PFD report

Louise Sharon Henry · Prevention of Future Deaths report

Pin Get email alerts Request correction

Issued 16 Oct 2015•Derby and Derbyshire

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
5

Raised in this report

Recipients
3

Named on the report

Responses found
3

Of 3 recipients

Stated actions
16

Described in responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised5

  1. Lack of GP awareness and use of EMIS Special Patient Note and Right Care Plan facilities for mental health risk information
    Part of recurring concern: Unreliable EMIS clinical information and prescribing functionsPart of recurring concern: Unreliable recording of safety-critical mental health information
  2. Failure to ensure shared understanding of care co-ordinator roles and Care Programme Approach responsibilities
    Part of recurring concern: Failure to integrate mental health services across care settingsPart of recurring concern: Failure to maintain clear ownership of multi-agency support and carePart of recurring concern: Unreliable Care Programme Approach care coordinationPart of recurring concern: Unreliable care-coordinator provision and cover for mental health service users
  3. Failure of discharge letters to identify mental health relapse risks and indicators
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.13

  1. Action

    Circulate a DCHFT staff briefing to raise awareness of discharge-related risks and requirements.

    Stated by Derbyshire County Council and Derbyshire Healthcare NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 January 2015.
  2. Action

    Embed the Self-Directed Support framework into social work practice so discharges are structured and robust.

    Stated by Derbyshire County Council and Derbyshire Healthcare NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 16 January 2015.
  3. Action

    Raise the discharge-communication issue at the Trust Medical Advisory Committee to increase awareness among DCHFT psychiatrists.

    Stated by Derbyshire County Council and Derbyshire Healthcare NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 16 January 2015.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    Existing SDS policy, if correctly applied, ensures discharge letters identify reasons and risk triggers for reassessment and possible support reinstatement.

    Stated by Derbyshire County Council and Derbyshire Healthcare NHS Foundation TrustExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of GP awareness and use of EMIS Special Patient Note and Right Care Plan facilities for mental health risk information

Wider context from the report

“4. That GPs do not appreciate the use that can be made of the Special Patient Note facility and Right Care plan facility on the EMIS system operated by GPs. I heard evidence that key information relating to patients and in particular mental health patients can be updated on to the Special Patient Note facility and the Right Care Plan facility by GPs and used to record risk relapse triggers and indicators for patient’s with mental health difficulties and risk of suicide/ self harm. This enables Out of Hours Services such as those operated by Derbyshire HealthCare United to access key risk information when they are called out of hours when the GP and the full GP records with this key information is not available. There appears to be action that can be taken by NHS England through the Clinical Commissioning Groups to educate GPs as to this facility. ”

Is this part of a recurring concern?

Yes — Unreliable EMIS clinical information and prescribing functions; Unreliable recording of safety-critical mental health information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure shared understanding of care co-ordinator roles and Care Programme Approach responsibilities

Wider context from the report

“1. The CMHT from the evidence I heard did not understand that the DCC Recovery Team is not following the Care Programme approach, neither are lead professionals from the DCC Recovery Team acting as care co-ordinators for the purposes of the Care Programme Approach [CPA]. I heard evidence that the Psychiatrist from the CMHT understood that the social worker from the DCC Recovery Team was Louise Henry’s Care coordinator for CPA purposes and was following the Care Programme Approach. I also heard evidence that when the services of the DCC Recovery Team and CMHT ceased to be an Integrated service the understanding of the psychiatrist had been that the DCC Recovery Team workers would be following the CPA. I heard evidence from DCC Recovery Team that this was not the case and that they were not following the CPA or acting as the care co-ordinator for the purposes of CPA but instead worked to the Self Directed Support framework. It is important that the CMHT understand the roles and responsibilities of the Lead professional from the DCC Recovery Team and that they are not following the Care Programme approach or acting as the care co-ordinator. It is of concern that workers from the CMHT and DCC Recovery Team who often are involved in providing multi agency mental health services and joint working to patients misunderstand each others roles, responsibilities and processes. The care co-ordinator is a key role in the management of a patient with mental health difficulties and it is important that there is no ambiguity in respect of who is acting in this capacity. ”

Is this part of a recurring concern?

