PFD report

May Adalaid Miller · Prevention of Future Deaths report

Pin Get email alerts Request correction

Issued 8 Oct 2020•Suffolk

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
4

Raised in this report

Recipients
2

Named on the report

Responses found
2

Of 2 recipients

Stated actions
7

Described in responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised4

  1. Failure to obtain consent for disclosure of safeguarding information to other agencies
    Part of recurring concern: Inadequate multi-agency safeguarding coordinationPart of recurring concern: Unreliable consent controls for safety-critical information sharingPart of recurring concern: Unreliable inter-agency information sharing for coordinated carePart of recurring concern: Unreliable interagency sharing of safeguarding risk information
  2. Unclear central point of contact for investigative agencies and care homes
    Part of recurring concern: Failure to maintain clear ownership of multi-agency support and carePart of recurring concern: Unreliable inter-agency information sharing for coordinated care
  3. Lack of a system for sharing safeguarding information with care homes
    Part of recurring concern: Unreliable inter-agency information sharing for coordinated carePart of recurring concern: Unreliable interagency sharing of safeguarding risk information
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. Action

    Contact receiving care homes immediately when residents consider residential care and share all available information by telephone and follow-up letter.

    Stated by The Limes Residents Association LimitedStated plannedThe respondent said that this action was planned when they made their response on 1 December 2020.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    GP confidentiality means the suitability information received about prospective residents is very limited.

    Stated by The Limes Residents Association LimitedUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to obtain consent for disclosure of safeguarding information to other agencies

Wider context from the report

“In light of the data sharing and confidentiality requirements under GDPR, the GP was unable to disclose full information to the Limes or to Beech House about any previous conduct or assessments of ████████. At no time was the family of Mr ████████ asked to sign a letter giving consent to disclosure to other agencies before or after the residency. It was not known whether the GP could have been the central point of contact for all investigative agencies and the Care Homes. It was established during the evidence that multiple investigative agencies may have been aware of Mr ████████’s risk factors but that due to his not having been admitted to Beech House from a registered facility, that information sharing was not possible. Had there been in place a system for sharing safeguarding information with the Limes and Beech House, there may have been an opportunity to safeguard May Miller. ”

Is this part of a recurring concern?

Yes — Inadequate multi-agency safeguarding coordination; Unreliable consent controls for safety-critical information sharing; Unreliable inter-agency information sharing for coordinated care; Unreliable interagency sharing of safeguarding risk information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unclear central point of contact for investigative agencies and care homes

Wider context from the report

“In light of the data sharing and confidentiality requirements under GDPR, the GP was unable to disclose full information to the Limes or to Beech House about any previous conduct or assessments of ████████. At no time was the family of Mr ████████ asked to sign a letter giving consent to disclosure to other agencies before or after the residency. It was not known whether the GP could have been the central point of contact for all investigative agencies and the Care Homes. It was established during the evidence that multiple investigative agencies may have been aware of Mr ████████’s risk factors but that due to his not having been admitted to Beech House from a registered facility, that information sharing was not possible. Had there been in place a system for sharing safeguarding information with the Limes and Beech House, there may have been an opportunity to safeguard May Miller. ”

Is this part of a recurring concern?

Yes — Failure to maintain clear ownership of multi-agency support and care; Unreliable inter-agency information sharing for coordinated care.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of a system for sharing safeguarding information with care homes

Wider context from the report

“In light of the data sharing and confidentiality requirements under GDPR, the GP was unable to disclose full information to the Limes or to Beech House about any previous conduct or assessments of ████████. At no time was the family of Mr ████████ asked to sign a letter giving consent to disclosure to other agencies before or after the residency. It was not known whether the GP could have been the central point of contact for all investigative agencies and the Care Homes. It was established during the evidence that multiple investigative agencies may have been aware of Mr ████████’s risk factors but that due to his not having been admitted to Beech House from a registered facility, that information sharing was not possible. Had there been in place a system for sharing safeguarding information with the Limes and Beech House, there may have been an opportunity to safeguard May Miller. ”

Is this part of a recurring concern?

Yes — Unreliable inter-agency information sharing for coordinated care; Unreliable interagency sharing of safeguarding risk information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Information-sharing arrangements failing when a person is not admitted from a registered facility

Wider context from the report

“In light of the data sharing and confidentiality requirements under GDPR, the GP was unable to disclose full information to the Limes or to Beech House about any previous conduct or assessments of ████████. At no time was the family of Mr ████████ asked to sign a letter giving consent to disclosure to other agencies before or after the residency. It was not known whether the GP could have been the central point of contact for all investigative agencies and the Care Homes. It was established during the evidence that multiple investigative agencies may have been aware of Mr ████████’s risk factors but that due to his not having been admitted to Beech House from a registered facility, that information sharing was not possible. Had there been in place a system for sharing safeguarding information with the Limes and Beech House, there may have been an opportunity to safeguard May Miller. ”

Is this part of a recurring concern?

Yes — Unreliable inter-agency information sharing for coordinated care; Unreliable interagency sharing of safeguarding risk information.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Contact receiving care homes immediately when residents consider residential care and share all available information by telephone and follow-up letter.

Verbatim wording from the response

“On hearing that a resident is considering a move into residential care, contact will be made immediately with the receiving care home and all information will be shared. This would initially be by phone (warden) and would always be followed up in writing (manager)”

Source location

2020-0201-Response-from-the-Limes-Residence-Association_Redacted.pdf
Page 2 · response
Published 1 December 2020

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

GP confidentiality means the suitability information received about prospective residents is very limited.

