PFD report

Philip Laurence Justin MALONE · Prevention of Future Deaths report

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Issued 23 Nov 2023•Birmingham and Solihull

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
2

Raised in this report

Recipients
3

Named on the report

Responses found
3

Of 3 recipients

Stated actions
16

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised2

  1. Unsafe exceptional process for creating psychiatric bed capacity through discharge of current patients
    Part of recurring concern: Insufficient psychiatric inpatient bed capacityPart of recurring concern: Unreliable hospital bed management and allocation processesPart of recurring concern: Unsafe management of required admissions when no bed is availablePart of recurring concern: Unsafe pressure on hospital admission and discharge decisions from bed capacity constraints
  2. Inadequate psychiatric bed capacity in Birmingham and Solihull
    Part of recurring concern: Insufficient psychiatric inpatient bed capacity
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.10

  1. Action

    Expand funding for community mental health services nationwide to help manage pressure on inpatient beds.

    Stated by Department of Health and Social CareStated in progressThe respondent said that this action was in progress when they made their response on 29 November 2023.
  2. Action

    Continue working with the Mental Health Provider Collaborative to commission more local independent-sector mental health provision.

    Stated by Birmingham and Solihull Integrated Care SystemStated in progressThe respondent said that this action was in progress when they made their response on 29 November 2023.
  3. Action

    Commission 20 additional mental health inpatient beds in the independent sector.

    Stated by Birmingham and Solihull Integrated Care SystemStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.3

  1. Position

    NHS capital constraints may prevent delivery of the proposed additional mental health inpatient bed capacity.

    Stated by Birmingham and Solihull Integrated Care SystemUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unsafe exceptional process for creating psychiatric bed capacity through discharge of current patients

Wider context from the report

“1. Despite recognising Mr Malone needed to be admitted to a psychiatric hospital in June 2023 but there was no bed capacity, BSMHFT’ RCA report identified no remedial action. 2. The Patient Safety Manager ████████ gave evidence that the lack of psychiatric bed capacity remains an ongoing problem and has not been resolved, and there is a genuine risk of the same problem with another patient in the future. 3. ████████ added there was an exceptional process, which required a considered decision at a high level, to make a bed available through identifying someone currently occupying a bed space to be discharged. In my view, this process is unsatisfactory as it creates a different set of risks around the patient being discharged, and amplifies the chronic shortage of beds. 4. There was reference to two preceding Regulation 28 Reports to Prevent Future Deaths (both available publicly on the judiciary website) that focussed on the chronic lack of mental health resources in Birmingham and Solihull. In relation to the specific issue of a lack of psychiatric bed capacity, in the case of Peter Fleming (no bed was available in August 2022) BSMHFT’s response (September 2023) referred to their response in the earlier case of Leroy Hamilton (no bed was available in December 2021). This response (April 2023) stated more resources had been obtained and a collaborative plan had been implemented with NHS Birmingham and Solihull Integrated Care Board. The issue of adequately funding psychiatric beds is a local and national issue. Locally, BSMHFT require their commissioners to provide the necessary funding. My principal concern is that the above dates indicate available psychiatric bed capacity in Birmingham and Solihull remains inadequate. Whilst some action may have been taken it is insufficient to resolve the problem. It follows there is a genuine risk of future deaths directly connected to a shortage of psychiatric bed spaces in Birmingham and Solihull unless further action is taken. ”

Is this part of a recurring concern?

Yes — Insufficient psychiatric inpatient bed capacity; Unreliable hospital bed management and allocation processes; Unsafe management of required admissions when no bed is available; Unsafe pressure on hospital admission and discharge decisions from bed capacity constraints.

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Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Inadequate psychiatric bed capacity in Birmingham and Solihull

