan University LHBStated completedThe respondent said that this action was complete when they made their response on 5 March 2017.
  3. Action

    Implement escalation protocols directing emergency department staff and bed management teams to receive and off-load ambulances when capacity is constrained.

    Stated by Aneurin Bevan University LHBStated completedThe respondent said that this action was complete when they made their response on 5 March 2017.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    WAST and local health boards share responsibility for ensuring safe and timely patient handover from ambulance crews to hospitals.

    Stated by the Minister for Social Services and Public HealthRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays in ambulance-to-hospital handover

Wider context from the report

“(1) The delay in an ambulance being despatched to the home address of the deceased who was clearly experiencing seizures. The evidence showed that the main reason for the delay was the significant hand over delays being experienced at the 2 district general hospitals within the Aneurin Bevan University Health Board Areas which on that day for the Royal Gwent Hospital were of an average of 107 minutes up to a maximum of 279 minutes and for the Neville Hall Hospital with an average delay of 43 minutes and the longest delay of 93 minutes. The evidence revealed that the agreed “handover time” is 15 minutes. The evidence further revealed that since guidance was issued in the spring of 2016 in relation to the handover from ambulance crews to hospital staff the position has worsened and in the order of 140 to 200 hours are lost each day equating to 10 to 20 vehicles being off road for the whole day across the Welsh Ambulance Trusts Area. ”

Is this part of a recurring concern?

Yes — Delays in ambulance-to-hospital patient handover.

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce discharge facilitators on each ward at Royal Gwent Hospital.

Verbatim wording from the response

“This has seen the implementation of two transfer teams, one transferring out of the wards and one transferring out of ED. Discharge facilitators have also been introduced on each of the wards at RGH. There is work commencing to implement this model in NHH. Breaking the Cycle has led to improved patient flow within the hospital, reduced congestion in our EDs and has led to a consistent approach over seven days a week.”

Source location

2017-0041-Response-by-University-Health-Board
Page 3 · response
Published 5 March 2017

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement two transfer teams to move patients from wards and emergency departments.

Verbatim wording from the response

“This has seen the implementation of two transfer teams, one transferring out of the wards and one transferring out of ED. Discharge facilitators have also been introduced on each of the wards at RGH. There is work commencing to implement this model in NHH. Breaking the Cycle has led to improved patient flow within the hospital, reduced congestion in our EDs and has led to a consistent approach over seven days a week.”

Source location

2017-0041-Response-by-University-Health-Board
Page 3 · response
Published 5 March 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement escalation protocols directing emergency department staff and bed management teams to receive and off-load ambulances when capacity is constrained.

Verbatim wording from the response

“• The Health Board has identified escalation protocols which are used to guide ED staff in the operational procedures for receiving and off-loading ambulances. These include a preparatory escalation when more than three crews are on site and limited capacity exists to off load further ambulances, are expected to arrive. This escalation is to the bed management teams who are required to move patients from ED to the available bed capacity with immediate effect.”

Source location

2017-0041-Response-by-University-Health-Board
Page 2 · response
Published 5 March 2017

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement and continually review a Winter Resilience Plan to manage winter demand and capacity pressures and strengthen the response to ambulance handover delays.

Verbatim wording from the response

“• The Health Board has a Winter Resilience Plan which is designed to manage the peaks of demand and capacity through the winter period when services are under significant pressure. This plan is shared with all local stakeholders and partners to ensure the actions and initiatives described within the plan are shared and agreed prior to implementation. The Health Board has continually reviewed the plan on a month by month basis at its Urgent Care Board. This has led to a number of actions being reinforced since the implementation of the plan to ensure a more robust response to ambulance handover pressures.”

Source location

2017-0041-Response-by-University-Health-Board
Page 2 · response
Published 5 March 2017

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor the implemented actions and their impact on ambulance handover performance.

Verbatim wording from the response

“The actions implemented by the Health Board have been captured in the attached action plan. Please be assured that these actions and their impact on ambulance handover performance are monitored by the Health Board.”

Source location

2017-0041-Response-by-University-Health-Board
Page 3 · response
Published 5 March 2017

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a standard operating procedure enabling bed and site management teams to use available capacity across both hospitals during ambulance handover pressure.

Verbatim wording from the response

“• A Standard Operating Procedure has been implemented which supports bed management and site management teams in utilising all bed capacity across both Nevill Hall Hospital (NHH) and Royal Gwent Hospital (RGH) when ambulances are in danger of being held outside of our Emergency Departments (ED). This protocol was adopted by the Health Board’s Urgent Care Board and is part of the Health Board Escalation Process, which was reviewed and re written in preparation for winter 2016/2017.”

Source location

2017-0041-Response-by-University-Health-Board
Page 1 · response
Published 5 March 2017

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement the transfer-team and discharge-facilitator model at Nevill Hall Hospital.

