PFD report

Roger Gary Leadbeater · Prevention of Future Deaths report

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Issued 23 Jan 2026•South Yorkshire (Western)

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
4

Raised in this report

Recipients
2

Named on the report

Responses found
2

Of 2 recipients

Stated actions
19

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised4

  1. Failure to audit use of police handover forms
    Part of recurring concern: Unreliable police handovers of safety-critical information
  2. Failure to update policies supporting handover-form implementation
    Part of recurring concern: Unreliable police handovers of safety-critical information
  3. Failure to appropriately communicate key information in police handovers for people detained under the Mental Health Act
    Part of recurring concern: Unreliable operational liaison between police and mental health services for safety-critical risk managementPart of recurring concern: Unreliable police handovers of safety-critical information
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. Action

    Update, test and release the Form 1157 mobile app with the revised structure and mandatory risk-information fields.

    Stated by Greater Manchester PoliceStated in progressThe respondent said that this action was in progress when they made their response on 29 January 2026.
  2. Action

    Require PRISM Care Plan triage staff to verify Form 1157 completion and attachment before closing relevant Care Plans.

    Stated by Greater Manchester PoliceStated completedThe respondent said that this action was complete when they made their response on 29 January 2026.
  3. Action

    Produce and publish a mental-health missing-persons CPD video covering risk assessment, conveyance responsibilities and structured hospital handovers.

    Stated by Greater Manchester PoliceStated in progressThe respondent said that this action was in progress when they made their response on 29 January 2026.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to audit use of police handover forms

Wider context from the report

“During the inquest evidence was given by both South Yorkshire Police and Greater Manchester Police that hand overs between police forces, and between Greater Manchester Police and the Greater Manchester Mental Health NHS Foundation Trust were inadequate and not clearly recorded. This resulted in the Greater Manchester Mental Health NHS Foundation Trust being unaware of, or unclear about, significant risk factors such as the patient assaulting others, making threats to harm others, using drugs and carrying weapons during her periods of absence. This impacted on their subsequent decision to grant the patient leave, including the granting of leave for the final time, two days before Roger died. The inquest heard that handover forms were being developed by both forces and policy changes were planned to support the new form, but this process had not been completed. The evidence provided to the Court on 7 January 2026 was that, as in August 2023, the content and quality of hand overs still relied on individual officers acting without guidance or documentation. On 22 January 2026 the Court was told both police forces now have a hand over form, but both forces have not updated the relevant policies to support its implementation or audit its use. I am concerned that without a robust handover process in place, key information about those detained under the Mental Health Act and being transported by police will not be appropriately communicated. This is turn may affect risk assessments and decisions around patients being granted leave. ”

Is this part of a recurring concern?

Yes — Unreliable police handovers of safety-critical information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to update policies supporting handover-form implementation

Wider context from the report

“During the inquest evidence was given by both South Yorkshire Police and Greater Manchester Police that hand overs between police forces, and between Greater Manchester Police and the Greater Manchester Mental Health NHS Foundation Trust were inadequate and not clearly recorded. This resulted in the Greater Manchester Mental Health NHS Foundation Trust being unaware of, or unclear about, significant risk factors such as the patient assaulting others, making threats to harm others, using drugs and carrying weapons during her periods of absence. This impacted on their subsequent decision to grant the patient leave, including the granting of leave for the final time, two days before Roger died. The inquest heard that handover forms were being developed by both forces and policy changes were planned to support the new form, but this process had not been completed. The evidence provided to the Court on 7 January 2026 was that, as in August 2023, the content and quality of hand overs still relied on individual officers acting without guidance or documentation. On 22 January 2026 the Court was told both police forces now have a hand over form, but both forces have not updated the relevant policies to support its implementation or audit its use. I am concerned that without a robust handover process in place, key information about those detained under the Mental Health Act and being transported by police will not be appropriately communicated. This is turn may affect risk assessments and decisions around patients being granted leave. ”

Is this part of a recurring concern?

