PFD report

Ernest Higgs · Prevention of Future Deaths report

Pin Get email alerts Request correction

Issued 27 Apr 2016•Surrey

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
3

Raised in this report

Recipients
5

Named on the report

Responses found
3

Of 5 recipients

Stated actions
12

Described in responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised3

  1. Failure to ensure telephone clinical advice is accurately recorded and communicated in writing
  2. Lack of clarity about responsibility for recording visiting GPs' advice in multidisciplinary notes
    Part of recurring concern: Incomplete, inaccurate or unavailable clinical and care records
  3. Unclear out-of-hours pathology laboratory provision for community care providers
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.8

  1. Action

    Require the Continuing Healthcare team to raise concerns about poor care documentation or communication between general practitioners and care-home staff.

    Stated by NHS Surrey and Sussex Integrated Care BoardStated completedThe respondent said that this action was complete when they made their response on 27 April 2016.
  2. Action

    Develop a nursing-home Primary Care Standard requiring proactive general-practitioner health assessments and interventions at least twice yearly, with documented instructions.

    Stated by NHS Surrey and Sussex Integrated Care BoardStated in progressThe respondent said that this action was in progress when they made their response on 27 April 2016.
  3. Action

    Ask Surrey Care Association to communicate the importance of contemporaneous documentation to its members.

    Stated by NHS Surrey and Sussex Integrated Care BoardStated completedThe respondent said that this action was complete when they made their response on 27 April 2016.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.4

  1. Position

    The Trust had 24-hour pathology access and an established out-of-hours process, contrary to the concern about unavailable provision.

    Stated by Epsom and St Helier University Hospitals NHS TrustDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure telephone clinical advice is accurately recorded and communicated in writing

Wider context from the report

“(2) Advice given by the GP over the telephone to make Mr Higgs “nil by mouth” was not recorded and no confirmation of that advice in writing was sent by email. There did not appear to be a safe system in place to ensure telephone advice was accurately sent and received. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of clarity about responsibility for recording visiting GPs' advice in multidisciplinary notes

Wider context from the report

“(1) It was clear from the evidence that confusion arose over what advice had been given by the GP on the 15th January 2015. No record was made in the multi-disciplinary notes by the GP of her attendance at Milner House. Care UK the parent company of Milner House offered to liaise with their local surgeries to ensure the records were made by visiting GPs. However it appears that the BMA advice to GPs “Quality First Managing Workload To Deliver Safer Patient Care” advises against GPs filling in multi-disciplinary notes. There was no clarity about whose responsibility it was to fill in the notes. ”

Is this part of a recurring concern?

Yes — Incomplete, inaccurate or unavailable clinical and care records.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unclear out-of-hours pathology laboratory provision for community care providers

Wider context from the report

“(3) There was conflicting evidence from Care UK and Epsom hospital about OOH provision at the hospital pathology laboratory for community care providers resulting in a significant delay to a diagnostic blood test being undertaken. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require the Continuing Healthcare team to raise concerns about poor care documentation or communication between general practitioners and care-home staff.

Verbatim wording from the response

“5. NHS Surrey Downs CCG leads the Continuing Healthcare (CHC) function on behalf of all CCGs in Surrey, as a ‘spot’ commissioner I have asked the CHC team to raise concerns should they find poor documentation either from the nursing/residential home and/or poorly documented communication between general practitioner and care home staff.”

Source location

2016-0181-Response-by-Surrey-Downs-Clinical-Commissioning-Group
Page 2 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop a nursing-home Primary Care Standard requiring proactive general-practitioner health assessments and interventions at least twice yearly, with documented instructions.

Verbatim wording from the response

“3. We are at the final stages of developing a nursing home Primary Care Standard (PCS), the PCS is a proactive health assessment and intervention by a general practitioner at least twice per year for every nursing home resident. I will also ensure that the requirement to clearly document and evidence instructions by a general practitioner is also included.”

Source location

2016-0181-Response-by-Surrey-Downs-Clinical-Commissioning-Group
Page 2 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Ask Surrey Care Association to communicate the importance of contemporaneous documentation to its members.

