PFD report

Hailey Anne Thompson · Prevention of Future Deaths report

Pin Get email alerts Request correction

Issued 4 Apr 2025•Manchester West

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
3

Raised in this report

Recipients
3

Named on the report

Responses found
3

Of 3 recipients

Stated actions
14

Described in responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised3

  1. Failure to allocate medication enquiries to clinicians with appropriate competencies
    Part of recurring concern: Unreliable GP appointment triage for determining clinical urgency
  2. Lack of clear pathways and triage guidance for care navigators to refer urgent medication reactions to an appropriate doctor
    Part of recurring concern: Telephone triage that is unreliable and can delay necessary carePart of recurring concern: Unreliable GP appointment triage for determining clinical urgency
  3. Failure to record clinical task communications on the medical records system
    Part of recurring concern: Incomplete, inaccurate or unavailable clinical and care recordsPart of recurring concern: Unreliable clinical task management and follow-through
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.10

  1. Action

    Reinforce use of auditable systems for all clinical communication and prohibit screen messages for clinical referrals.

    Stated by Ashton Medical Centre and SSP HealthStated completedThe respondent said that this action was complete when they made their response on 11 April 2025.
  2. Action

    Review the clinicians’ capabilities matrix and conduct a further review by June 2025.

    Stated by Ashton Medical Centre and SSP HealthStatus at responseThe respondent said that this action was partly complete when they made their response on 11 April 2025.
  3. Action

    Reinforce the process for directing paediatric medication requests away from pharmacists and provide related staff training reminders.

    Stated by Ashton Medical Centre and SSP HealthStated completedThe respondent said that this action was complete when they made their response on 11 April 2025.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.3

  1. Position

    The concerns did not contribute to the death, and delayed anaphylaxis was extremely unlikely more than two days after the final dose.

    Stated by Ashton Medical Centre and SSP HealthDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to allocate medication enquiries to clinicians with appropriate competencies

Wider context from the report

“2. During a call to the GP surgery, Hailey’s mother spoke with an administrative member of staff (who at the inquest was referred to as a care navigator at a call centre). The staff member referred an appointment to a pharmacist working with the practice to call her. 3. The pharmacist to whom this was assigned was not competent to deal with a paediatric medication enquiry and sent a message back advising of this, albeit not on the medical records system where an auditable trail would exist. On the evidence, the pharmacist was not provided with feedback directly on the need to use the medical records system or involved in the lessons learned process as they were not directly employed by the practice. 4. A further concern arose during the course of evidence from the primary care practice manager that a care navigator may not have a clear pathway on whom to refer a task or action to, or triage tool to recognise that a reported allergic reaction to a medication may require urgent consideration by a doctor to assess any risk of anaphylactic shock. 5. No evidence was provided to: a. explain how a patient telephoning the practice and being answered by the call centre would be referred to the urgent triage doctor on duty at the practice, b. whether a list of clinician competencies and whom to refer tasks to was held c. Care Navigator training d. Algorithms or policies that apply to assist care navigator / call handlers at a centre which is not located within the doctor surgery. 6. These issues are important as I had no reassurance that an administrative member of staff who spoke with a patient contacting the practice, had a clear pathway or guidance on whom the required task should be referred to. 7. Instead, the task could be allocated using judgement (although as above, guidance to apply this was not clear) to a clinician who could not in fact assist, which occurred in this case. The jury who heard the inquest found that there was a missed opportunity to review the antibiotics, which was not causative in this case. In my opinion, there is a risk that an urgent need for appropriate clinical referral may not occur in the above circumstances. ”

Is this part of a recurring concern?

Yes — Unreliable GP appointment triage for determining clinical urgency.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of clear pathways and triage guidance for care navigators to refer urgent medication reactions to an appropriate doctor

Wider context from the report

“2. During a call to the GP surgery, Hailey’s mother spoke with an administrative member of staff (who at the inquest was referred to as a care navigator at a call centre). The staff member referred an appointment to a pharmacist working with the practice to call her. 3. The pharmacist to whom this was assigned was not competent to deal with a paediatric medication enquiry and sent a message back advising of this, albeit not on the medical records system where an auditable trail would exist. On the evidence, the pharmacist was not provided with feedback directly on the need to use the medical records system or involved in the lessons learned process as they were not directly employed by the practice. 4. A further concern arose during the course of evidence from the primary care practice manager that a care navigator may not have a clear pathway on whom to refer a task or action to, or triage tool to recognise that a reported allergic reaction to a medication may require urgent consideration by a doctor to assess any risk of anaphylactic shock. 5. No evidence was provided to: a. explain how a patient telephoning the practice and being answered by the call centre would be referred to the urgent triage doctor on duty at the practice, b. whether a list of clinician competencies and whom to refer tasks to was held c. Care Navigator training d. Algorithms or policies that apply to assist care navigator / call handlers at a centre which is not located within the doctor surgery. 6. These issues are important as I had no reassurance that an administrative member of staff who spoke with a patient contacting the practice, had a clear pathway or guidance on whom the required task should be referred to. 7. Instead, the task could be allocated using judgement (although as above, guidance to apply this was not clear) to a clinician who could not in fact assist, which occurred in this case. The jury who heard the inquest found that there was a missed opportunity to review the antibiotics, which was not causative in this case. In my opinion, there is a risk that an urgent need for appropriate clinical referral may not occur in the above circumstances. ”

Is this part of a recurring concern?

