PFD report

Emma Burbury · Prevention of Future Deaths report

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Issued 11 Nov 2021•Cornwall and Isles of Scilly

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
4

Raised in this report

Recipients
2

Named on the report

Responses found
3

Of 2 recipients

Stated actions
16

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised4

  1. Inadequate cross-organisational access to clinical records and information
    Part of recurring concern: Unreliable access to relevant clinical records for safe care
  2. Failure to use an assertive approach to engage clients referred to mental health services
    Part of recurring concern: Failure to actively engage mental health service users before discharge
  3. Failure to provide an adequate service to people presenting with a dual diagnosis
    Part of recurring concern: Unreliable dual-diagnosis care pathways
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.12

  1. Action

    Update and jointly implement the dual-diagnosis strategy with multiagency partners to improve integrated mental-health support.

    Stated by Cornwall Council and Cornwall Partnership NHS Foundation Trust and NHS Cornwall and the Isles of Scilly Integrated Care BoardStated in progressThe respondent said that this action was in progress when they made their response on 18 November 2021.
  2. Action

    Develop a revised data protection impact assessment to govern reciprocal information access and strengthen information-sharing arrangements.

    Stated by Cornwall Council and Cornwall Partnership NHS Foundation Trust and NHS Cornwall and the Isles of Scilly Integrated Care BoardStated in progressThe respondent said that this action was in progress when they made their response on 18 November 2021.
  3. Action

    Jointly fund a dedicated role providing oversight and scrutiny of dual-diagnosis strategy implementation and delivery.

    Stated by Cornwall Council and Cornwall Partnership NHS Foundation Trust and NHS Cornwall and the Isles of Scilly Integrated Care BoardStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    Partner-agency access to medical records may be delayed or prevented when information-governance, privacy or data-sharing requirements are unmet.

    Stated by Cornwall Partnership NHS Foundation TrustUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Inadequate cross-organisational access to clinical records and information

Wider context from the report

“a] I heard that CMHT staff have read-only access to WAWY notes and records, but this fact is not widely known amongst Trust staff. It was recognised that a reciprocal arrangement allowing WAWY clinicians to have read-only access to the Trust’s RiO records would be of benefit. I understand a formal request in this regard has been made and is receiving due consideration. One of the most common concerns I hear at inquest is the difficulty with communication between separate organisations and this may also be an initiative you feel able to support in delivering a more integrated service. ”

Is this part of a recurring concern?

Yes — Unreliable access to relevant clinical records for safe care.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to use an assertive approach to engage clients referred to mental health services

Wider context from the report

“b] There was concern raised on the part of We Are With You that clients referred to the Trust were too easily discharged, for example, where they failed to attend for two appointments. It was felt a more assertive approach towards engagement would be beneficial. You may feel it would be desirable to try and minimise the amount of wasted and limited CMHT/WAWY resource through non-attendance at appointments or otherwise. You may consider reflection on how this can best be achieved through a more joined up approach would be sensible. ”

Is this part of a recurring concern?

Yes — Failure to actively engage mental health service users before discharge.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to provide an adequate service to people presenting with a dual diagnosis

Wider context from the report

“It was accepted in evidence that it was “very regrettable” Emma was not taken on to caseload after her assessment in July 2017. There was clearly a missed opportunity to work with her while she was open to treatment. It was accepted that there was no guarantee this would have avoided the eventual outcome, but it was recognised a better service needed to be provided to those presenting with a dual diagnosis, like Emma. ”

Is this part of a recurring concern?

Yes — Unreliable dual-diagnosis care pathways.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to consider suitable alternative agency support for patients outside severe and enduring mental illness criteria

Wider context from the report

“c] It was felt patients referred to the Trust who did not fall within the strict parameters of a severe and enduring mental illness were discharged without sufficient thought being given by the Trust’s clinicians to whether another agency such as Valued Lives may be able to offer assistance. You may feel it would be a worthwhile exercise to consider how to join up the wider services available within the Trust, the voluntary sector or elsewhere. ”

Is this part of a recurring concern?

Yes — Failure to provide care for vulnerable people excluded by service thresholds.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update and jointly implement the dual-diagnosis strategy with multiagency partners to improve integrated mental-health support.

Verbatim wording from the response

“As previously reported to your office, the Dual Diagnosis (DD) strategy for Cornwall and the Isles of Scilly was re-launched in 2018/19 after a period of review. This work was led by NHS Kernow CCG and Cornwall Council and culminated in a co-produced and jointly owned document supported by a range of multiagency partners and stakeholders including people with lived experience, carers and professionals from across statutory as well as the voluntary and third sectors. In 2021 the strategy was updated to incorporate emergent best practice guidance and executive level signatures from representative organisational leads, including CPFT and WAWY, demonstrate a clear commitment to continue to deliver the journey of change and improvement.”

