PFD report

Nicholas Kim Harrison · Prevention of Future Deaths report

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Issued 24 Apr 2024•Swansea and Neath Port Talbot

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
7

Raised in this report

Recipients
3

Named on the report

Responses found
3

Of 3 recipients

Stated actions
32

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised7

  1. Failure to conduct timely and sufficiently wide patient safety investigations
  2. Failure to conduct robust, transparent and timely formal complaint investigations
    Part of recurring concern: Unreliable handling of safety-related complaints
  3. Insufficient staff training in risk assessment on Ward F
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.20

  1. Action

    Complete a senior-management review and formulate recommendations and an improvement action plan for AMHP practice.

    Stated by Swansea CouncilStated completedThe respondent said that this action was complete when they made their response on 9 May 2024.
  2. Action

    Amend the AMHP assessment form to capture consultation views, reasons for non-consultation, earlier analysis, and doctors' individual views and detention-criteria conclusions.

    Stated by Swansea CouncilStated plannedThe respondent said that this action was planned when they made their response on 9 May 2024.
  3. Action

    Continue working with the Health Board through joint forums to secure appropriate WCCIS access for mental-health professionals requiring it.

    Stated by Swansea CouncilStated in progressThe respondent said that this action was in progress when they made their response on 9 May 2024.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.6

  1. Position

    Some matters raised in the report fall outside the Council’s remit, so it will not respond to them.

    Stated by Swansea CouncilOutside remitThe respondent said that this matter was outside its role or authority.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to conduct timely and sufficiently wide patient safety investigations

Wider context from the report

“I am concerned that if there is a reluctance within SBUHB to conduct robust, transparent and timely investigations into complaints in line with the formal complaints process and if there is a reluctance within SBUHB to ensure that a formal patient safety investigation following a death and / or patient safety incident is conducted in a timely manner and is sufficiently wide in scope, including reflecting on and incorporating the concerns from the affected family member, then SBUHB will not learn lessons from patient safety incidents and that this creates a risk that deaths will continue to occur. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to conduct robust, transparent and timely formal complaint investigations

Wider context from the report

“I am concerned that if there is a reluctance within SBUHB to conduct robust, transparent and timely investigations into complaints in line with the formal complaints process and if there is a reluctance within SBUHB to ensure that a formal patient safety investigation following a death and / or patient safety incident is conducted in a timely manner and is sufficiently wide in scope, including reflecting on and incorporating the concerns from the affected family member, then SBUHB will not learn lessons from patient safety incidents and that this creates a risk that deaths will continue to occur. ”

Is this part of a recurring concern?

Yes — Unreliable handling of safety-related complaints.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient staff training in risk assessment on Ward F

Wider context from the report

“I heard evidence that Ward F of Neath and Port Talbot hospital is being used as the Single Point of Admission (‘SPOA’) for all adults requiring hospital admission in the locality for assessment of their mental illness. I heard that Ward F is a 21 bedded unit and that the move to using just Ward F as the SPOA (as opposed to three units which had been the practice) was brought in during the Covid-19 pandemic to manage the spread of the Covid-19 virus but that this change had been under consideration in SBUHB prior to the Covid-19 pandemic. I heard that this has resulted in a significantly increased level of acuity on Ward F with a significant increase in pressure on staff, a higher turnover of mentally unwell patients, and an increased pressure on staff from, for example, the need to prepare paperwork for the Mental Health Review Tribunal for Wales in a short period of time after admission. During the inquest I heard evidence (and SBUHB accepted) that the risk assessment conducted on ████████ during his time in Ward F was not adequate and that there was no assessment of ████████ risk of absconding. I found that the pressure on staff in Ward F due to its use as the SPOA impacted on ████████ care whilst he was on Ward F. I heard evidence from SBUHB that at the time there was insufficient training on risk assessments in Ward F. I heard from SBUHB that the current target is to ensure that 75% of staff on Ward F are trained in risk assessment by the end of 2024. I am concerned that only having 75% of staff trained in assessing risk means that risks may not be adequately assessed in respect of all patients on Ward F which raises a concern that risk to self and / or others and / or the risk of absconding will not be properly identified thus creating a risk that other deaths will occur. This is particularly so given the increased rates of acuity in the patients on Ward F due to it being used as the SPOA. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Requirement for consent before assertive outreach to mentally unwell people in the community

