PFD report

Linda Brooks · Prevention of Future Deaths report

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Issued 6 Feb 2026•Devon, Plymouth and Torbay

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
4

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
12

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised4

  1. Lack of a process for recording Datix referrals made by other organisations
    Part of recurring concern: Failure to reliably record safety information received from external organisations
  2. Lack of staff training and understanding of responsibility to report and escalate serious clinical incidents
    Part of recurring concern: Failure to escalate patient-safety concerns to senior oversightPart of recurring concern: Unreliable reporting of patient-safety incidents
  3. Lack of understanding of when Serious Incident Reports should be made or actioned retrospectively
    Part of recurring concern: Unreliable formal safety-incident management processesPart of recurring concern: Unreliable reporting of patient-safety incidents
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.11

  1. Action

    Commence quarterly learning events with incident reporting as a core topic.

    Stated by Torbay and South Devon NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 13 February 2026.
  2. Action

    Deliver additional community-hospital training and targeted communications reinforcing incident-reporting expectations.

    Stated by Torbay and South Devon NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 13 February 2026.
  3. Action

    Recruit and establish three Care Group Director of Nursing roles to lead governance and support patient safety.

    Stated by Torbay and South Devon NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 13 February 2026.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of a process for recording Datix referrals made by other organisations

Wider context from the report

“4. There appeared to be no process for recording the fact that another organisation such as SWAST had made a Datix referral which would then have mitigated the fact that the SWAST Team failed to pass on their own DATIX to Torbay and South Devon NHS Trust. ”

Is this part of a recurring concern?

Yes — Failure to reliably record safety information received from external organisations.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of staff training and understanding of responsibility to report and escalate serious clinical incidents

Wider context from the report

“1. There appeared to be a lack of training and understanding by staff at the Trust that it is everybody’s responsibility to report and escalate a serious clinical incident such as this ”

Is this part of a recurring concern?

Yes — Failure to escalate patient-safety concerns to senior oversight; Unreliable reporting of patient-safety incidents.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of understanding of when Serious Incident Reports should be made or actioned retrospectively

Wider context from the report

“3. There appears to be a lack of understanding as to when a Serious Incident Report should be made or actioned retrospectively ”

Is this part of a recurring concern?

Yes — Unreliable formal safety-incident management processes; Unreliable reporting of patient-safety incidents.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of effective clinical-note review to identify unrecognised or unreported clinical issues

Wider context from the report

“2. There appears to be no effective process in place for reviewing clinical notes to pick up a clinical issue such as this in circumstances where no complaint has been made by a family member, and no member of staff has recognised or reported it . ”

Is this part of a recurring concern?

Yes — Failure to reliably review clinical records for safety deficiencies.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Commence quarterly learning events with incident reporting as a core topic.

Verbatim wording from the response

“Since the inquest, additional community-hospital training and targeted communications have been delivered to reinforce incident reporting expectations, and a quarterly learning event programme will commence from June with incident reporting as a core topic. Effectiveness is monitored by the central Patient Safety Team through DCIQ reporting volumes and training compliance, reviewed monthly via PSIRG and escalated through care group governance where required.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 4 · response
Published 13 February 2026

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver additional community-hospital training and targeted communications reinforcing incident-reporting expectations.

Verbatim wording from the response

“Since the inquest, additional community-hospital training and targeted communications have been delivered to reinforce incident reporting expectations, and a quarterly learning event programme will commence from June with incident reporting as a core topic. Effectiveness is monitored by the central Patient Safety Team through DCIQ reporting volumes and training compliance, reviewed monthly via PSIRG and escalated through care group governance where required.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 4 · response
Published 13 February 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Recruit and establish three Care Group Director of Nursing roles to lead governance and support patient safety.

Verbatim wording from the response

“To ensure it is everybody’s responsibility to report and escalate serious patient safety incidents, the Trust has strengthened its patient safety governance, training, and reporting infrastructure.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 3 · response
Published 13 February 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update and publish the Trust PSIRF policy and plan to reflect new patient-safety insight data.