Yes — Unreliable police handovers of safety-critical information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to appropriately communicate key information in police handovers for people detained under the Mental Health Act

Wider context from the report

“During the inquest evidence was given by both South Yorkshire Police and Greater Manchester Police that hand overs between police forces, and between Greater Manchester Police and the Greater Manchester Mental Health NHS Foundation Trust were inadequate and not clearly recorded. This resulted in the Greater Manchester Mental Health NHS Foundation Trust being unaware of, or unclear about, significant risk factors such as the patient assaulting others, making threats to harm others, using drugs and carrying weapons during her periods of absence. This impacted on their subsequent decision to grant the patient leave, including the granting of leave for the final time, two days before Roger died. The inquest heard that handover forms were being developed by both forces and policy changes were planned to support the new form, but this process had not been completed. The evidence provided to the Court on 7 January 2026 was that, as in August 2023, the content and quality of hand overs still relied on individual officers acting without guidance or documentation. On 22 January 2026 the Court was told both police forces now have a hand over form, but both forces have not updated the relevant policies to support its implementation or audit its use. I am concerned that without a robust handover process in place, key information about those detained under the Mental Health Act and being transported by police will not be appropriately communicated. This is turn may affect risk assessments and decisions around patients being granted leave. ”

Is this part of a recurring concern?

Yes — Unreliable operational liaison between police and mental health services for safety-critical risk management; Unreliable police handovers of safety-critical information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to clearly record police handovers

Wider context from the report

“During the inquest evidence was given by both South Yorkshire Police and Greater Manchester Police that hand overs between police forces, and between Greater Manchester Police and the Greater Manchester Mental Health NHS Foundation Trust were inadequate and not clearly recorded. This resulted in the Greater Manchester Mental Health NHS Foundation Trust being unaware of, or unclear about, significant risk factors such as the patient assaulting others, making threats to harm others, using drugs and carrying weapons during her periods of absence. This impacted on their subsequent decision to grant the patient leave, including the granting of leave for the final time, two days before Roger died. The inquest heard that handover forms were being developed by both forces and policy changes were planned to support the new form, but this process had not been completed. The evidence provided to the Court on 7 January 2026 was that, as in August 2023, the content and quality of hand overs still relied on individual officers acting without guidance or documentation. On 22 January 2026 the Court was told both police forces now have a hand over form, but both forces have not updated the relevant policies to support its implementation or audit its use. I am concerned that without a robust handover process in place, key information about those detained under the Mental Health Act and being transported by police will not be appropriately communicated. This is turn may affect risk assessments and decisions around patients being granted leave. ”

Is this part of a recurring concern?

Yes — Unreliable custody handovers; Unreliable police handovers of safety-critical information.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update, test and release the Form 1157 mobile app with the revised structure and mandatory risk-information fields.

Verbatim wording from the response

“To ensure the amended Form 1157 is fully embedded into frontline practice, GMP is also updating the digital version of the form used on officers’ mobile devices. An initial meeting to scope the required changes to the 1157 mobile app took place on 23rd February 2026, during which the technical and operational requirements were agreed. The final sign off for the project is due to take place on 16th March 2026 after which development work will begin. It is estimated that it will take 3 months for the completion of testing and for full release of the app to take place.”

Source location

2026-0041 - Response from Greater Manchester Police
Page 4 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require PRISM Care Plan triage staff to verify Form 1157 completion and attachment before closing relevant Care Plans.

Verbatim wording from the response

“In addition, completion of the 1157 has now been incorporated into the new PRISM app used by District Safeguarding Teams (MASH). Officers and staff triaging Care Plans must confirm that the Form 1157 has been completed and attached before a Care Plan can be closed. This creates a clear check-and-balance within the system and prevents closure where the correct safeguarding paperwork has not been provided.”

Source location

2026-0041 - Response from Greater Manchester Police
Page 5 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Produce and publish a mental-health missing-persons CPD video covering risk assessment, conveyance responsibilities and structured hospital handovers.

Verbatim wording from the response

“This learning will also be integrated into the Sergeants’, Inspectors’ and Superintendents’ Skills Courses delivered to all newly promoted officers. In addition, the Vulnerability CORE within the Public Protection Division is producing a short CPD training video focused on mental health considerations in Missing Person cases. The video will outline expectations around risk assessment, conveyance responsibilities, and the structured handover of pertinent risk information to receiving hospitals, including the completion of Form 1157.”