Verbatim wording from the response

“6. I have asked Surrey Care Association to communicate with its members the importance of contemporaneous documentation, care home and sub contracted staff registered with a professional regulator such as the Nursing and Midwifery Council or General Medical Council have a professional obligation to ensure documentation is accurate and contemporaneous.”

Source location

2016-0181-Response-by-Surrey-Downs-Clinical-Commissioning-Group
Page 2 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Include urgent out-of-hours pathology access guidance in the newsletter sent to GPs in the Trust’s catchment area.

Verbatim wording from the response

“Whilst all GPs should be aware of the twenty four hour access to the Trust’s pathology department, seven days a week, as a reminder, we are including the following statement within the newsletter sent to the GPs within the Trust’s catchment area, due to be sent out later this month.”

Source location

2016-0181-Response-by-Epsom-and-St-Helier-University-Hospital-NHS-Trust
Page 3 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Send letters to the three local CCGs requesting dissemination of out-of-hours pathology access information to registered care homes.

Verbatim wording from the response

“We will also be sending a letter to each of our three local CCGs requesting that this information is passed on to all registered care homes in their area.”

Source location

2016-0181-Response-by-Epsom-and-St-Helier-University-Hospital-NHS-Trust
Page 3 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Draft a practice policy governing telephone advice to nursing homes.

Verbatim wording from the response

“2) Around advice given over the telephone to nursing homes in general: We have drafted a practice policy to address this issue. As far as we are aware it is recognised practice that, when taking advice over the phone, nurses are advised to have the advice ratified by another nurse present. We are happy to follow any complex instructions up with written advice (see attached)”

Source location

2016-0181-Response-by-The-Ashlea-Medical-Practice
Page 1 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Ensure local nursing homes know that 24-hour pathology cover is available.

Verbatim wording from the response

“3) In response to the issue over the delay in blood taking: Having had sight of the response from Epsom Hospital this issue appears to have been resolved with an action plan and we will ensure local nursing homes covered by the practice are aware of 24 hour pathology cover.”

Source location

2016-0181-Response-by-The-Ashlea-Medical-Practice
Page 2 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit responses to nursing-home telephone requests six months after implementation to assess appropriate discretion in faxing information.

Verbatim wording from the response

“We will be auditing our responses to nursing home phone requests 6 months after implementation to ensure there is sensible use of discretion in faxing information.”

Source location

2016-0181-Response-by-The-Ashlea-Medical-Practice
Page 2 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The Trust had 24-hour pathology access and an established out-of-hours process, contrary to the concern about unavailable provision.

Verbatim wording from the response

“In relation to the Coroner’s third concern the Trust confirms that there is twenty four hour access to the Trust’s pathology department, seven days a week and that the staff at Milner House would have been able to access the out of hours pathology department at Epsom Hospital either via drop off in A and E or by contacting the biochemist on call at any time between 14 and 19 January 2015. The blood results would have been processed within a matter of hours of them being delivered and the results would have been given to whoever was listed as the contact on the request slip which must be provided when the bloods are left with the pathology department.”

Source location

2016-0181-Response-by-Epsom-and-St-Helier-University-Hospital-NHS-Trust
Page 3 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The practice will not commit to a position on multidisciplinary notes until the BMA clarifies its guidance.

Verbatim wording from the response

“1) Confusion over multi-disciplinary notes: We feel we need to await clarity from the BMA on their position regarding writing in the multi-disciplinary notes before committing to a stance.”

Source location

2016-0181-Response-by-The-Ashlea-Medical-Practice
Page 1 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The blood-taking delay is considered resolved through Epsom Hospital’s action plan, with nursing homes informed about 24-hour pathology cover.

Verbatim wording from the response

“3) In response to the issue over the delay in blood taking: Having had sight of the response from Epsom Hospital this issue appears to have been resolved with an action plan and we will ensure local nursing homes covered by the practice are aware of 24 hour pathology cover.”

Source location

2016-0181-Response-by-The-Ashlea-Medical-Practice
Page 2 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Nurses attending with the doctor, and nursing-home staff, are responsible for recording contemporaneous multidisciplinary notes.