Wider context from the report

“1. Despite recognising Mr Malone needed to be admitted to a psychiatric hospital in June 2023 but there was no bed capacity, BSMHFT’ RCA report identified no remedial action. 2. The Patient Safety Manager ████████ gave evidence that the lack of psychiatric bed capacity remains an ongoing problem and has not been resolved, and there is a genuine risk of the same problem with another patient in the future. 3. ████████ added there was an exceptional process, which required a considered decision at a high level, to make a bed available through identifying someone currently occupying a bed space to be discharged. In my view, this process is unsatisfactory as it creates a different set of risks around the patient being discharged, and amplifies the chronic shortage of beds. 4. There was reference to two preceding Regulation 28 Reports to Prevent Future Deaths (both available publicly on the judiciary website) that focussed on the chronic lack of mental health resources in Birmingham and Solihull. In relation to the specific issue of a lack of psychiatric bed capacity, in the case of Peter Fleming (no bed was available in August 2022) BSMHFT’s response (September 2023) referred to their response in the earlier case of Leroy Hamilton (no bed was available in December 2021). This response (April 2023) stated more resources had been obtained and a collaborative plan had been implemented with NHS Birmingham and Solihull Integrated Care Board. The issue of adequately funding psychiatric beds is a local and national issue. Locally, BSMHFT require their commissioners to provide the necessary funding. My principal concern is that the above dates indicate available psychiatric bed capacity in Birmingham and Solihull remains inadequate. Whilst some action may have been taken it is insufficient to resolve the problem. It follows there is a genuine risk of future deaths directly connected to a shortage of psychiatric bed spaces in Birmingham and Solihull unless further action is taken. ”

Is this part of a recurring concern?

Yes — Insufficient psychiatric inpatient bed capacity.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Expand funding for community mental health services nationwide to help manage pressure on inpatient beds.

Verbatim wording from the response

“At a national level, through the NHS Long Term Plan we have provided record levels of investment to expand and transform NHS mental health services and increase the workforce. The long-term aim set out within the Plan is to improve community support for those with serious mental illness to avoid the need for an inpatient admission where possible. We are set to reach nearly £1 billion additional funding invested by 2023/24 (compared to 2018/19) to transform community mental health services. However, we recognise that community-based care will not always be appropriate for those with more complex needs. Major expansion in funding for community mental health services commenced in all areas in 2021/22, which has been key to managing pressures on inpatient beds.”

Source location

Response from Department of Health and Social Care
Page 2 · response
Published 29 November 2023

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue working with the Mental Health Provider Collaborative to commission more local independent-sector mental health provision.

Verbatim wording from the response

“Alongside the improvements BSMHFT set out in their response to you, in relation to managing demand and admission and improving overall patient flow, we are working collaboratively with BSMHFT to increase the mental health inpatient bed capacity. In March 2023, to increase capacity, an additional 20 mental health beds were commissioned in the independent sector within the Birmingham and Solihull geographic area. As per the response by BSMHFT, we continue to work with the Birmingham and Solihull Mental Health Provider Collaborative, with BSMHFT as the lead provider, to commission more local independent sector provision.”

Source location

Response from Birmingham and Solihull Integrated Care Board
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Commission 20 additional mental health inpatient beds in the independent sector.

Verbatim wording from the response

“Alongside the improvements BSMHFT set out in their response to you, in relation to managing demand and admission and improving overall patient flow, we are working collaboratively with BSMHFT to increase the mental health inpatient bed capacity. In March 2023, to increase capacity, an additional 20 mental health beds were commissioned in the independent sector within the Birmingham and Solihull geographic area. As per the response by BSMHFT, we continue to work with the Birmingham and Solihull Mental Health Provider Collaborative, with BSMHFT as the lead provider, to commission more local independent sector provision.”

Source location

Response from Birmingham and Solihull Integrated Care Board
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with BSMHFT to address Investment Committee actions so the additional inpatient bed-capacity business case can progress to full support.

Verbatim wording from the response

“Firstly, may I apologise for the delay in our response; we have now been able to review a business case prepared by BSMHFT to increase their bed capacity with a proposed new build at the Highcroft site at the Birmingham and Solihull ICS System Investment Committee.”

Source location

Response from Birmingham and Solihull Integrated Care Board
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate a clinical oversight group with acute wards to support appropriate discharges and escalate delays caused by non-clinical issues.

Verbatim wording from the response

“A clinical oversight group (COG) now meets regularly with all acute wards to support clinically appropriate discharges and enable escalation of discharge delays that occur as a result of non-clinical issues (appendix 2).”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 2 · response
Published 29 November 2023

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Lead a business case to secure funding for new Highcroft acute capacity, with submissions scheduled for early spring 2024.