Source location

2021-0382-Response-from-Kernow-CCG_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop a revised data protection impact assessment to govern reciprocal information access and strengthen information-sharing arrangements.

Verbatim wording from the response

“In respect of your first concern, it is acknowledged that messaging and training is of vital importance in ensuring continuity and equity of approach. We can report that a task and finish group, which includes WAWY and all NHS and Local Authority Commissioned mental health providers, are developing a revised Data Protection Impact Assessment (DPIA), to provide additional governance and ensure continuity of approach and adherence to system operational and strategic intention. The DPIA makes clear the justification and rationale for access to, and/or the process of, personal information to enhance existing information sharing agreements between organisations. It will help to address the request for reciprocal access to data and specifically RIO clinical records systems operated by CFT.”

Source location

2021-0382-Response-from-Kernow-CCG_Published
Page 3 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Jointly fund a dedicated role providing oversight and scrutiny of dual-diagnosis strategy implementation and delivery.

Verbatim wording from the response

“In 2021 a dedicated role was jointly funded by both the NHS and local authority, to specifically provide additional oversight and scrutiny of the implementation and delivery of the dual diagnosis strategy. This work is ongoing and regular reporting serves robust governance”

Source location

2021-0382-Response-from-Kernow-CCG_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with We Are With You to establish regular meetings and embed reciprocal data access into business-as-usual processes.

Verbatim wording from the response

“CFT will work with WAWY to include them in relevant regular meetings and to embed this access to data as business as usual.”

Source location

2021-0382-Response-from-Kernow-CCG_Published
Page 3 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain ongoing governance of the dual-diagnosis strategy through formal oversight, risk management and reporting.

Verbatim wording from the response

“In 2021 a dedicated role was jointly funded by both the NHS and local authority, to specifically provide additional oversight and scrutiny of the implementation and delivery of the dual diagnosis strategy. This work is ongoing and regular reporting serves robust governance”

Source location

2021-0382-Response-from-Kernow-CCG_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce Primary Mental Health Practitioners to share medical information across organisations and support personalised care.

Verbatim wording from the response

“The newly created role of the Primary Mental Health (PMH) Practitioner will also provide a valuable conduit in sharing medical information across organisations. These Trust employed members of staff will be co-located in GP surgeries and will work alongside community, mental health, social care, pharmacy, hospital and voluntary sector colleagues focusing on a personalised care approach to achieve the best possible care outcomes for patients. Whilst this role is still in its infancy, relationships with primary care colleagues have already been enhanced where PMH Practitioners are in post.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Request an updated Data Sharing Agreement and Memorandum of Understanding to support continued WAWY access to medical records.

Verbatim wording from the response

“We Are With You were provided with access to the Trust’s medical record system in the past under their previous name (Addaction) and this was a reciprocal arrangement. The Trust has requested an updated Data Sharing Agreement and Memorandum of Understanding to allow this access to continue – to date this is still outstanding. The Trust intends to set-up a task and finish group with WAWY to look at resolving these issues, along with how best to remind staff that this access is available.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Participate in implementing the Cornwall and Isles of Scilly Dual Diagnosis Strategy across Trust services.

Verbatim wording from the response

“The Trust has engaged with partner agencies in contributing to the implementation of the systemwide Cornwall and Isle of Scilly Dual Diagnosis Strategy (Adults) 2019 to 2022. The purpose of this strategy is to improve the delivery and experience of services for people with co-existing mental health, alcohol and drug problems; and recognises that these vulnerabilities do not exist in isolation, and that residents affected, will also have other associated complex needs, which require integrated, co-ordinated and consistently collaborative working.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 1 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop the Shared Care Record project to enable partner agencies to access relevant patient information.

Verbatim wording from the response

“There are clearly benefits to partner agencies accessing an individual’s health record and, in addition to the National Record Locator project led by NHS Digital, the Trust is currently working on the Shared Care Record project, for which phase one trials commence in the spring of 2022.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Plan “what this means to me” workshops to help patient-facing staff embed Dual Diagnosis Strategy principles in practice.

Verbatim wording from the response

“Having recently ‘signed-up’ to this strategy, the Trust is fully committed to its delivery across all services and are active members of the Cornwall Council led multi-agency steering group. The Trust is currently planning “what this means to me” workshops to support patient facing staff groups embed the principles of the strategy into their clinical practice and this is regularly reviewed as part of the directorate’s Clinical Quality Assurance Group.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 1 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Set up a task-and-finish group with WAWY to resolve information-sharing arrangements and remind staff that access is available.

Verbatim wording from the response

“We Are With You were provided with access to the Trust’s medical record system in the past under their previous name (Addaction) and this was a reciprocal arrangement. The Trust has requested an updated Data Sharing Agreement and Memorandum of Understanding to allow this access to continue – to date this is still outstanding. The Trust intends to set-up a task and finish group with WAWY to look at resolving these issues, along with how best to remind staff that this access is available.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement regular multidisciplinary meetings with WAWY to discuss patients’ care and treatment pathways.