Verbatim wording from the response

“It is currently the practice view that it should be the responsibility of the nurses attending with the doctor to be writing contemporaneous notes of the interaction. We are happy to clarify any issues regarding instructions at the time of the visit however if the advice of the BMA differs from this we will consider a policy to address this. We have discussed this with the nursing home in question and they are in agreement that staff will be responsible for writing contemporaneous notes while we are in attendance.”

Source location

2016-0181-Response-by-The-Ashlea-Medical-Practice
Page 1 · response
Published 27 April 2016

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. 1

    Recruit a specialist dietician as a central nutrition resource for local nursing and residential homes.

    Stated by NHS Surrey and Sussex Integrated Care BoardStated in progressThe respondent said that this action was in progress when they made their response on 27 April 2016.
  2. 2

    Work with Surrey County Council and safeguarding leads to quality-assure nursing and residential home providers and support providers where care concerns arise.

    Stated by NHS Surrey and Sussex Integrated Care BoardStated in progressThe respondent said that this action was in progress when they made their response on 27 April 2016.
  3. 3

    Change commissioning and quality-assurance arrangements based on the completed analysis.

    Stated by NHS Surrey and Sussex Integrated Care BoardStated plannedThe respondent said that this action was planned when they made their response on 27 April 2016.
  4. 4

    Complete an in-depth analysis of nursing and residential home quality issues.

    Stated by NHS Surrey and Sussex Integrated Care BoardStated completedThe respondent said that this action was complete when they made their response on 27 April 2016.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    NHS England holds responsibility for contracting and commissioning primary care, including nursing homes’ general practitioner arrangements.

    Stated by NHS Surrey and Sussex Integrated Care BoardRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Recruit a specialist dietician as a central nutrition resource for local nursing and residential homes.

Verbatim wording from the response

“4. We are recruiting a specialist dietician who will act as a central resource for local nursing and residential homes, particularly for those residents who require specialist nutrition through enteral or parenteral feeding regimes, as was the case with Mr Higgs.”

Source location

2016-0181-Response-by-Surrey-Downs-Clinical-Commissioning-Group
Page 2 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with Surrey County Council and safeguarding leads to quality-assure nursing and residential home providers and support providers where care concerns arise.

Verbatim wording from the response

“2. Our Quality Team are working collaboratively with Surrey County Council and local safeguarding leads to quality assure nursing and residential home providers and support those in difficulty where care concerns arise.”

Source location

2016-0181-Response-by-Surrey-Downs-Clinical-Commissioning-Group
Page 2 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Change commissioning and quality-assurance arrangements based on the completed analysis.

Verbatim wording from the response

“1. Our Quality Committee have undertaken an in-depth analysis of the issues relating to nursing and residential care home quality, this was supported by the Care Quality Commission, Surrey Care Association, Healthwatch Surrey, Surrey County Council and NHS safeguarding specialists. The outputs of this in-depth analysis will lead to changes in the way we commission and assure quality of services.”

Source location

2016-0181-Response-by-Surrey-Downs-Clinical-Commissioning-Group
Page 1 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete an in-depth analysis of nursing and residential home quality issues.

Verbatim wording from the response

“1. Our Quality Committee have undertaken an in-depth analysis of the issues relating to nursing and residential care home quality, this was supported by the Care Quality Commission, Surrey Care Association, Healthwatch Surrey, Surrey County Council and NHS safeguarding specialists. The outputs of this in-depth analysis will lead to changes in the way we commission and assure quality of services.”

Source location

2016-0181-Response-by-Surrey-Downs-Clinical-Commissioning-Group
Page 1 · response
Published 27 April 2016

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

NHS England holds responsibility for contracting and commissioning primary care, including nursing homes’ general practitioner arrangements.

Verbatim wording from the response

“I have reviewed your ‘matters of concern’ and noted items 1 and 2 are of particular relevance in relation to the delivery of primary care. It should be noted that nursing homes have private contractual arrangements with general practitioners, often known as a ‘retainer’ and responsibility for contracting and commissioning of primary care is currently held by NHS England.”

Source location

2016-0181-Response-by-Surrey-Downs-Clinical-Commissioning-Group
Page 1 · response
Published 27 April 2016

Open published response
Back to top

Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
3/5

Data last updated 7 September 2026