Verbatim wording from the response

“This has seen the implementation of two transfer teams, one transferring out of the wards and one transferring out of ED. Discharge facilitators have also been introduced on each of the wards at RGH. There is work commencing to implement this model in NHH. Breaking the Cycle has led to improved patient flow within the hospital, reduced congestion in our EDs and has led to a consistent approach over seven days a week.”

Source location

2017-0041-Response-by-University-Health-Board
Page 3 · response
Published 5 March 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Undertake national and local work to reduce inappropriate admissions, improve hospital patient flow, and expand community capacity for timely discharge.

Verbatim wording from the response

“You raised concerns regarding significant hand over delays within two district hospitals in the Aneurin Bevan University Health Board areas, resulting in the delay of an ambulance being dispatched. We recognise lengthy handover delays are clearly unacceptable as they can impact not only on the ambulance service’s ability to respond to subsequent calls in the community, but also on patient’s experience. Handover delays are often symptomatic of pressures elsewhere within the unscheduled care system and should not be viewed in isolation which is why work is being undertaken nationally and locally to support improvements across the patient pathway through reducing inappropriate admissions to hospital, improving patient flow through the hospital system and enabling greater capacity in the community to support timely discharge.”

Source location

2017-0041-Response-by-Welsh-Government
Page 1 · response
Published 5 March 2017

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

WAST and local health boards share responsibility for ensuring safe and timely patient handover from ambulance crews to hospitals.

Verbatim wording from the response

“The Welsh Ambulance Services NHS Trust (WAST) and local health boards have shared responsibility for ensuring the safe and timely handover of patients from ambulance crews to hospital teams and I expect health boards and WAST to continue to work together to reduce handover delays and to divert demand around the system during busy periods as well as improving patient flow through hospitals”

Source location

2017-0041-Response-by-Welsh-Government
Page 2 · response
Published 5 March 2017

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Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. 1

    Meet fortnightly with ambulance service operational managers to discuss operational issues and address concerns relating to the Red Release Protocol.

    Stated by Aneurin Bevan University LHBStated in progressThe respondent said that this action was in progress when they made their response on 5 March 2017.
  2. 2

    Implement a Red Release Protocol for responding when ambulance crews are required for urgent community calls.

    Stated by Aneurin Bevan University LHBStated completedThe respondent said that this action was complete when they made their response on 5 March 2017.
  3. 3

    Establish and operate an Urgent Care Board to govern and monitor shared urgent and emergency care actions.

    Stated by Aneurin Bevan University LHBStated completedThe respondent said that this action was complete when they made their response on 5 March 2017.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    EASC is responsible for reviewing the NHS Wales Ambulance Availability Protocol in light of concerns about its effectiveness.

    Stated by the Minister for Social Services and Public HealthRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Meet fortnightly with ambulance service operational managers to discuss operational issues and address concerns relating to the Red Release Protocol.

Verbatim wording from the response

“• The Health Board has a Red Release Protocol for response to Welsh Ambulance Services NHS Trust (WAST) when a crew is required to attend a ‘Red’ call in the community. This protocol has been worked through with WAST colleagues who meet with Health Board Operational Managers each fortnight to discuss operational issues and address any concerns.”

Source location

2017-0041-Response-by-University-Health-Board
Page 2 · response
Published 5 March 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a Red Release Protocol for responding when ambulance crews are required for urgent community calls.

Verbatim wording from the response

“• The Health Board has a Red Release Protocol for response to Welsh Ambulance Services NHS Trust (WAST) when a crew is required to attend a ‘Red’ call in the community. This protocol has been worked through with WAST colleagues who meet with Health Board Operational Managers each fortnight to discuss operational issues and address any concerns.”

Source location

2017-0041-Response-by-University-Health-Board
Page 2 · response
Published 5 March 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish and operate an Urgent Care Board to govern and monitor shared urgent and emergency care actions.

Verbatim wording from the response

“• An Urgent Care Board (UCB) has been established, and is the main driver for our urgent and emergency care services pathway. The UCB is chaired by an Executive Director and includes multi-disciplinary representation from across the Health Board and partner organisation representatives. The Urgent Care Board is dynamic, it agrees, sets and monitors shared clinical and management action across the care system, providing governance and assurance to the Board.”

Source location

2017-0041-Response-by-University-Health-Board
Page 1 · response
Published 5 March 2017

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

EASC is responsible for reviewing the NHS Wales Ambulance Availability Protocol in light of concerns about its effectiveness.

Verbatim wording from the response

“The NHS Wales Ambulance Availability Protocol, published in March 2016 is also subject to review by the Emergency Ambulance Services Committee (EASC) in light of concern raised in relation to its effectiveness.”

Source location

2017-0041-Response-by-Welsh-Government
Page 2 · response
Published 5 March 2017

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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
2/4

Data last updated 7 September 2026