PFD report

Mandy Jane DICKERSON · Prevention of Future Deaths report

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Issued 3 Apr 2022•Bedfordshire and Luton

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
8

Raised in this report

Recipients
2

Named on the report

Responses found
2

Of 2 recipients

Stated actions
9

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised8

  1. Failure to make, retain and convey documentation of ED streaming decisions
  2. Failure of the sepsis template to operate reliably and mandatorily
    Part of recurring concern: Failure to reliably recognise and respond promptly to sepsis
  3. Lack of a policy directing specialty registrar responses to out-of-hours assessment requests
    Part of recurring concern: Failure to provide requested on-call clinical review
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.7

  1. Action

    Update UGPC streaming guidance and add an addendum requiring clinician agreement or documented disagreement followed by immediate ED referral under Mandy’s Rule.

    Stated by Bedfordshire Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 26 April 2022.
  2. Action

    Enable Trust access to SystmOne so streaming information is available for access and review.

    Stated by Bedfordshire Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 26 April 2022.
  3. Action

    Audit patient records monthly for compliance with specialty-consultation recording requirements and discuss identified issues at joint clinical governance meetings.

    Stated by Atrumed LtdStated completedThe respondent said that this action was complete when they made their response on 26 April 2022.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    The underlying System One sepsis-template function is outside Atrumed’s control, limiting its ability to alter that software directly.

    Stated by Atrumed LtdUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to make, retain and convey documentation of ED streaming decisions

Wider context from the report

“1. I heard detailed evidence of the "streaming" service where patients attending the ED were directed to the UGPC on the basis of very little information gained from their presenting complaint and basic "eyeballing" of the patient. I understood that there is a difference between streaming to UGPC and triage for entry into the ED. I also understood the impact of the pandemic on the provision of services. However, it was apparent that very little documentation of the process with regard to each patient is made, kept or conveyed. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of the sepsis template to operate reliably and mandatorily

Wider context from the report

“2. The computer system in use at the Urgent GP Care Centre was prone at the time (April 2020) to glitches which rendered the use of the "Sepsis template" to be "advised" rather than mandatory. Sometimes it would display and other times not. ”

Is this part of a recurring concern?

Yes — Failure to reliably recognise and respond promptly to sepsis.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of a policy directing specialty registrar responses to out-of-hours assessment requests

Wider context from the report

“2. I have referred in (3) above to the situation with respect to the referrals to the speciality registrars out of hours. I was provided with information about many different policies and procedures but I did not hear evidence as to any policy directing how a speciality registrar should respond to a request for assessment when even allowing for the missing important observations, enough information was conveyed to mandate (in Dr ████████ and Dr ████████ opinions) a medical assessment. ”

Is this part of a recurring concern?

Yes — Failure to provide requested on-call clinical review.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to perform critical clinical observations

Wider context from the report

“4. There was in my view a failure to record and then to convey key information to the medical registrar who consequently may have given advice which was ill-informed. The nurse practitioner told me, in oral evidence and in a statement provided at the eleventh hour the night before the Inquest, that the measurements had been performed but simply not recorded. However, the remainder of the note was particularly and contemporaneously detailed with these critical observations being conspicuous in their absence. I found that the observations had not been made. In addition, no record was made of the name of the medical registrar making investigation of this element difficult. ”

Is this part of a recurring concern?

Yes — Unreliable patient observation arrangements.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient information gathering during emergency-department streaming to UGPC

Wider context from the report

“1. I heard detailed evidence of the "streaming" service where patients attending the ED were directed to the UGPC on the basis of very little information gained from their presenting complaint and basic "eyeballing" of the patient. I understood that there is a difference between streaming to UGPC and triage for entry into the ED. I also understood the impact of the pandemic on the provision of services. However, it was apparent that very little documentation of the process with regard to each patient is made, kept or conveyed. ”

Is this part of a recurring concern?