Wider context from the report

“I am concerned that if consent is required before a mentally unwell person in the community is able to receive assertive outreach then there may be a gap in the mental health services within SBUHB that creates a risk that mentally unwell people will remain in the community without access to mental health services in circumstances where they may pose a risk to their own life or the lives of others. This is because whilst they may need access to mental health services, they may be too unwell to consent to that access. I am concerned that if there is such a systemic deficiency within SBUHB in relation to how to engage mentally unwell people in the community then this creates a risk that deaths will continue to occur. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to gather sufficient collateral information for MHA 83 assessments

Wider context from the report

“I am concerned that an inadequate understanding within the CCOS AMPH service of the duty to gather sufficient collateral information in the context of any assessment under the MHA 83 and / or inadequate systems being employed within CCOS in relation to this issue creates a risk that information may not be captured and / or may be lost in relation to mentally unwell individuals in the community where they may pose a risk to their own lives and / or the lives of others and that this creates a risk that other deaths will occur. ”

Is this part of a recurring concern?

Yes — Unreliable gathering and use of collateral information in mental health assessments.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record s.12 doctors’ assessment outcomes when patients are not admitted

Wider context from the report

“It is a mandatory requirement of the MHACOP Wales that a medical examination by a doctor of a patient in a formal assessment under the MHA 83 where they are considering admission to hospital must involve consideration by that doctor of all available relevant clinical information. I heard evidence in the inquest that doctors approved under s.12 MHA 83, and used by SBUHB to conduct assessments under the MHA 83, only have access to a patient’s medical records if they are employed by SBUHB. I heard that SBUHB rely heavily on s.12 doctors who are not directly employed by them and / or are locum doctors. I also heard that there is no system within SBUHB to ensure s.12 doctors are required to record the outcome of their assessment when there is a decision not to admit a patient to hospital. I heard evidence that there is no single digital record system / platform for Mental Health Services and associated access for practitioners across Wales. I am concerned that there is a system in place (or a lack of a system) in SBUHB and more widely across the NHS in Wales which is placing s.12 doctors at risk of acting contrary to the MHACOP Wales where they are unable to view a patient’s medical records prior to an assessment under the MHA 83. I am concerned that this creates a risk that assessments may be flawed and / or may not detect that a person requires admission to hospital in circumstances where that patient may pose a risk to their own life and / or to the lives of others and that this creates a risk that other deaths will occur. In addition, if a s.12 doctor is unable to record their assessment in a patient’s medical records there is a risk that important information may not be documented which may be relevant to an understanding of the risk a patient may pose to themselves or others thus creating a risk that other deaths will occur. ”

Is this part of a recurring concern?

Yes — Incomplete, inaccurate or unavailable clinical and care records; Unreliable recording of safety-critical mental health information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unavailability of relevant medical records to s.12 doctors before MHA 83 assessments

Wider context from the report

“It is a mandatory requirement of the MHACOP Wales that a medical examination by a doctor of a patient in a formal assessment under the MHA 83 where they are considering admission to hospital must involve consideration by that doctor of all available relevant clinical information. I heard evidence in the inquest that doctors approved under s.12 MHA 83, and used by SBUHB to conduct assessments under the MHA 83, only have access to a patient’s medical records if they are employed by SBUHB. I heard that SBUHB rely heavily on s.12 doctors who are not directly employed by them and / or are locum doctors. I also heard that there is no system within SBUHB to ensure s.12 doctors are required to record the outcome of their assessment when there is a decision not to admit a patient to hospital. I heard evidence that there is no single digital record system / platform for Mental Health Services and associated access for practitioners across Wales. I am concerned that there is a system in place (or a lack of a system) in SBUHB and more widely across the NHS in Wales which is placing s.12 doctors at risk of acting contrary to the MHACOP Wales where they are unable to view a patient’s medical records prior to an assessment under the MHA 83. I am concerned that this creates a risk that assessments may be flawed and / or may not detect that a person requires admission to hospital in circumstances where that patient may pose a risk to their own life and / or to the lives of others and that this creates a risk that other deaths will occur. In addition, if a s.12 doctor is unable to record their assessment in a patient’s medical records there is a risk that important information may not be documented which may be relevant to an understanding of the risk a patient may pose to themselves or others thus creating a risk that other deaths will occur. ”

Is this part of a recurring concern?