Verbatim wording from the response

“Prospective residents are interviewed by the warden and the manager. A letter of suitability is always obtained from the G.P. but they seemed to be bound by confidentiality and the information is received is very limited.”

Source location

2020-0201-Response-from-the-Limes-Residence-Association_Redacted.pdf
Page 1 · response
Published 1 December 2020

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. 1

    Notify residents by letter about the working-practice and policy changes.

    Stated by The Limes Residents Association LimitedStated plannedThe respondent said that this action was planned when they made their response on 1 December 2020.
  2. 2

    Write to local Social Services and the GP practice, invite them to coffee mornings, and seek twice-yearly relationship-building meetings.

    Stated by The Limes Residents Association LimitedStated plannedThe respondent said that this action was planned when they made their response on 1 December 2020.
  3. 3

    Amend the residents’ handbook to reflect the policy changes.

    Stated by The Limes Residents Association LimitedStated plannedThe respondent said that this action was planned when they made their response on 1 December 2020.
  4. 4

    Complete the full Safeguarding Adults Review in Rapid Time, including defining key themes with relevant leads.

    Stated by Suffolk County CouncilStated in progressThe respondent said that this action was in progress when they made their response on 1 December 2020.
  5. 5

    Present the completed review to the Safeguarding Adults Review Panel for critique and develop an action plan.

    Stated by Suffolk County CouncilStated plannedThe respondent said that this action was planned when they made their response on 1 December 2020.
  6. 6

    Obtain full Safeguarding Adults Board sign-off of the review and action plan.

    Stated by Suffolk County CouncilStated plannedThe respondent said that this action was planned when they made their response on 1 December 2020.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.2

  1. 1

    Daily care needs are to be arranged by residents’ wider families because the scheme is not a care home.

    Stated by The Limes Residents Association LimitedRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.
  2. 2

    The receiving care home is responsible for considering resident suitability and undertaking an assessment before admission.

    Stated by The Limes Residents Association LimitedRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Notify residents by letter about the working-practice and policy changes.

Verbatim wording from the response

“In light of the above case and on reflection the following changes will be made to our working practice. The residents will be informed of the changes to our policy immediately by letter and our handbook will also be amended to reflect the changes.”

Source location

2020-0201-Response-from-the-Limes-Residence-Association_Redacted.pdf
Page 2 · response
Published 1 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Write to local Social Services and the GP practice, invite them to coffee mornings, and seek twice-yearly relationship-building meetings.

Verbatim wording from the response

“I will also be writing to our local Social Services and G.P. practice and invite them to a coffee morning with the intention of building up a working relationship. Initially I would like to see this happen twice yearly. I would hope that from this clearer communication was possible and advice and support forthcoming when requested.”

Source location

2020-0201-Response-from-the-Limes-Residence-Association_Redacted.pdf
Page 2 · response
Published 1 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend the residents’ handbook to reflect the policy changes.

Verbatim wording from the response

“In light of the above case and on reflection the following changes will be made to our working practice. The residents will be informed of the changes to our policy immediately by letter and our handbook will also be amended to reflect the changes.”

Source location

2020-0201-Response-from-the-Limes-Residence-Association_Redacted.pdf
Page 2 · response
Published 1 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete the full Safeguarding Adults Review in Rapid Time, including defining key themes with relevant leads.

Verbatim wording from the response

“On 14 October 2020, the agreed to proceed as a full SAR Review in Rapid Time.”

Source location

2020-0201-Response-from-Suffolk-County-Council_Redacted.pdf
Page 1 · response
Published 1 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Present the completed review to the Safeguarding Adults Review Panel for critique and develop an action plan.

Verbatim wording from the response

“4. Timeframe It is anticipated that the review will be completed by mid-December 2020, after which it will be presented to the SARP for further critique and development of the action plan. Full sign off will be undertaken by the SAB in February 2021 Any urgent matters arising from the review and action plan will be addressed with relevant senior leaders before February.”

Source location

2020-0201-Response-from-Suffolk-County-Council_Redacted.pdf
Page 2 · response
Published 1 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Obtain full Safeguarding Adults Board sign-off of the review and action plan.

Verbatim wording from the response

“4. Timeframe It is anticipated that the review will be completed by mid-December 2020, after which it will be presented to the SARP for further critique and development of the action plan. Full sign off will be undertaken by the SAB in February 2021 Any urgent matters arising from the review and action plan will be addressed with relevant senior leaders before February.”

Source location

2020-0201-Response-from-Suffolk-County-Council_Redacted.pdf
Page 2 · response
Published 1 December 2020

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Daily care needs are to be arranged by residents’ wider families because the scheme is not a care home.

Verbatim wording from the response

“We employ a warden who lives on site but her role is limited to that of a good neighbour. The warden would normally visit each resident once a week. If required this is increased but we are not a care home and any daily care needs would need to be arranged by the wider family.”

Source location

2020-0201-Response-from-the-Limes-Residence-Association_Redacted.pdf
Page 1 · response
Published 1 December 2020

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The receiving care home is responsible for considering resident suitability and undertaking an assessment before admission.

Verbatim wording from the response

“We have always taken the view that it’s up to the care home to consider the suitability of a resident? and undertake an assessment prior to admission. On admission I would have expected given their lack of information that an assessment would have started straightaway. Had we been approached by Beach House we would have shared what knowledge we had.”

Source location

2020-0201-Response-from-the-Limes-Residence-Association_Redacted.pdf
Page 1 · response
Published 1 December 2020

Open published response
Back to top

Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
2/2

Data last updated 7 September 2026