Yes — Telephone triage that is unreliable and can delay necessary care; Unreliable GP appointment triage for determining clinical urgency.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record clinical task communications on the medical records system

Wider context from the report

“2. During a call to the GP surgery, Hailey’s mother spoke with an administrative member of staff (who at the inquest was referred to as a care navigator at a call centre). The staff member referred an appointment to a pharmacist working with the practice to call her. 3. The pharmacist to whom this was assigned was not competent to deal with a paediatric medication enquiry and sent a message back advising of this, albeit not on the medical records system where an auditable trail would exist. On the evidence, the pharmacist was not provided with feedback directly on the need to use the medical records system or involved in the lessons learned process as they were not directly employed by the practice. 4. A further concern arose during the course of evidence from the primary care practice manager that a care navigator may not have a clear pathway on whom to refer a task or action to, or triage tool to recognise that a reported allergic reaction to a medication may require urgent consideration by a doctor to assess any risk of anaphylactic shock. 5. No evidence was provided to: a. explain how a patient telephoning the practice and being answered by the call centre would be referred to the urgent triage doctor on duty at the practice, b. whether a list of clinician competencies and whom to refer tasks to was held c. Care Navigator training d. Algorithms or policies that apply to assist care navigator / call handlers at a centre which is not located within the doctor surgery. 6. These issues are important as I had no reassurance that an administrative member of staff who spoke with a patient contacting the practice, had a clear pathway or guidance on whom the required task should be referred to. 7. Instead, the task could be allocated using judgement (although as above, guidance to apply this was not clear) to a clinician who could not in fact assist, which occurred in this case. The jury who heard the inquest found that there was a missed opportunity to review the antibiotics, which was not causative in this case. In my opinion, there is a risk that an urgent need for appropriate clinical referral may not occur in the above circumstances. ”

Is this part of a recurring concern?

Yes — Incomplete, inaccurate or unavailable clinical and care records; Unreliable clinical task management and follow-through.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reinforce use of auditable systems for all clinical communication and prohibit screen messages for clinical referrals.

Verbatim wording from the response

“• We have reinforced the requirement for auditable documentation across all communication channels.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 3 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the clinicians’ capabilities matrix and conduct a further review by June 2025.

Verbatim wording from the response

“• We reviewed the clinicians’ capabilities matrix accessible by all staff, this will be further reviewed by June 2025.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 5 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reinforce the process for directing paediatric medication requests away from pharmacists and provide related staff training reminders.

Verbatim wording from the response

“• The pharmacists manage prescription requests changes for adults not children, on this occasion the call-handler sent it through to the pharmacist. All staff have been reminded of the process to follow with training reinforced.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 5 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Formalise and reinforce the policy prohibiting pharmacists from prescribing or altering medication for children, except where consultant letters explicitly authorise it.

Verbatim wording from the response

“• Our pharmacists do not prescribe for children. This has been further reinforced within our teams and further formalised in a policy, preventing pharmacists who work with the practice from issuing or altering antibiotics or medications for children, except when stated explicitly in consultant letters.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 2 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the centralised clinical competencies register, distribute it to care navigation teams, and review it biannually.

Verbatim wording from the response

“• Our centralised competencies register is under review for all clinical staff, including pharmacists, which will be distributed to care navigation teams and reviewed biannually.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 2 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit care navigator decisions and task-completion checks quarterly.

Verbatim wording from the response

“• We have a quarterly audit, reviewing care navigator decisions and task completion checks.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 4 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Ensure the practice carries out a Significant Event Analysis concerning the identified safety issues.

Verbatim wording from the response

“NHS GM recognises the importance of staff training in all our primary care practices to ensure that patients are navigated correctly and in a timely way as appropriate for the symptoms they are presenting with, including providing appropriate and timely treatment. NHS GM will”

Source location

Response from Greater Manchester Integrated Care
Page 3 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Share a GDPR record-keeping reminder through the NHS Greater Manchester Primary Care Newsletter.