Yes — Inadequate mental health risk assessment; Unreliable access to relevant clinical records for safe care; Unreliable gathering and use of collateral information in mental health assessments.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete a senior-management review and formulate recommendations and an improvement action plan for AMHP practice.

Verbatim wording from the response

“Nevertheless, and in light of His Majesty's Coroner's concerns, senior management have carried out a review with the aim of gaining a fuller understanding of this matter of individual AMHP practice and formulating recommendations and an action plan for improvement. Specific actions, to be taken within the next month, include:”

Source location

Response from City and County of Swansea
Page 3 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend the AMHP assessment form to capture consultation views, reasons for non-consultation, earlier analysis, and doctors' individual views and detention-criteria conclusions.

Verbatim wording from the response

“vi. The AMHP assessment form is to be updated to include an additional section for the recording of the views of relevant others or reasons for not consulting with them, and AMHPs are to be directed/instructed to complete this section in as much detail as possible.”

Source location

Response from City and County of Swansea
Page 4 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue working with the Health Board through joint forums to secure appropriate WCCIS access for mental-health professionals requiring it.

Verbatim wording from the response

“The Council will continue to work with SBUHB via the various forums referred to above in order to ensure, as far as is reasonably possible, that the appropriate mental health professionals, deemed by SBUHB as requiring WCCIS access, is granted such access. Discussions have already taken place between SBUHB and the Council with the view to arranging for all patient clinical notes to be available across the relevant systems accessed by both organisations.”

Source location

Response from City and County of Swansea
Page 6 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver specific refresher training to AMHPs on gathering, weighting and recording collateral information through external training agencies.

Verbatim wording from the response

“iii. The Council will seek to deliver, via its external training agencies, specific refresher training to its AMHP team relating to the gathering, weighting and recording of collateral information.”

Source location

Response from City and County of Swansea
Page 3 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Discuss with Swansea University's AMHP training committee whether collateral-information competencies require greater emphasis in course delivery.

Verbatim wording from the response

“ii. The Principal Officer for Mental Health Services, in his capacity of Chair of Swansea University's AMHP training course committee, will discuss with the committee the key competence area relating to the obtaining of collateral information, and any requirement for the delivery of the course to include greater emphasis on the gathering, weighting and recording of collateral information.”

Source location

Response from City and County of Swansea
Page 3 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct quarterly audits of AMHP referrals and assessments for 12 months, followed by twice-yearly audits subject to initial findings.

Verbatim wording from the response

“xii. Audits of AMHP referrals and assessments are to be conducted quarterly for the first 12 months, then bi-annually from then on, depending on the findings of the initial quarterly audits. The audits will be undertaken by the Principal Officer for Mental Health Services with support from managers.”

Source location

Response from City and County of Swansea
Page 4 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Direct AMHPs to document referral, contact, Nearest Relative, collateral-information, decision-making, medical-discussion and assessment-stage details on assessment forms.

Verbatim wording from the response

“iv. AMHPs are to be directed/instructed to record all relevant assessment referral and contact information on the AMHP assessment form.”

Source location

Response from City and County of Swansea
Page 3 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Discuss with the Health Board the requirement for doctors to record their views and conclusions on the AMHP assessment form.

Verbatim wording from the response

“xi. The AMHP assessment form is to be amended so that the section referencing the doctors involved in the assessment process prompts the detailed recording of the doctors' individual views as to the individual's case and criteria for detention. The Council's Head of Adult Services has opened dialogue with Swansea Bay University Health Board's (hereafter "SBUHB") Service Group Director of Mental Health and Learning Disabilities with regard to the requirement for doctors to record their views/conclusions on the AMHP assessment form.”

Source location

Response from City and County of Swansea
Page 4 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Set national standards for mental-health risk assessment and discharge planning.

