PFD report

Karen Jane Winn · Prevention of Future Deaths report

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Issued 22 Oct 2020•Suffolk

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
3

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
13

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised3

  1. Failure of the automated VTE assessment system to limit overrides and escalate repeated overrides
  2. Failure to escalate serious or rare blood-condition diagnoses for Haematology Consultant input
    Part of recurring concern: Delays in consultant review of patients
  3. Failure to clearly flag decisions to administer prophylactic anticoagulation in the patient electronic record
    Part of recurring concern: Electronic patient records failing to make relevant clinical information available and actionablePart of recurring concern: Inadequate recording of medication prescribing decisions
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.11

  1. Action

    Include the autoimmune haemolytic anaemia flow pathway in the developing Heads Up book for junior clinicians.

    Stated by West Suffolk NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 4 December 2020.
  2. Action

    Continue reviewing the potential use of a VTE alert hard stop after repeated overrides.

    Stated by West Suffolk NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 4 December 2020.
  3. Action

    Amend the 24-hour incomplete VTE pop-up to emphasise urgency and display the number of overrides.

    Stated by West Suffolk NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 4 December 2020.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    The suggested Smart Zone prompt cannot currently be provided because narrative care plans cannot be pulled into the system, which only flags assessment omissions.

    Stated by West Suffolk NHS Foundation TrustUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of the automated VTE assessment system to limit overrides and escalate repeated overrides

Wider context from the report

“2. In addition, I am concerned that the automated VTE assessment system does not appear to be significantly robust. I am aware that the WSH have taken steps to address the problem and have now placed the VTE assessment on the electronic Smart Zone ‘to do list’ and introduced an automated 14-hour consultant review function. However, I am concerned that as yet there is still no limit to the amount of times the automated ‘pop-up’ can be manually overridden and no automatic escalation process when it has been overridden a certain number of times. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to escalate serious or rare blood-condition diagnoses for Haematology Consultant input

Wider context from the report

“1. I am concerned that a differential diagnosis of a rare and serious blood condition (haemolytic anaemia), although identified soon after admission, was not escalated to a Haematology Consultant at the time this diagnosis was made. It was a rare condition, which by its very nature should be treated with the support of haematology specialists. I am concerned that those specialist were unaware that a differential diagnosis of serious blood disorder had been made without their specialist input. ”

Is this part of a recurring concern?

Yes — Delays in consultant review of patients.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to clearly flag decisions to administer prophylactic anticoagulation in the patient electronic record

Wider context from the report

“3. I am further concerned that if a consultant at an early review has decided that prophylactic anticoagulation medication needs to be administered (even in the situation when a INR test is still awaited) that this is not clearly flagged on the patient electronic record in the Smart Zone, to act as a prompt for clinicians taking over that patients care. ”

Is this part of a recurring concern?

Yes — Electronic patient records failing to make relevant clinical information available and actionable; Inadequate recording of medication prescribing decisions.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Include the autoimmune haemolytic anaemia flow pathway in the developing Heads Up book for junior clinicians.

Verbatim wording from the response

“A meeting was convened with the Haematology Consultants to consider how escalation is achieved and how we can ensure that this is robust. Whilst there are specific criteria for the treatment of Autoimmune Haemolytic Anaemia, it is acknowledged that this is a rare condition. A flow pathway for Autoimmune Haemolytic Anaemia has been established, identifying investigations and treatment required, inclusive of referring to the haematology on call consultant. This flow pathway has been published on the Trust’s ‘Pink Book’, a clinical reference point for all clinical staff, both internally and within the community (including GPs). This pathway will also be included in the ‘Heads Up book’ (HUB) which is currently being developed.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 1 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue reviewing the potential use of a VTE alert hard stop after repeated overrides.

Verbatim wording from the response

“The Trust have considered the use of a hard stop to prevent continuing overriding of the alert once a maximum threshold has been reached. At this point we believe this is not in the patient’s best interests as there are many clinical examples where it would not be appropriate to complete a VTE assessment especially in emergency situations. However, this option will remain under review and the current VTE compliance report is being amended to present the number of overrides and more detailed timings of completions to better inform future monitoring.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 3 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend the 24-hour incomplete VTE pop-up to emphasise urgency and display the number of overrides.

