PFD report

Shaun Mansell · Prevention of Future Deaths report

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Issued 1 Nov 2021•Stoke-on-Trent and North Staffordshire

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
1

Raised in this report

Recipients
2

Named on the report

Responses found
2

Of 2 recipients

Stated actions
17

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised1

  1. Excessive delays in handing over patients at hospital
    Part of recurring concern: Delays in ambulance-to-hospital patient handover
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. Action

    Support systems to improve hospital flow by reducing length of stay and enabling timely discharge.

    Stated by NHS EnglandStated in progressThe respondent said that this action was in progress when they made their response on 18 November 2021.
  2. Action

    Reiterate communications to systems on eliminating ambulance handover delays and share measures addressing those delays.

    Stated by NHS EnglandStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  3. Action

    Make additional winter funding available to support investment in Hospital Ambulance Liaison Officer staff.

    Stated by NHS EnglandStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.3

  1. Position

    Resolving ambulance delays requires action by ambulance, primary care, mental health, community and social care providers, not this Trust alone.

    Stated by University Hospitals of North Midlands NHS TrustRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Excessive delays in handing over patients at hospital

Wider context from the report

“(1) There were excessive delays in handing over patients at hospital. The West Midlands Ambulance Service issued a recent report found that there were excessive handover of patients at the Royal Stoke University Hospital, with some holding for over 4 hours. This impacted on the ability of the West Midlands Ambulance Service getting to patients. Oral evidence was given to the effect that this was a national issue, and not limited to the acute trusts within the West Midlands. ”

Is this part of a recurring concern?

Yes — Delays in ambulance-to-hospital patient handover.

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Support systems to improve hospital flow by reducing length of stay and enabling timely discharge.

Verbatim wording from the response

“Handover delays can be linked to patient flow issues, and NHS England and NHS Improvement are also supporting systems to improve hospital flow through reducing length of stay and supporting timely discharge.”

Source location

2021-0383-Response-from-NHS-England-and-NHS-Improvement_Published
Page 1 · response
Published 18 November 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reiterate communications to systems on eliminating ambulance handover delays and share measures addressing those delays.

Verbatim wording from the response

“On 13 December, as part of “Preparing the NHS for the potential impact of the Omicron variant and other winter pressures”, NHS England and NHS Improvement wrote to systems to reiterate earlier communication regarding the need to eliminate ambulance handover delays to ensure vehicles and paramedic crews are available to respond to urgent 999 calls. A range of measures, which have demonstrated benefits in addressing handover delays, were previously shared with all systems. I can also confirm that additional funding was made available for winter 2021/22 to support investment in Hospital Ambulance Liaison Officer staff to support handover of care.”

Source location

2021-0383-Response-from-NHS-England-and-NHS-Improvement_Published
Page 2 · response
Published 18 November 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Make additional winter funding available to support investment in Hospital Ambulance Liaison Officer staff.

Verbatim wording from the response

“On 13 December, as part of “Preparing the NHS for the potential impact of the Omicron variant and other winter pressures”, NHS England and NHS Improvement wrote to systems to reiterate earlier communication regarding the need to eliminate ambulance handover delays to ensure vehicles and paramedic crews are available to respond to urgent 999 calls. A range of measures, which have demonstrated benefits in addressing handover delays, were previously shared with all systems. I can also confirm that additional funding was made available for winter 2021/22 to support investment in Hospital Ambulance Liaison Officer staff to support handover of care.”

Source location

2021-0383-Response-from-NHS-England-and-NHS-Improvement_Published
Page 2 · response
Published 18 November 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with ambulance services to eliminate hospital handover delays.

Verbatim wording from the response

“The NHS Long Term Plan made a commitment to work with ambulance services to eliminate hospital handover delays. Ambulance services continue to, where appropriate and safe to do so, use alternative approaches to taking patients to Emergency Departments (EDs) and therefore reduce front door congestion, including increasing use of ‘See and Treat’, and conveying patients to non-ED settings such as urgent treatment centres.”