Verbatim wording from the response

“Additional workstreams Highcroft redevelopment project: The Trust is currently leading on a business case to secure funding to build new acute hospital capacity on the Highcroft hospital site in North Birmingham. The long term plan is to replace all of the ageing bed stock on the site. The medium term plan is to realise two new additional wards. Based on our acute bed case for need, these are currently proposed to be an 18-bedded acute ward and a 12-bedded acute intensive care ward (PICU). Business case submissions are scheduled to be submitted in early Spring 2024. However, even if the case is approved, this is only the first step and it would be at least a few years before it is likely to be completed.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 3 · response
Published 29 November 2023

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Participate with the ICB in a steering group examining additional contracted beds closer to Birmingham as an interim measure.

Verbatim wording from the response

“Strategic bed procurement steering group: This group is led by ICB with BSMHFT and FTB input. It is looking at how additional contracted beds can be contracted closer to Birmingham as an interim measure while the Highcroft programme is in development.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 3 · response
Published 29 November 2023

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and lead a locality model linking local hospital beds with home treatment teams, community teams and local communities to prioritise admissions by clinical risk and need.

Verbatim wording from the response

“3. Increasing bed base capacity locally. The programme concluded in the summer of 2023 with the recommendation that two core workstreams are developed and delivered to improve bed capacity, namely:”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with local authorities to improve inpatient social-care support and enable faster, safer discharges.

Verbatim wording from the response

“The Trust is working with our local authorities to improve the social care support to patients on our inpatient wards with an aim to provide speedier and safer discharges and thus create more capacity within our bed stock (See appendix 1)”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Commission and complete a 12-month consultancy project addressing local mental health bed shortages and out-of-area placements.

Verbatim wording from the response

“Birmingham and Solihull NHS Foundation Trust commissioned the services of Grant Thornton Consultancy to work with us on a specific 12-month project to address the issue of local bed shortages”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

NHS capital constraints may prevent delivery of the proposed additional mental health inpatient bed capacity.

Verbatim wording from the response

“The business case for additional mental health inpatient bed capacity has been supported in principle by the Investment Committee and we are working alongside BSMHFT to ensure that the case addresses actions raised by the Committee to allow it to progress to full support. We are, however, concerned as to whether the system will be able to raise the necessary capital to facilitate delivery because of the constraints placed upon NHS capital availability.”

Source location

Response from Birmingham and Solihull Integrated Care Board
Page 1 · response
Published 29 November 2023

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Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Addressing mental health bed availability relies substantially on system partners, so the Trust cannot resolve the issue alone.

Verbatim wording from the response

“I would like to take this opportunity to explain that whilst many steps are being taken to address the matter of bed availability, the solution is very much reliant on our system partners as well. We are continuing to work closely with them. As you state within your PFD Report; this is a national problem. The Trust is therefore taking all available steps, within its power, in order to minimise and reduce the risks associated with this issue. I understand that in making the decision around the PFD at and request you expressed that you took into account that multiple PFD reports have already been issued, but in your view the volume of reports and repetition of issuing further reports is tangible and the fact that another report is being issued may contribute.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 1 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The Trust can develop capacity and pathways only within the resources, scope and abilities available to it.

Verbatim wording from the response

“I would like to express that the issuing of PFDs has not directly influenced the ongoing work the Trust has been undertaking for some time on this matter and we remain committed to do all we can to develop capacity and pathways that enable us to meet the needs of our population within the resources we have available to us.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 1 · response
Published 29 November 2023

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. 1

    Provide national investment to expand and transform NHS mental health services and increase the mental health workforce.

    Stated by Department of Health and Social CareStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.
  2. 2

    Operate a weekly out-of-area steering group, supported by a project management office and dedicated accountable workstreams, to monitor trajectories and deliver action plans.

    Stated by Birmingham and Solihull Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.
  3. 3

    Maintain governance processes for escalating and deciding risks across urgent and acute pathways, including acute admissions, and provide assurance to the ICB.

    Stated by Birmingham and Solihull Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.
  4. 4

    Agree and implement processes for routing routine out-of-hours acute admissions through home treatment teams while retaining urgent admissions with on-call and urgent-care services.

    Stated by Birmingham and Solihull Mental Health NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 29 November 2023.
  5. 5

    Operate home-treatment gatekeeping as a routine part of acute-admission decisions during core hours.

    Stated by Birmingham and Solihull Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.
  6. 6

    Use the five-point plan framework to provide clinical scrutiny of proposed admissions.

    Stated by Birmingham and Solihull Mental Health NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 29 November 2023.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    Acute admission gatekeeping by home treatment teams is not currently operationally possible overnight or at weekends.