Verbatim wording from the response

“• Changes to the presentation of the pop-up alert at 24 hrs from admission (in development) – the text, display and presentation of the pop-up alert indicating incomplete will be amended to indicate the urgent need to complete. The number of overrides to date will be indicated in the body of the text.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 2 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish and publish an autoimmune haemolytic anaemia flow pathway covering investigations, treatment and referral to the haematology on-call consultant.

Verbatim wording from the response

“A meeting was convened with the Haematology Consultants to consider how escalation is achieved and how we can ensure that this is robust. Whilst there are specific criteria for the treatment of Autoimmune Haemolytic Anaemia, it is acknowledged that this is a rare condition. A flow pathway for Autoimmune Haemolytic Anaemia has been established, identifying investigations and treatment required, inclusive of referring to the haematology on call consultant. This flow pathway has been published on the Trust’s ‘Pink Book’, a clinical reference point for all clinical staff, both internally and within the community (including GPs). This pathway will also be included in the ‘Heads Up book’ (HUB) which is currently being developed.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 1 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop override notifications to alert responsible lead consultants after every 20 VTE alert overrides.

Verbatim wording from the response

“• Override notifications (in development) – a notification will be sent to the Lead Consultant responsible for the patient indicating incomplete VTE assessments and management plans and the number of times this assessment alert has been overridden. These notifications will be issued after every twenty overrides (20/40/60 etc) and will be sent to the clinicians’ “Message Centre” inbox. Message Centre is a secure clinical messaging system embedded within the patient record system which would include clinical notifications, referrals and critical reminders.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 3 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce automated consultant review prompting at 14 hours and additional VTE completion prompting at first consultant review.

Verbatim wording from the response

“Concern 2 In addition, you are concerned that the automated VTE assessment system does not appear to be significantly robust. You are aware that the WSFT have taken steps to address the problem and have now placed the VTE assessment on the electronic Smart Zone ‘to do list’ and introduced an automated 14-hour consultant review function. However, you are concerned that as yet there is still no limit to the amount of times the automated ‘pop-up’ can be manually overridden and no automatic escalation process when it has been overridden a certain number of times.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 2 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Display live VTE assessment completion status on ward safety dashboards with links to the assessment documentation.

Verbatim wording from the response

“• Safety dashboards – the status of VTE assessment completion is shown against each patient on ward dashboards is displayed to clinical and operational teams. These provide “live” status reports and also enable a direct documentation link from the dashboard if required; a blank space identifies patients that have not had their VTE assessment completed.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 3 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend the VTE compliance report to show override counts and more detailed completion timings for future monitoring.

Verbatim wording from the response

“The Trust have considered the use of a hard stop to prevent continuing overriding of the alert once a maximum threshold has been reached. At this point we believe this is not in the patient’s best interests as there are many clinical examples where it would not be appropriate to complete a VTE assessment especially in emergency situations. However, this option will remain under review and the current VTE compliance report is being amended to present the number of overrides and more detailed timings of completions to better inform future monitoring.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 3 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Present VTE alerts only to staff responsible for completing assessments and prescribing prophylaxis at appropriate points in the patient journey.

Verbatim wording from the response

“• Appropriate alert presentation - alerts are now presented to the appropriate staff group that have the ability (and responsibility) for completion of the assessment and prescribing of prophylaxis at appropriate times on the patient journey. This was identified as one of the factors contributing to high override rates. As an example, the alert now only appears for prescribers, where previously non-prescribers were presented with the alert and, in order to proceed, were required to record an override. This will in turn reduce the number of overrides occurring.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 3 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add a pop-up alert when clinicians close patient records with incomplete VTE assessments, allowing assessment launch or record review.

Verbatim wording from the response

“• Pop-up alerting when closing the patient record – an additional alert is presented when closing a patient’s chart with the ability to launch the assessment document or to return to the patient record for review before completing the assessment. The pop-up alert is now triggered when the clinician closes the chart rather than on opening which means that this person is less likely to override as they will have completed the primary purpose for opening the patient chart which would not necessarily have been to complete VTE. The alert is deactivated upon full completion.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 2 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide Smartzone alerting from admission to prompt completion of VTE assessment and management.