Source location

2021-0383-Response-from-NHS-England-and-NHS-Improvement_Published
Page 1 · response
Published 18 November 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Set a national policy requiring hospital handovers to take no more than 15 minutes.

Verbatim wording from the response

“I can confirm that national policy has set out that handovers should take no more than 15 minutes, ensuring patients receive necessary emergency care and allowing ambulances to get back on the road responding to patients in the community. We recognise however that hospital handover delays are a significant challenge for ambulance services and acute trusts both regionally and nationally and tackling this is a high priority for NHS England and NHS Improvement.”

Source location

2021-0383-Response-from-NHS-England-and-NHS-Improvement_Published
Page 1 · response
Published 18 November 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with social care to increase domiciliary care access and placements for patients who do not need hospital admission.

Verbatim wording from the response

“8. We are working closely with social care to increase access to the domiciliary care market and placements for those patients that do not need to come into hospital. The NHS has also given Social Care over £4 million of funding to increase social care provision although we are yet to see the benefits of this.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct length-of-stay reviews for long-stay patients to support discharge when clinically optimised.

Verbatim wording from the response

“5. UHNM undertakes ‘Length of Stay’ reviews for all long stay patients to ensure that they are discharged home as soon as optimized, whilst also recognising that this requires the support of our out of hospital providers of care as outlined above.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with NHS and social care colleagues to reduce hospital patients who no longer need inpatient beds and improve emergency department flow.

Verbatim wording from the response

“11. Over the last few months, we have seen a significant increase in the number of patients in our hospital beds that do not need to be there. We are therefore working hard with NHS and Social Care colleagues to reduce this number of patients which will in turn allow better flow of patients out of ED, reduce ED congestions and thus speed up the turnaround of ambulances.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 3 · response
Published 18 November 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement and follow a standard operating procedure for safely managing ambulance arrivals when crews and patients must be held.

Verbatim wording from the response

“In addition to those points above and to ensure a safe and consistent approach in managing ambulance arrivals when there is a necessity to hold WMAS crew and patients on ambulances (due to capacity issues in the ED) a Standard Operating Procedure (SOP) was developed in February 2021; the staff in the ED follow this process on a daily basis.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 3 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Resolving ambulance delays requires action by ambulance, primary care, mental health, community and social care providers, not this Trust alone.

Verbatim wording from the response

“It is the responsibility of the Local Authority Social Care system and our system Community providers to deliver such ‘out of hospital’ services however, because of their own staffing and capacity constraints they are not able to take new patients. Therefore, both patients and the incumbent risks remain with the acute provider. The consequence of this lack of flow through the hospital generally which then impacts on Emergency Departments (ED) throughout the country; they become congested and ambulances have to wait to off load new patients.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 1 · response
Published 18 November 2021

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Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Ambulance delays are multifactorial and system-wide, so attributing the concern specifically to this Trust is not justified.

Verbatim wording from the response

“I understand that on the night in question, ambulances were delayed at UHNM as they were at most hospitals up and down the country, which is something that all of us in the wider economy work very hard to avoid. However, I cannot understand why UHNM would be singled out in this way, in relation to this incident, when the reason for ambulance delays at hospitals are multifactorial and rely on many system partners and organisations, including the ambulance service, to resolve. For example, delays can occur for the following reasons to name but a few:”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 1 · response
Published 18 November 2021

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Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Without coordinated action by other health and care organisations, this Trust alone cannot reduce ambulance delays sufficiently.

Verbatim wording from the response

“As an organisation, we absolutely recognise the challenges that ‘ambulance holds’ have on both the ambulance service and our patients out in the community and we are committed to improving the current performance. However, we hope you can see from the above that an equal number of actions are required by other health and care organisations and without which, UHNM alone will not be able to make the difference required to reduce ambulance delays.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 3 · response
Published 18 November 2021

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Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.8

  1. 1

    Work with the ambulance service to enable Community Rapid Intervention Service access to its information system for direct review and removal of suitable waiting patients.