Yes — Failure to integrate mental health services across care settings; Failure to maintain clear ownership of multi-agency support and care; Unreliable Care Programme Approach care coordination; Unreliable care-coordinator provision and cover for mental health service users.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of discharge letters to identify mental health relapse risks and indicators

Wider context from the report

“2. That both the CMHT and the Recovery Team of DCC ensure that when discharging patients all necessary processes and procedures indicated in policies are followed by the lead professional and / or care co-ordinator and that discharge letters sent to GPs and to patients identify risk relapse triggers and indicators to ensure re-assessment if there are signs of deterioration in mental health and speedy referral back to secondary mental health services if required. My concern is that the processes and procedures indicated on discharge for Louise Henry were not followed and the confusion as to roles and responsibilities risks this re-occurring. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to distinguish Recovery Team services operated by different agencies

Wider context from the report

“3. There is a misunderstanding in respect of the Recovery Team from DCC and the Recovery Team within the CMHT and potential for confusion between professionals and service users due to there being 2 services operating under the title “Recovery Team” operated by different agencies namely DCC and the CMHT. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to follow required patient discharge processes and procedures

Wider context from the report

“2. That both the CMHT and the Recovery Team of DCC ensure that when discharging patients all necessary processes and procedures indicated in policies are followed by the lead professional and / or care co-ordinator and that discharge letters sent to GPs and to patients identify risk relapse triggers and indicators to ensure re-assessment if there are signs of deterioration in mental health and speedy referral back to secondary mental health services if required. My concern is that the processes and procedures indicated on discharge for Louise Henry were not followed and the confusion as to roles and responsibilities risks this re-occurring. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Circulate a DCHFT staff briefing to raise awareness of discharge-related risks and requirements.

Verbatim wording from the response

“7. A staff briefing has been circulated raising awareness relating to this issue across DCHFT.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 5 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Embed the Self-Directed Support framework into social work practice so discharges are structured and robust.

Verbatim wording from the response

“1. The Council is clear that the discharge arrangements set out in its Self-Directed Support (“SDS”) policy must be properly applied in every case. This is the policy relevant to social workers, NOT the Care Programme Approach (“CPA”) although they are intended to be complementary. Adherence to this policy ensures that following the decision to discharge someone from social care support they are properly informed as to the reasons for this decision and any alternative sources of support.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 4 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Raise the discharge-communication issue at the Trust Medical Advisory Committee to increase awareness among DCHFT psychiatrists.

Verbatim wording from the response

“9. The issue will be raised at the Trust Medical Advisory Committee to raise awareness with all DCHFT psychiatrists.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 5 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct benchmarking and follow-up audits of discharge letters.

Verbatim wording from the response

“10. A benchmarking audit and follow up audit of discharge letters is to be conducted by ████████”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 6 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Email fieldwork staff a reminder of Self-Directed Support processes, particularly discharge arrangements.

Verbatim wording from the response

“4. The Council has initiated a review of how Adult Care Mental Health workers manage risk within the service. A “Task and Finish Group” was set up in January 2015 to ensure social workers work consistently and robustly in managing risk to include compliance with SDS procedures, including where a person is discharged. This Group will also work collaboratively with the Trust and other Health colleagues where appropriate. In addition, the Council intends to email all relevant fieldwork staff with a reminder of the SDS processes, particularly the arrangements to be followed on discharge.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 5 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit a sample of recently closed cases to confirm adherence to the Self-Directed Support discharge procedure.

Verbatim wording from the response

“6. To ensure there is consistency across all cases, an audit will be undertaken in respect of a sample of recently closed cases to confirm adherence to the SDS discharge procedure. This will better inform Adult Care senior management as to whether further staff training is required.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 5 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update the Care Programme Approach and Discharge, Transfers/Transition Policies with clearer discharge-planning and GP-communication guidance.

Verbatim wording from the response

“8. A plan has been agreed to update the Care Programme Approach Policy and Discharge, Transfers/Transition Policy to provide clearer updated guidance upon discharge planning particularly in relation to communications with GPs.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 5 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review how Adult Care Mental Health workers manage risk through a Task and Finish Group, including compliance with Self-Directed Support discharge procedures.

Verbatim wording from the response

“4. The Council has initiated a review of how Adult Care Mental Health workers manage risk within the service. A “Task and Finish Group” was set up in January 2015 to ensure social workers work consistently and robustly in managing risk to include compliance with SDS procedures, including where a person is discharged. This Group will also work collaboratively with the Trust and other Health colleagues where appropriate. In addition, the Council intends to email all relevant fieldwork staff with a reminder of the SDS processes, particularly the arrangements to be followed on discharge.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 5 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Cascade the Service Manager Interface Meeting's role-clarification outcomes to staff through line-management supervision.