Source location

2026-0041 - Response from Greater Manchester Police
Page 5 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Run a monthly comparison of hospital-originating missing-person episodes against Form 1157 submissions to identify missing documentation.

Verbatim wording from the response

“The Missing Person Safeguarding Unit within the Public Protection Division will run a monthly report identifying all Missing Person episodes originating from hospitals. This will be shared with the Prevention Hub to compare against their 1157 submissions via the updated app, ensuring that the required documentation has been completed for every relevant incident.”

Source location

2026-0041 - Response from Greater Manchester Police
Page 5 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend Form 1157 and the supporting policy to mandate structured recording and handover of risk information across specified mental-health conveyances.

Verbatim wording from the response

“To address the issues that presented in Mr Leadbeater’s case, GMP has amended Form 1157 and moreover extended the circumstances in which the form is mandated for completion. The form must now be completed whenever officers take or convey (or assist in conveying) a person to hospital under any of the following circumstances:”

Source location

2026-0041 - Response from Greater Manchester Police
Page 2 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Integrate case learning on risk identification, documentation and information sharing into Missing Person CPD and promoted-officer skills courses.

Verbatim wording from the response

“GMP is embedding the learning arising from this case into its wider professional development framework. The circumstances and lessons identified will be incorporated into Missing Person Continual Professional Development (CPD), ensuring that all officers receive consistent guidance on risk identification, documentation and effective information sharing.”

Source location

2026-0041 - Response from Greater Manchester Police
Page 5 · response
Published 29 January 2026

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.13

  1. 1

    Feature the amended Form 1157 process in the April 2026 Organisational Learning Hub newsletter.

    Stated by Greater Manchester PoliceStated plannedThe respondent said that this action was planned when they made their response on 29 January 2026.
  2. 2

    Deliver a force-wide awareness campaign explaining the amended Form 1157 process through intranet, briefings, mobile messaging and Chief Constable’s Orders.

    Stated by Greater Manchester PoliceStated completedThe respondent said that this action was complete when they made their response on 29 January 2026.
  3. 3

    Embed a mandatory Compact task and direct link to the handover form.

    Stated by South Yorkshire PoliceStated completedThe respondent said that this action was complete when they made their response on 29 January 2026.
  4. 4

    Present the revised handover process at a forthcoming national MFH quarterly meeting to support wider learning.

    Stated by South Yorkshire PoliceStated plannedThe respondent said that this action was planned when they made their response on 29 January 2026.
  5. 5

    Review the revised process through the MFH governance meeting and agree necessary improvements.

    Stated by South Yorkshire PoliceStated completedThe respondent said that this action was complete when they made their response on 29 January 2026.
  6. 6

    Create and publish a dedicated form for recording missing-person handovers.

    Stated by South Yorkshire PoliceStated completedThe respondent said that this action was complete when they made their response on 29 January 2026.
  7. 7

    Brief governance-level supervisors on the revised handover arrangements and compliance responsibilities.

    Stated by South Yorkshire PoliceStated completedThe respondent said that this action was complete when they made their response on 29 January 2026.
  8. 8

    Review Compact tasks for each case and escalate missing handover forms through the established process.

    Stated by South Yorkshire PoliceStated plannedThe respondent said that this action was planned when they made their response on 29 January 2026.
  9. 9

    Brief tactical MFH officers on the revised handover process and operational requirements.

    Stated by South Yorkshire PoliceStated completedThe respondent said that this action was complete when they made their response on 29 January 2026.
  10. 10

    Gather ongoing operational feedback to identify misunderstandings, procedural friction and refinement opportunities.

    Stated by South Yorkshire PoliceStated in progressThe respondent said that this action was in progress when they made their response on 29 January 2026.
  11. 11

    Require Inspectors and Sergeants to check handover-form completion during routine case reviews.

    Stated by South Yorkshire PoliceStated plannedThe respondent said that this action was planned when they made their response on 29 January 2026.
  12. 12

    Audit the quality and completeness of handover-form documentation.

    Stated by South Yorkshire PoliceStated plannedThe respondent said that this action was planned when they made their response on 29 January 2026.
  13. 13

    Circulate force-wide communications explaining the revised handover process and requirements.