Verbatim wording from the response

“Concern 2 In addition, you are concerned that the automated VTE assessment system does not appear to be significantly robust. You are aware that the WSFT have taken steps to address the problem and have now placed the VTE assessment on the electronic Smart Zone ‘to do list’ and introduced an automated 14-hour consultant review function. However, you are concerned that as yet there is still no limit to the amount of times the automated ‘pop-up’ can be manually overridden and no automatic escalation process when it has been overridden a certain number of times.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 2 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The suggested Smart Zone prompt cannot currently be provided because narrative care plans cannot be pulled into the system, which only flags assessment omissions.

Verbatim wording from the response

“The narrative aspect of a clinician’s plan cannot be ‘pulled through’ into the smart zone. However, the actions described in section 2 will ensure that an in-completed VTE assessment is recognised. Furthermore, the addition of the haemolytic anaemia prompting within the VTE assessment tool should aid ensuring that the clinicians are aware that this condition requires VTE prophylaxis consideration.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 4 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

A hard stop for repeated VTE-alert overrides is not currently considered in patients’ best interests, though the option remains under review.

Verbatim wording from the response

“The Trust have considered the use of a hard stop to prevent continuing overriding of the alert once a maximum threshold has been reached. At this point we believe this is not in the patient’s best interests as there are many clinical examples where it would not be appropriate to complete a VTE assessment especially in emergency situations. However, this option will remain under review and the current VTE compliance report is being amended to present the number of overrides and more detailed timings of completions to better inform future monitoring.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 3 · response
Published 4 December 2020

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.2

  1. 1

    Update and publish VTE clinical guidelines to include haemolytic anaemia and sickle cell disease as relevant risk factors.

    Stated by West Suffolk NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 4 December 2020.
  2. 2

    Add clearer VTE assessment guidance, explicitly identify haemolytic anaemia as a thrombosis risk, and direct clinicians to seek senior guidance when needed.

    Stated by West Suffolk NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 4 December 2020.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    The Trust does not consider the decision to withhold prophylaxis in this case to represent a thematic issue requiring further Trust-wide action.

    Stated by West Suffolk NHS Foundation TrustDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update and publish VTE clinical guidelines to include haemolytic anaemia and sickle cell disease as relevant risk factors.

Verbatim wording from the response

“Finally, clinical guidelines have been updated for VTE (Prophylaxis for Venous Thromboembolism (VTE) in Adult Non-Pregnant Patients) which includes a section around risk factors. We have added the following risk factor; “Conditions such as haemolytic anaemia and sickle cell disease” to the relevant section of these guidelines and they are available on the staff intranet and are easily accessible.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 3 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add clearer VTE assessment guidance, explicitly identify haemolytic anaemia as a thrombosis risk, and direct clinicians to seek senior guidance when needed.

Verbatim wording from the response

“• Discrete prompting within the body of the assessment – clearer guidance has been added to the risk assessment. Haemolytic anaemia has been added explicitly to the ‘thrombosis risk – patient related’ section of the assessment document. The subsequent guidance displayed following completion of the assessment now includes a direct instruction to seek senior clinical guidance if needed.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 3 · response
Published 4 December 2020

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The Trust does not consider the decision to withhold prophylaxis in this case to represent a thematic issue requiring further Trust-wide action.

Verbatim wording from the response

“As part of the discussions within the Trust concerning this case it was agreed that whilst the initial consultant included in his plan VTE prophylaxis, if Mrs Winn’s INR blood test was within normal parameters, it was a conscious decision over a weekend to withhold the prophylaxis because haematuria (blood in urine) was present. Over the weekend period different clinicians formed the same conclusion. This is not a thematic issue for the Trust, however, it is hoped that by addressing the issues around the VTE prophylaxis process described above, as well as a clear referral process and treatment required pathway for clinicians to follow would provide further assurance that the risk of reoccurrence would be minimalised. Smart zone alerting is restricted to indicating an omission, rather than providing a discrete instruction.”

Source location

2020-0213-Response-from-West-Suffolk-Hospital-REDACTED.pdf
Page 4 · response
Published 4 December 2020

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026