Verbatim wording from the response

“I have reviewed the response from SSP Health to this part of your report and think there is some learning for primary care providers around ensuring efficient and effective access to the right clinician to treat them and the requirement to ensure accurate, detailed and timely record keeping. To this aim, I will ensure that:”

Source location

Response from Greater Manchester Integrated Care
Page 3 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and share a learning document on safe, effective referrals to treating clinicians with Greater Manchester practices.

Verbatim wording from the response

“I have reviewed the response from SSP Health to this part of your report and think there is some learning for primary care providers around ensuring efficient and effective access to the right clinician to treat them and the requirement to ensure accurate, detailed and timely record keeping. To this aim, I will ensure that:”

Source location

Response from Greater Manchester Integrated Care
Page 3 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Ensure key learning from the Significant Event Analysis is implemented within the provider and SSP Health.

Verbatim wording from the response

“NHS GM recognises the importance of staff training in all our primary care practices to ensure that patients are navigated correctly and in a timely way as appropriate for the symptoms they are presenting with, including providing appropriate and timely treatment. NHS GM will”

Source location

Response from Greater Manchester Integrated Care
Page 3 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The concerns did not contribute to the death, and delayed anaphylaxis was extremely unlikely more than two days after the final dose.

Verbatim wording from the response

“We acknowledge the concerns raised regarding care navigation, governance, and communication processes, and would like to take this opportunity to provide assurances of the processes that are embedded into the practice. We note that you state that you concluded that the concerns you raised did not contribute to the death and would also point out that the structures and operating procedures which are used at the surgery are consistent with those used in the vast majority of doctors surgeries in the UK. As a result, we would ask you to consider if a Regulation 28 Report is appropriate in these circumstances.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 1 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing pathways, triage guidance, staff training, policies and escalation procedures provide a clear and adequate response to urgent patient calls.

Verbatim wording from the response

“• Ashton Medical Centre have a clear pathway of whom to refer a task to, action and triage tools that would recognise an allergic reaction or ‘red flag’ symptom. These tools are in the form of guidance sheets which are available to all admin staff at their desks, SOPs which are available in paper format and electronic copies held on the practices drive. All staff are trained on these at induction and regularly reminded.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 3 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The recorded request appears to have been for an alternative antibiotic, not an appointment requiring clinical assessment.

Verbatim wording from the response

“• Our well-embedded organisational policies suggest that the request was likely made to obtain an alternative medication following an adverse reaction to the original antibiotics.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 5 · response
Published 11 April 2025

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. 1

    Include newly identified staff retrospectively in significant event analysis reviews.

    Stated by Ashton Medical Centre and SSP HealthStated plannedThe respondent said that this action was planned when they made their response on 11 April 2025.
  2. 2

    Review the Clinical Correspondence Management and Queries and Task SOPs.

    Stated by Ashton Medical Centre and SSP HealthStated completedThe respondent said that this action was complete when they made their response on 11 April 2025.
  3. 3

    Include staff involvement in significant events explicitly within pharmacist supervision reviews.

    Stated by Ashton Medical Centre and SSP HealthStated plannedThe respondent said that this action was planned when they made their response on 11 April 2025.
  4. 4

    Work with Greater Manchester locality leads to agree a collective approach to contract and quality management, including reviewing Regulation 28 reports and associated learning.

    Stated by NHS Greater Manchester Integrated Care BoardStated in progressThe respondent said that this action was in progress when they made their response on 11 April 2025.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Include newly identified staff retrospectively in significant event analysis reviews.

Verbatim wording from the response

“• SEA reviews will include retrospective involvement for newly identified staff.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 4 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the Clinical Correspondence Management and Queries and Task SOPs.

Verbatim wording from the response

“• We have conducted a review of our Clinical Correspondence Management SOP and Queries and Task SOP (Attachment 1 & Attachment 2).”

Source location

Response from SSP Health and Ashton Medical Practice
Page 3 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Include staff involvement in significant events explicitly within pharmacist supervision reviews.

Verbatim wording from the response

“• ████████ (Pharmacist) was not known to be involved in at the first SEA (Significant Event Analysis) but has since participated in reflective supervision discussions with the Lead Pharmacist, where she reaffirmed her position on not prescribing for children.”

Source location

Response from SSP Health and Ashton Medical Practice
Page 2 · response
Published 11 April 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with Greater Manchester locality leads to agree a collective approach to contract and quality management, including reviewing Regulation 28 reports and associated learning.

Verbatim wording from the response

“On a more general note, we are also working with the GM locality leads where SSP Health has contracts to agree a more collective approach to contract and quality management, including the review of Regulation 28 Reports and the associated learning.”

Source location

Response from Greater Manchester Integrated Care
Page 4 · response
Published 11 April 2025

Open published response
Back to top

Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
3/3

Data last updated 7 September 2026