Verbatim wording from the response

“Additionally, the Trust has worked with WAWY to implement regular multi-disciplinary team (MDT) meetings where care and treatment pathways for patients may be discussed. This has been met with a varied uptake across the county and the Trust is eager to engage with WAWY to embed this consistently. An escalation route has also recently been provided to WAWY via the mental health Matrons and / or operational leads where concerns can be reviewed if a patient is not receiving care or their risks are not being considered.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Partner-agency access to medical records may be delayed or prevented when information-governance, privacy or data-sharing requirements are unmet.

Verbatim wording from the response

“There are of course caveats around record sharing not least of which are the visiting agency’s understanding of the Caldicott Principles, information governance framework responsibilities, data privacy and Data Protection Act requirements. There are a number of formal processes in support of providing access to records to partner agencies and delays may occur at any point if requirements are not met. Medical records should also be viewed with caution as there may be a lack of understanding of the clinical information recorded.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing discharge procedures, including multidisciplinary review and notifications to clinicians and patients, are considered a robust response to disengagement.

Verbatim wording from the response

“The decision to discharge a patient follows a robust process as described in detail in the ICMHT Standard Operating Procedure, and this includes discussion at a MDT meeting which will consider the reasons why the patient has not engaged / attended, their existing needs and alternative ways in which engagement could be achieved; and the referring clinician and the patient’s GP must be informed of the patient’s disengagement to enable the exploration of alternative methods to encourage engagement in partnership with other key stakeholders in the patient’s care and any on-going need to risk management.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 3 · response
Published 18 November 2021

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. 1

    Require We Are With You to report staff training compliance through commissioner workforce reporting and contract review processes.

    Stated by Cornwall Council and Cornwall Partnership NHS Foundation Trust and NHS Cornwall and the Isles of Scilly Integrated Care BoardStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  2. 2

    Support workforce expansion through additional investment to strengthen service capacity and continuity.

    Stated by Cornwall Council and Cornwall Partnership NHS Foundation Trust and NHS Cornwall and the Isles of Scilly Integrated Care BoardStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  3. 3

    Provide WAWY with an escalation route through mental health matrons or operational leads for concerns about care or risk consideration.

    Stated by Cornwall Partnership NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  4. 4

    Continue Community Mental Health transformation work to strengthen collaborative and joint working between the ICMHT and partner organisations.

    Stated by Cornwall Partnership NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 18 November 2021.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require We Are With You to report staff training compliance through commissioner workforce reporting and contract review processes.

Verbatim wording from the response

“As a fundamental element of ongoing improvement to standards of care and support, WAWY are required to routinely report on the compliance and numbers of staff who have completed the following training via a workforce reporting template provided to commissioners, which is governed via standard contract review processes with a clear expectation that all staff will have completed the following modules to improve knowledge and skills:”

Source location

2021-0382-Response-from-Kernow-CCG_Published
Page 4 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Support workforce expansion through additional investment to strengthen service capacity and continuity.

Verbatim wording from the response

“On your second concern, it has been acknowledged that our system is experiencing unprecedented demands amidst the backdrop of the national COVID-19 pandemic. Front line services are experiencing significant workforce challenges with a higher-than-normal vacancy rate. Commissioners (NHS Kernow and Cornwall Council) receive regular updates and receive risk and mitigations plans which include workforce expansion plans many of which have been supported by additional investment to bolster numbers and provide a more robust safety to ensure future continuity. In addition, CMHT’s carry out regular case load risk analysis and reviews and have been working closely with VCSE partners to ensure that additional follow up support is available and maintain a robust waiting list management process.”

Source location

2021-0382-Response-from-Kernow-CCG_Published
Page 3 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide WAWY with an escalation route through mental health matrons or operational leads for concerns about care or risk consideration.

Verbatim wording from the response

“Additionally, the Trust has worked with WAWY to implement regular multi-disciplinary team (MDT) meetings where care and treatment pathways for patients may be discussed. This has been met with a varied uptake across the county and the Trust is eager to engage with WAWY to embed this consistently. An escalation route has also recently been provided to WAWY via the mental health Matrons and / or operational leads where concerns can be reviewed if a patient is not receiving care or their risks are not being considered.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue Community Mental Health transformation work to strengthen collaborative and joint working between the ICMHT and partner organisations.

Verbatim wording from the response

“The continued Community Mental Health transformation work, currently underway in the Trust, will work to address the collaborative and joint working between the ICMHT and other partners, but primarily the issues are culturally related in a complex health system, which will take time to solve through the development and strengthening of relationships with one another. Processes and policy will support this and our commitment to the multi-agency steering group demonstrates our willingness and commitment to work with other agencies.”

Source location

2021-0382-Response-from-Cornwall-Partnership_Published
Page 3 · response
Published 18 November 2021

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026