Yes — Unreliable emergency-department streaming and initial assessment.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Confusion over escalation and return-to-ED arrangements for out-of-hours specialty referrals

Wider context from the report

“3. There was fundamental confusion with regard to the management of patients, out of hours, who the treating UGPC clinician felt should be assessed by a relevant specialty, in this case medical, and where the relevant speciality felt assessment was unnecessary. It was understood by ████████ and by the treating UGPC nurse that once the speciality registrar had made a decision then that decision was final and the only option was to discharge the patient, unless they were in extremis, when a 222 call would be made for emergency assistance from the nearby hospital. I was told that if the patient was returned to the ED then the streaming nurse would simply refer them back. That view was flatly contradicted by Dr ████████, Consultant in Emergency Medicine at the Luton and Dunstable University Hospital and Deputy Medical Director. He told me it was entirely open to the UGPC staff to refer back to ED if there was difficulty. He did not accept that the ED would refuse to see patients referred back, saying it happened all the time. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to convey key clinical information to medical registrars

Wider context from the report

“4. There was in my view a failure to record and then to convey key information to the medical registrar who consequently may have given advice which was ill-informed. The nurse practitioner told me, in oral evidence and in a statement provided at the eleventh hour the night before the Inquest, that the measurements had been performed but simply not recorded. However, the remainder of the note was particularly and contemporaneously detailed with these critical observations being conspicuous in their absence. I found that the observations had not been made. In addition, no record was made of the name of the medical registrar making investigation of this element difficult. ”

Is this part of a recurring concern?

Yes — Unreliable communication of patient-care information between clinical staff.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record the identity of medical registrars providing advice

Wider context from the report

“4. There was in my view a failure to record and then to convey key information to the medical registrar who consequently may have given advice which was ill-informed. The nurse practitioner told me, in oral evidence and in a statement provided at the eleventh hour the night before the Inquest, that the measurements had been performed but simply not recorded. However, the remainder of the note was particularly and contemporaneously detailed with these critical observations being conspicuous in their absence. I found that the observations had not been made. In addition, no record was made of the name of the medical registrar making investigation of this element difficult. ”

Is this part of a recurring concern?

Yes — Failure to accurately record the identities of clinicians involved in patient care.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update UGPC streaming guidance and add an addendum requiring clinician agreement or documented disagreement followed by immediate ED referral under Mandy’s Rule.

Verbatim wording from the response

“The Trust has worked with Atrumed Healthcare to update the ‘Streaming Guidelines for the Urgent GP Clinic (UGPC)’ (appendix 1) to ensure more clarity in the system for referral from UGPC to the Hospital.”

Source location

Response from Bedfordshire Hospital NHS Foundation Trust
Page 2 · response
Published 26 April 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Enable Trust access to SystmOne so streaming information is available for access and review.

Verbatim wording from the response

“Streaming is an initial allocation assessment. The streaming nurse records a brief summary on a slip of paper of the 1 minute consultation that is carried out. This slip is handed to the ED receptionist. Where the patient is streamed to UGPC, the receptionist enters details onto SystmOne, UGPC’s patient management software. The clinical information on the slip of paper is also added to SystmOne.”

Source location

Response from Bedfordshire Hospital NHS Foundation Trust
Page 2 · response
Published 26 April 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit patient records monthly for compliance with specialty-consultation recording requirements and discuss identified issues at joint clinical governance meetings.

Verbatim wording from the response

“4. As to paragraph 5 of your concerns, it is of course for each individual practitioner (in accordance with their relevant regulatory body and their professional obligations) to ensure that they record the key information about a patient and the patient’s presentation and that they accurately report the same to any other practitioner that they may contact in respect of a patient. It is now, however, part of Atrumed’s policy that practitioners must record (in a patient’s records) the name and times of any specialty clinicians that they speak to (please see attached) We carry out monthly audits of the records to ensure that this is happening and any issues that are identified are discussed with the Trust out our joint clinical governance meetings.”

Source location

2022-0100 - Response from Atrumed Healthcare
Page 4 · response
Published 26 April 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Revise the referral protocol to clarify that the Urgent GP Care Centre may refer patients back to hospital for further assessment without specialty agreement, and disseminate it to clinicians and consultation rooms.

Verbatim wording from the response

“3. This paragraph addresses both paragraphs 3 and 4 of your concerns. Following the inquest and in conjunction with one another, Atrumed Ltd and the Trust reviewed the protocol that was in place for referrals between the hospital and the Urgent GP Care Centre and have revised it. The protocol now makes clear that the Urgent GP Care Centre can refer any patient back to the hospital for further assessment, whether or not it has the agreement of a speciality doctor. As a result, there is no longer any confusion between the Urgent GP Care Centre and the Trust in this regard. Protocol attached. The protocol has been shared with all clinicians and is available in all the consultation rooms and provided at induction.”