    Stated by University Hospitals of North Midlands NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 18 November 2021.
  2. 2

    Work with commissioning and urgent care partners to enhance Urgent Care Centre pathways and divert patients from the emergency department.

    Stated by University Hospitals of North Midlands NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 18 November 2021.
  3. 3

    Use GP Connect to enable direct communication between primary care and hospital teams and reduce avoidable emergency department referrals.

    Stated by University Hospitals of North Midlands NHS TrustStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  4. 4

    Position Community Rapid Intervention Service staff inside the emergency department to redirect inappropriate ambulance conveyances and attendances.

    Stated by University Hospitals of North Midlands NHS TrustStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  5. 5

    Provide 111 kiosks at both emergency departments to direct patients toward alternative care pathways.

    Stated by University Hospitals of North Midlands NHS TrustStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  6. 6

    Maintain separate hot and cold ambulance arrival areas to segregate COVID and non-COVID arrivals.

    Stated by University Hospitals of North Midlands NHS TrustStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  7. 7

    Position a nurse navigator at the emergency department front door to redirect suitable ambulatory non-acute patients.

    Stated by University Hospitals of North Midlands NHS TrustStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.
  8. 8

    Provide ambulance service access to same-day acute pathways as an alternative to emergency department conveyance.

    Stated by University Hospitals of North Midlands NHS TrustStated completedThe respondent said that this action was complete when they made their response on 18 November 2021.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with the ambulance service to enable Community Rapid Intervention Service access to its information system for direct review and removal of suitable waiting patients.

Verbatim wording from the response

“10. The CRIS is working with WMAS on access to the Ambulance Service Information System so that they can review the patients waiting and remove these directly from their list, ultimately reducing the number of ambulances having to attend UHNM.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 3 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with commissioning and urgent care partners to enhance Urgent Care Centre pathways and divert patients from the emergency department.

Verbatim wording from the response

“4. We are working with our partners in the CCG and the Vocare Urgent Care Centre (UCC) to enhance Urgent Care Centre pathways; this is to reduce the demand through the ED by taking more patients through the UCC.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use GP Connect to enable direct communication between primary care and hospital teams and reduce avoidable emergency department referrals.

Verbatim wording from the response

“Having said that, UHNM takes its share of responsibility very seriously and there are actions that we have taken both as an organisation and with system providers to make a difference. I have outlined below what the Trust has done in an attempt to reduce the number of ambulances waiting.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Position Community Rapid Intervention Service staff inside the emergency department to redirect inappropriate ambulance conveyances and attendances.

Verbatim wording from the response

“9. As our Community Rapid Intervention Service (CRIS) is not always appropriately accessed and utilised we now position members of the CRIS team inside our ED to turn around inappropriate conveyances and attendances to the ED.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide 111 kiosks at both emergency departments to direct patients toward alternative care pathways.

Verbatim wording from the response

“Having said that, UHNM takes its share of responsibility very seriously and there are actions that we have taken both as an organisation and with system providers to make a difference. I have outlined below what the Trust has done in an attempt to reduce the number of ambulances waiting.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain separate hot and cold ambulance arrival areas to segregate COVID and non-COVID arrivals.

Verbatim wording from the response

“7. We have separate hot and cold ambulance arrival areas to segregate COVID and non COVID ambulance arrivals which will continue over winter.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Position a nurse navigator at the emergency department front door to redirect suitable ambulatory non-acute patients.

Verbatim wording from the response

“Having said that, UHNM takes its share of responsibility very seriously and there are actions that we have taken both as an organisation and with system providers to make a difference. I have outlined below what the Trust has done in an attempt to reduce the number of ambulances waiting.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide ambulance service access to same-day acute pathways as an alternative to emergency department conveyance.

Verbatim wording from the response

“6. West Midlands Ambulance Service (WMAS) now have access to our Same Day Acute Pathways and can use these instead of bringing patients through ED.”

Source location

2021-0383-Response-from-Royal-Stoke-University-Hospital_Published
Page 2 · response
Published 18 November 2021

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026