    Stated by South Yorkshire PoliceStated completedThe respondent said that this action was complete when they made their response on 29 January 2026.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    Hospitals should ordinarily arrange transport for patients detained under Sections 2 or 18, with police involvement only by exception.

    Stated by Greater Manchester PoliceRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Feature the amended Form 1157 process in the April 2026 Organisational Learning Hub newsletter.

Verbatim wording from the response

“To refresh the awareness campaign that took place in January 2026 the amended Form 1157 process will be featured on the April 2026 newsletter published by GMP’s Organisational Learning Hub. The newsletter highlights the top three learning points for the month and is received by every police officer and staff member in GMP.”

Source location

2026-0041 - Response from Greater Manchester Police
Page 4 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver a force-wide awareness campaign explaining the amended Form 1157 process through intranet, briefings, mobile messaging and Chief Constable’s Orders.

Verbatim wording from the response

“The immediate changes implemented by GMP required a series of measures to be taken to bring the changes to the attention of officers who would be likely to be involved in the conveyance of individuals with mental health needs. The following steps were taken to ensure awareness across the force:”

Source location

2026-0041 - Response from Greater Manchester Police
Page 3 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Embed a mandatory Compact task and direct link to the handover form.

Verbatim wording from the response

“Several substantive measures have now been introduced:”

Source location

2026-0041- Response from South Yorkshire Police
Page 1 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Present the revised handover process at a forthcoming national MFH quarterly meeting to support wider learning.

Verbatim wording from the response

“National Learning”

Source location

2026-0041- Response from South Yorkshire Police
Page 2 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the revised process through the MFH governance meeting and agree necessary improvements.

Verbatim wording from the response

“To ensure the revised process becomes fully embedded and consistently applied, the following assurance mechanisms have been established:”

Source location

2026-0041- Response from South Yorkshire Police
Page 2 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Create and publish a dedicated form for recording missing-person handovers.

Verbatim wording from the response

“Several substantive measures have now been introduced:”

Source location

2026-0041- Response from South Yorkshire Police
Page 1 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Brief governance-level supervisors on the revised handover arrangements and compliance responsibilities.

Verbatim wording from the response

“Several substantive measures have now been introduced:”

Source location

2026-0041- Response from South Yorkshire Police
Page 1 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review Compact tasks for each case and escalate missing handover forms through the established process.

Verbatim wording from the response

“To ensure the revised process becomes fully embedded and consistently applied, the following assurance mechanisms have been established:”

Source location

2026-0041- Response from South Yorkshire Police
Page 2 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Brief tactical MFH officers on the revised handover process and operational requirements.

Verbatim wording from the response

“Several substantive measures have now been introduced:”

Source location

2026-0041- Response from South Yorkshire Police
Page 1 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Gather ongoing operational feedback to identify misunderstandings, procedural friction and refinement opportunities.

Verbatim wording from the response

“To ensure the revised process becomes fully embedded and consistently applied, the following assurance mechanisms have been established:”

Source location

2026-0041- Response from South Yorkshire Police
Page 2 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require Inspectors and Sergeants to check handover-form completion during routine case reviews.

Verbatim wording from the response

“To ensure the revised process becomes fully embedded and consistently applied, the following assurance mechanisms have been established:”

Source location

2026-0041- Response from South Yorkshire Police
Page 2 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit the quality and completeness of handover-form documentation.

Verbatim wording from the response

“To ensure the revised process becomes fully embedded and consistently applied, the following assurance mechanisms have been established:”

Source location

2026-0041- Response from South Yorkshire Police
Page 2 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Circulate force-wide communications explaining the revised handover process and requirements.

Verbatim wording from the response

“Several substantive measures have now been introduced:”

Source location

2026-0041- Response from South Yorkshire Police
Page 1 · response
Published 29 January 2026

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Hospitals should ordinarily arrange transport for patients detained under Sections 2 or 18, with police involvement only by exception.

Verbatim wording from the response

“To address the issues that presented in Mr Leadbeater’s case, GMP has amended Form 1157 and moreover extended the circumstances in which the form is mandated for completion. The form must now be completed whenever officers take or convey (or assist in conveying) a person to hospital under any of the following circumstances:”

Source location

2026-0041 - Response from Greater Manchester Police
Page 2 · response
Published 29 January 2026

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026