Verbatim wording from the response

“4. The Council has also established that there is still some work to be done in terms of education for health and social care workers on the expectations of each service pathway. The outcomes of the Service Manager Interface Meeting described above will be cascaded down to staff via line management supervision.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 4 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the PARIS discharge-letter format after the audit and determine necessary changes.

Verbatim wording from the response

“11. On completion of the audit, a review of the discharge letter format available within the PARIS system will take place and it will be amended accordingly. New templates will be configured which will alert GPs to information they should enter onto the ‘special patient notes’ facility.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 6 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review and clarify the respective roles and responsibilities of mental health and social care workers at the Service Manager Interface Meeting.

Verbatim wording from the response

“In order to address these concerns the Council and DCHFT intend to review:-”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 3 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update the Care Programme Approach Policy with clearer guidance on the relationship between CPA and Self-Directed Support.

Verbatim wording from the response

“2. Preliminary discussions have already taken place between Health and Social Care senior managers about the interface between CPA and SDS. Both organisations are clear that the two policies are intended to be complementary. It is acknowledged there may be cases where the individual is subject to CPA but where a social worker is the lead practitioner. The Council is clear that in following SDS, this will also fulfil the requirements of CPA. A plan involving senior managers from both organisations has been agreed to update the DCHFT Care Programme Approach Policy to provide clearer updated guidance upon this issue.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 4 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Remind practices to use Special Patient Notes and Right Care Plans for patients with mental health conditions.

Verbatim wording from the response

“I have been asked to remind you about the use of Special Patient Notes and, where available, Right Care Plans particularly in relation to patients with mental health conditions following a Regulation 28 report to prevent future deaths from the Coroner’s Office.”

Source location

2015-0013-Response-by-NHS-England
Page 1 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing SDS policy, if correctly applied, ensures discharge letters identify reasons and risk triggers for reassessment and possible support reinstatement.

Verbatim wording from the response

“5. The Council is satisfied that, if applied correctly, the existing policy would ensure that upon discharge a letter would be written to the client’s GP setting out the reasons for the discharge decision and would identify any risk triggers and indicators to ensure that there would be a re-assessment and possible reinstatement of support if there are signs of a deterioration in mental health.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 5 · response
Published 16 January 2015

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. 1

    Introduce new DCHFT terminology for community provision by November 2015 to clarify service identities between organisations.

    Stated by Derbyshire County Council and Derbyshire Healthcare NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 16 January 2015.
  2. 2

    Publish and distribute information explaining the Fieldwork (Mental Health) team's functions and relationship with other services.

    Stated by Derbyshire County Council and Derbyshire Healthcare NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 16 January 2015.
  3. 3

    Rename the Council's Recovery Team as Fieldwork (Mental Health) and launch and disseminate the new name across relevant services.

    Stated by Derbyshire County Council and Derbyshire Healthcare NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 16 January 2015.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce new DCHFT terminology for community provision by November 2015 to clarify service identities between organisations.

Verbatim wording from the response

“1. DCHFT is currently undergoing a transformation and is in the process of developing Neighborhood community provision. It is likely that within this process the term Recovery Team will no longer be used. New terminology will be in place by November 2015 and DCHFT will be mindful of the need for clarity between organisations.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 6 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Publish and distribute information explaining the Fieldwork (Mental Health) team's functions and relationship with other services.

Verbatim wording from the response

“3. Within the Council it has been acknowledged that there needs to be a sound understanding of what our services do and how they do work together to support those people in need of skilled care and support. The Council therefore plans to place a feature about the Fieldwork (Mental Health) (formerly known as the “Recovery Team”) in the next Practice Bulletin which we shall distribute to all teams including the Children and Younger Adults Department and the Trust. This will also serve to publicise the rebranding of the team described below. This information will also be shared with DCHFT colleagues.”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 4 · response
Published 16 January 2015

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Rename the Council's Recovery Team as Fieldwork (Mental Health) and launch and disseminate the new name across relevant services.

Verbatim wording from the response

“In order to address this concern the Council intends to do the following:”

Source location

2015-0013-Response-by-Derbyshire-Healthcare-NHS-Trust
Page 6 · response
Published 16 January 2015

Open published response
Back to top

Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
3/3

Data last updated 7 September 2026