PFD report

Philip Gordon Ross · Prevention of Future Deaths report

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Issued 16 Sep 2024•Surrey

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
1

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
7

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised1

  1. Failure to complete timely clinical validation or re-triage of Category 3 and 4 calls
    Part of recurring concern: Unreliable ambulance call triage and re-triage
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. Action

    Recruit substantive staff, paramedics and experienced agency nurses for control-room clinical validation of 999 calls.

    Stated by South East Coast Ambulance Service NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 16 September 2024.
  2. Action

    Operate a harm review process for patients experiencing the longest daily waits for Category 3 and 4 validation, using findings to improve operational processes.

    Stated by South East Coast Ambulance Service NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 September 2024.
  3. Action

    Roll out Urgent Care Navigation Hubs and geographically zoned clinical assessment for Category 3 and 4 patients awaiting validation.

    Stated by South East Coast Ambulance Service NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 September 2024.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to complete timely clinical validation or re-triage of Category 3 and 4 calls

Wider context from the report

“Under the Ambulance Response Programme, Category 3 and 4 cases have response times of 120 and 180 minutes respectively. SECAMB aim to validate these calls within 90 minutes to ensure that patients receive the most appropriate care at the right time. However, SECAMB have not produced evidence that their timeline for clinical validation is being met and it was not met in this case. Categories 3 and 4 are deemed less serious cases and therefore have extended response times for ambulance attendance, which can become further extended at times of high demand. Because of these potentially long response times, timely clinical validation is important to ensure correct categorisation and/or identify a deteriorating situation. The coroner is concerned that late re-triage or clinical validation of Category 3 and 4 calls is placing patients at risk of early death. ”

Is this part of a recurring concern?

Yes — Unreliable ambulance call triage and re-triage.

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Recruit substantive staff, paramedics and experienced agency nurses for control-room clinical validation of 999 calls.

Verbatim wording from the response

“In line with continuing high levels of anticipated demand as we approach winter an extensive recruitment campaign is under way for substantive staff, paramedics and experienced agency nurses to work in our control rooms focusing on the clinical validation of 999 calls.”

Source location

Response from South East Coast Ambulance Service
Page 2 · response
Published 16 September 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate a harm review process for patients experiencing the longest daily waits for Category 3 and 4 validation, using findings to improve operational processes.

Verbatim wording from the response

“We continue to operate within a challenged healthcare system with our 999 & 111 services often facing surges in activity as a barometer of pressures being experienced in the wider NHS. We recognise at times because of this we will have patients that are waiting longer for a response and have implemented a harm review process into those patients who are experiencing the longest daily waits for Category 3 & 4 validation. This information is used to identify learning and ensure our operational processes are continually reviewed and improved.”

Source location

Response from South East Coast Ambulance Service
Page 3 · response
Published 16 September 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Roll out Urgent Care Navigation Hubs and geographically zoned clinical assessment for Category 3 and 4 patients awaiting validation.

Verbatim wording from the response

“We have changed our operating model with regards Category 3 & Category 4 validation with the aim of evaluating its effectiveness over the coming months, this change of working introduced in October 2024 has seen the rollout of Urgent Care Navigation Hubs (UCNHs) based across the region, with a local focus alongside community teams from within the geography to review and undertake clinical assessments of patients awaiting a response, local oversight with “Zoning” of individual areas has given early indication of potentially identifying incidents that would benefit from earlier clinical intervention, particularly from a multi-disciplinary approach to avoid further deterioration.”

Source location

Response from South East Coast Ambulance Service
Page 2 · response
Published 16 September 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a portal enabling Urgent Community Response teams to pull suitable Category 3 and 4 patients awaiting clinical validation.

Verbatim wording from the response

“Since February 2024 we have further worked collaboratively to optimise the use of Urgent Community Response (UCR) Teams across the region. UCR teams are NHS rapid response community-based teams comprising of specialist health care professionals who are able to respond to patients within 2 hours of referral and implement interventions or treatments within the patient’s home, such as managing patients who have fallen. We have implemented an innovative ‘portal’ that these teams' access and are able to ‘pull’ patients from the Category 3 & Category 4 awaiting validation queue, responding directly to a range of appropriate patients themselves who would otherwise be anticipating an ambulance service response. This has resulted in timelier clinically appropriate responses for over 1,160 patients to date who otherwise would have been waiting for clinical validation.”

Source location

Response from South East Coast Ambulance Service
Page 2 · response
Published 16 September 2024

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Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. 1

    Launch the Trust Strategy focused on faster emergency responses, improved technology and skills, and greater use of virtual consultation and navigation.

    Stated by South East Coast Ambulance Service NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 September 2024.
  2. 2

    Review and improve the failed callback process to reduce delays before deciding whether to dispatch an ambulance.

    Stated by South East Coast Ambulance Service NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 16 September 2024.
  3. 3

    Introduce automated welfare SMS messages for patients awaiting responses, including deterioration advice and cancellation functionality.

    Stated by South East Coast Ambulance Service NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 September 2024.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Launch the Trust Strategy focused on faster emergency responses, improved technology and skills, and greater use of virtual consultation and navigation.

Verbatim wording from the response

“Our new Trust Strategy was formally launched in August 2024 focuses on our commitment to provide patient care differently moving forwards, with an improved and faster response to our emergency patients currently falling in C1 and C2 categorisation, and improved technology and skills working with system partners to better meet the needs of those patients requiring urgent care. There is a sharper focus on increasing the use of virtual consultation and navigation to rapidly connect the right response and right service to each need identified for these patients.”

Source location

Response from South East Coast Ambulance Service
Page 3 · response
Published 16 September 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review and improve the failed callback process to reduce delays before deciding whether to dispatch an ambulance.

Verbatim wording from the response

“We are currently undertaking a review of our ‘failed callback process’, ensuring we learn from other ambulance trusts, to make the process of what we do when a patient does not answer the phone on our call back, safe and efficient. The aim is to minimise the patient’s waiting time for an ambulance response by reducing the time between the first attempt to call back a patient and the last attempt when a decision is made to dispatch an ambulance resource.”

Source location

Response from South East Coast Ambulance Service
Page 2 · response
Published 16 September 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce automated welfare SMS messages for patients awaiting responses, including deterioration advice and cancellation functionality.

Verbatim wording from the response

“In July 2024 we introduced automated welfare SMS texting for patients awaiting a response from our service, this was following a Quality Improvement project which identified that patients benefited from being kept informed, reminded to contact us if they had concerns regarding deterioration and also giving them the ability to reply to the SMS message to cancel a response from our service if it was no longer required. This has released 23 days of call handling time since go live of this automated innovation which previously was required in the manual management of such calls, allowing call handling and clinical teams to focus and prioritise other patients waiting, and reduce callback delay.”

Source location

Response from South East Coast Ambulance Service
Page 2 · response
Published 16 September 2024

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026