Verbatim wording from the response

“The Trust PSIRF policy and plan is available to access on the internet and was updated in January 2026 following new safety insight data. Effectiveness is monitored by the EIRM through review of all moderate-or-above incidents and confirmation of agreed investigation route and completion, reviewed weekly with actions tracked through care group governance.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 5 · response
Published 13 February 2026

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use the LfPSE-compliant reporting system to support cross-organisational routing of incidents to the relevant organisation.

Verbatim wording from the response

“In addition, the Trust’s incident reporting system is compliant with the national Learning from Patient Safety Events (LfPSE) service, supporting cross-organisational routing of incident reports where the incident occurred in another organisation.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 6 · response
Published 13 February 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use Medical Examiner reviews to systematically examine deaths and associated records, report concerns to DCIQ, and request structured judgement reviews where care may have contributed.

Verbatim wording from the response

“To ensure clinical issues are identified even when no complaint is raised, the Trust now uses the Medical Examiner (ME) review process to systematically review deaths and associated records.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 4 · response
Published 13 February 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Adopt PSIRF and operate weekly Executive Incident Review Meetings to determine proportionate investigation responses, including retrospective incidents.

Verbatim wording from the response

“To clarify when incidents require investigation (including retrospectively), the Trust has adopted PSIRF and uses a weekly Executive Incident Review Meeting (EIRM) to determine and govern the appropriate response.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 5 · response
Published 13 February 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review structured judgement review scores through care-group governance and executive meetings to determine further patient-safety investigation.

Verbatim wording from the response

“These are then reviewed by governance leads in the care group and scored on the DCIQ SJR system, with any scoring 1 or 2 triggering being considered for further investigation. These structured judgment reviews will be considered at the weekly executive review meeting for consideration of a more detailed patient safety review or patient safety incident investigation in line with local and National PSIRF priorities. Effectiveness is monitored by the ME service and care group governance leads via completion of ME reviews and the number/timeliness of DCIQ submissions and SJRs, reviewed weekly at the Executive Incident Review Meeting (EIRM).”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 5 · response
Published 13 February 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver incident-reporting education and training for clinical staff, including medical staff and new starters.

Verbatim wording from the response

“These roles support our clinical staff with the reporting of incidents, including education and training sessions for clinical staff, including medical staff. We have also just recruited 3 new Care group Director of Nursing roles to lead governance within our care group structures and to support patient safety.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 3 · response
Published 13 February 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate a process to receive external incident referrals, log them on DCIQ where needed, route them for investigation, and share outcomes with reporting organisations.

Verbatim wording from the response

“To ensure incidents raised by partner organisations (e.g., SWAST) are reliably captured and actioned, the Trust operates a defined process to receive external referrals, log them on DCIQ where needed, and route them for investigation.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 6 · response
Published 13 February 2026

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement DCIQ as the Trust incident-reporting system and communicate that all staff may report unexpected or unintended incidents.

Verbatim wording from the response

“A new reporting system [DCIQ] was implemented in the Trust in October 2023; the importance of reporting incidents formed a large part of the communication plan around this system.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 4 · response
Published 13 February 2026

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. 1

    Operate weekly multidisciplinary Patient Safety Incident Report Group reviews and disseminate learning through newsletters and staff bulletins.

    Stated by Torbay and South Devon NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 13 February 2026.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate weekly multidisciplinary Patient Safety Incident Report Group reviews and disseminate learning through newsletters and staff bulletins.

Verbatim wording from the response

“In July 2022 the Trust implemented a weekly Patient Safety Incident Report Group (PSIRG) to review patient safety incidents and reporting trends, risks, and emerging themes, with multidisciplinary attendance and routine care group presentations. Key learning and insights are shared via a bi-monthly Patient Safety Newsletter on the intranet and through the twice-weekly ICON email bulletin.”

Source location

2026-0085 - Response from Torbay and South Devon NHS Trust
Page 4 · response
Published 13 February 2026

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026