Source location

2022-0100 - Response from Atrumed Healthcare
Page 4 · response
Published 26 April 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Upgrade the software module and add a Sepsis Screening tool that flags abnormal observations indicating sepsis risk.

Verbatim wording from the response

“2. The sepsis template and how it operates is part of the System One software. System One is a nationally used software and the function of its templates is outside the control of Atrumed Ltd. However, Atrumed Ltd has recently (1) changed the software module to an Urgent Care Module and (2) added a Sepsis Screening tool as a bolt on. This means that if a patient’s observations are abnormal such that there is a risk of sepsis, this will be flagged up on the system. It is Atrumed’s local policy (attached) that this tool is to be used by its clinical practitioners.”

Source location

2022-0100 - Response from Atrumed Healthcare
Page 4 · response
Published 26 April 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require practitioners to record the names and times of specialty clinicians consulted in patient records.

Verbatim wording from the response

“4. As to paragraph 5 of your concerns, it is of course for each individual practitioner (in accordance with their relevant regulatory body and their professional obligations) to ensure that they record the key information about a patient and the patient’s presentation and that they accurately report the same to any other practitioner that they may contact in respect of a patient. It is now, however, part of Atrumed’s policy that practitioners must record (in a patient’s records) the name and times of any specialty clinicians that they speak to (please see attached) We carry out monthly audits of the records to ensure that this is happening and any issues that are identified are discussed with the Trust out our joint clinical governance meetings.”

Source location

2022-0100 - Response from Atrumed Healthcare
Page 4 · response
Published 26 April 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require clinical practitioners to use the Sepsis Screening tool under Atrumed’s local policy.

Verbatim wording from the response

“2. The sepsis template and how it operates is part of the System One software. System One is a nationally used software and the function of its templates is outside the control of Atrumed Ltd. However, Atrumed Ltd has recently (1) changed the software module to an Urgent Care Module and (2) added a Sepsis Screening tool as a bolt on. This means that if a patient’s observations are abnormal such that there is a risk of sepsis, this will be flagged up on the system. It is Atrumed’s local policy (attached) that this tool is to be used by its clinical practitioners.”

Source location

2022-0100 - Response from Atrumed Healthcare
Page 4 · response
Published 26 April 2022

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The underlying System One sepsis-template function is outside Atrumed’s control, limiting its ability to alter that software directly.

Verbatim wording from the response

“2. The sepsis template and how it operates is part of the System One software. System One is a nationally used software and the function of its templates is outside the control of Atrumed Ltd. However, Atrumed Ltd has recently (1) changed the software module to an Urgent Care Module and (2) added a Sepsis Screening tool as a bolt on. This means that if a patient’s observations are abnormal such that there is a risk of sepsis, this will be flagged up on the system. It is Atrumed’s local policy (attached) that this tool is to be used by its clinical practitioners.”

Source location

2022-0100 - Response from Atrumed Healthcare
Page 4 · response
Published 26 April 2022

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.2

  1. 1

    Investigate referrals made under Mandy’s Rule and discuss cases at regular UGPC/ED Joint Clinical Governance meetings for learning and continuous improvement.

    Stated by Bedfordshire Hospitals NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 26 April 2022.
  2. 2

    Maintain streaming at Emergency Department arrival to direct patients to emergency or urgent primary care assessment.

    Stated by Bedfordshire Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 26 April 2022.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Investigate referrals made under Mandy’s Rule and discuss cases at regular UGPC/ED Joint Clinical Governance meetings for learning and continuous improvement.

Verbatim wording from the response

“In all cases where a patient is referred to ED under this rule, an investigation will be carried and cases will be discussed at the regular UGPC/ED Joint Clinical Governance meetings to ensure learning and the continuous improvement of this system.”

Source location

Response from Bedfordshire Hospital NHS Foundation Trust
Page 3 · response
Published 26 April 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain streaming at Emergency Department arrival to direct patients to emergency or urgent primary care assessment.

Verbatim wording from the response

“Streaming has been implemented within primary care to assist on arrival at the Trust Emergency Department (ED) in deciding whether a patient will be seen in ED or in the Urgent GP Clinic (UGPC) which is run by Atrumed Healthcare. Streaming is undertaken by a designated nurse who is employed by the Trust.”

Source location

Response from Bedfordshire Hospital NHS Foundation Trust
Page 2 · response
Published 26 April 2022

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026