    Stated by Birmingham and Solihull Mental Health NHS Foundation TrustUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide national investment to expand and transform NHS mental health services and increase the mental health workforce.

Verbatim wording from the response

“At a national level, through the NHS Long Term Plan we have provided record levels of investment to expand and transform NHS mental health services and increase the workforce. The long-term aim set out within the Plan is to improve community support for those with serious mental illness to avoid the need for an inpatient admission where possible. We are set to reach nearly £1 billion additional funding invested by 2023/24 (compared to 2018/19) to transform community mental health services. However, we recognise that community-based care will not always be appropriate for those with more complex needs. Major expansion in funding for community mental health services commenced in all areas in 2021/22, which has been key to managing pressures on inpatient beds.”

Source location

Response from Department of Health and Social Care
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate a weekly out-of-area steering group, supported by a project management office and dedicated accountable workstreams, to monitor trajectories and deliver action plans.

Verbatim wording from the response

“Governance and assurance There is a weekly out of area steering group: This system wide group meets weekly to monitor progress against agreed trajectories and ensure that action plans are delivered on. This group is supported by dedicated project management office support. Dedicated workstreams accountable to the out of area steering group: The workstreams have dedicated leads, meeting and support. They report weekly into the steering group.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain governance processes for escalating and deciding risks across urgent and acute pathways, including acute admissions, and provide assurance to the ICB.

Verbatim wording from the response

“Assurance to the ICB in regard to clinical and operational safety oversight: The Trust have provided assurance to the medical director at the ICB that governance processes are in place to support escalation and decision making around risk management of patients across the urgent and acute pathways (including acute care admissions). A copy of the process is available in appendix 3.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 3 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Agree and implement processes for routing routine out-of-hours acute admissions through home treatment teams while retaining urgent admissions with on-call and urgent-care services.

Verbatim wording from the response

“2. Gatekeeping National mental health policy has for many years advocated home treatment teams leading on the gatekeeping function of acute mental health admissions. This process had been less rigidly adhered to in recent years for a variety of reasons. In response to the recommendations from the Grant Thornton project work, alongside the locality working we have developed processes to improve gatekeeping of acute admissions. Within core hours this is now a routine part of clinical decision making for admission. Overnight and at weekends it is not currently operationally possible, however processes have been developed and are currently being agreed to support how routine acute admissions will come through home treatment teams and urgent admissions out of hours will remain with on-call and urgent care services for the time being.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate home-treatment gatekeeping as a routine part of acute-admission decisions during core hours.

Verbatim wording from the response

“2. Gatekeeping National mental health policy has for many years advocated home treatment teams leading on the gatekeeping function of acute mental health admissions. This process had been less rigidly adhered to in recent years for a variety of reasons. In response to the recommendations from the Grant Thornton project work, alongside the locality working we have developed processes to improve gatekeeping of acute admissions. Within core hours this is now a routine part of clinical decision making for admission. Overnight and at weekends it is not currently operationally possible, however processes have been developed and are currently being agreed to support how routine acute admissions will come through home treatment teams and urgent admissions out of hours will remain with on-call and urgent care services for the time being.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use the five-point plan framework to provide clinical scrutiny of proposed admissions.

Verbatim wording from the response

“Additional processes are also in place however, such as the 5-point plan framework which requires a level of clinical scrutiny when ensuring that admissions are appropriate and clinically necessary.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 2 · response
Published 29 November 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Acute admission gatekeeping by home treatment teams is not currently operationally possible overnight or at weekends.

Verbatim wording from the response

“2. Gatekeeping National mental health policy has for many years advocated home treatment teams leading on the gatekeeping function of acute mental health admissions. This process had been less rigidly adhered to in recent years for a variety of reasons. In response to the recommendations from the Grant Thornton project work, alongside the locality working we have developed processes to improve gatekeeping of acute admissions. Within core hours this is now a routine part of clinical decision making for admission. Overnight and at weekends it is not currently operationally possible, however processes have been developed and are currently being agreed to support how routine acute admissions will come through home treatment teams and urgent admissions out of hours will remain with on-call and urgent care services for the time being.”

Source location

Response from Birmingham and Solihull Mental Health NHS Foundation Trust
Page 2 · response
Published 29 November 2023

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026