Verbatim wording from the response

“The patient safety programme is focussing on improvements within several wards across health boards in Wales, including Ward F at Neath Port Talbot Hospital. The programme will set national standards for risk assessment and discharge planning. Planning meetings with each health board will be completed by mid-July 2024. Through our assurance functions at Welsh Government, we will ensure that recommendations made following the inspections by HIW are followed through and actioned.”

Source location

Response from Welsh Government
Page 2 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor UHB performance against post-discharge follow-up, staff training, anti-ligature assessment, care-plan and risk-assessment metrics through monthly quality and delivery meetings.

Verbatim wording from the response

“I remain concerned about the failings of the UHB to provide effective and timely care to Mr Harrison, I am writing to the UHB to seek assurances against several measures, including the:”

Source location

Response from Welsh Government
Page 2 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide bespoke WARRN risk-assessment training to inpatient clinical staff and maintain training compliance above 90%, with monthly performance monitoring.

Verbatim wording from the response

“Swansea Bay University Health Board Response The Mental Health and Learning Disability Service Group Learning and Development Team have in place a program of training and monitoring for WARRN training, which will ensure that the training levels are above 90% for staff working in the area. Since the inquest additional and bespoke training has been provided for clinical staff on Ward F and across the other 2 adult Mental Health inpatient wards. This was provided on 20th and 21st May 2024 and again on 4th and 5th June 2024. Following these additional dates, the current compliance for WARRN training for registered nursing staff on Ward F is 94% and the overall percentage for Clinical staff on Ward F is 96% (this includes psychology, Occupational Therapy and Psychiatry). It would not be possible to achieve 100% compliance due to staff absence (e.g. maternity leave) and staff turnover.”

Source location

Response from Swansea Bay University Health Board 2
Page 5 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor Assertive Outreach Team activity monthly, including rejected referrals, reasons, rationale, review, and resulting actions.

Verbatim wording from the response

“Swansea Bay University Health Board Response The core role of the Assertive Outreach Team (AOT) is to work with patients who are difficult to engage or demonstrate poor compliance with care & treatment plans. Referral to the AOT is not dependant on the patient giving consent to such referral. A monthly monitoring system is now in place to scrutinise the activity of the AOT. This includes recording the reason for any individual referral not being accepted by the team, the rationale for declining and a review and any actions in regards to this decision making. This will allow for more oversight; and a deeper understanding of any referrals not being accepted as part of our quality assurance process.”

Source location

Response from Swansea Bay University Health Board 2
Page 9 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Commission a governance review of serious-incident-review arrangements within the Mental Health and Learning Disabilities Service Group.

Verbatim wording from the response

“Review Commissioning and Purpose As a commitment to ensure our internal processes remain robust, open to scrutiny, and are responsive, we commissioned a review by the Director of the Research, Development, Innovation, Improvement and Learning Hub of the governance in respect of the service’s serious incident reviews.”

Source location

Response from Swansea Bay University Health Board 2
Page 7 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide all SBUHB-employed Section 12 doctors with read access to WCCIS for Mental Health Act assessments.

Verbatim wording from the response

“Regarding access to WCCIS for MHA Assessments, all S12 Drs employed by SBUHB will be given read access to WCCIS to enable them to access information pertaining to the patient being assessed under the MHA 83. AMHPs also have full access to WCCIS. Both organisations (SBUHB/CCOS) committed to reminding both the AMHP and the S12 Drs to discuss patient history and any collateral information prior to the assessment taking place who recognise the importance of an all Wales digital solution. The Health Board, in the letter sent on 3rd April 2024, (referenced on page of this letter) covered this important area.”

Source location

Response from Swansea Bay University Health Board 2
Page 4 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review clinical-review processes with involved clinicians within seven working days to support complaint investigations and reflection on care.

Verbatim wording from the response

“Although the external report findings had been shared with the Clinician referred to in the concern identified by the Coroner, the Health Board accepts it should have been shared with the Clinician involved in a more timely manner. The Health Board has reflected and reviewed its processes which are currently used in clinical reviews, obtained to support the investigation of complaints, with the Clinicians involved within 7 working days. This will enable further discussions to take place and reflection undertaken in the care provided.”

Source location

Response from Swansea Bay University Health Board 2
Page 7 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Remind AMHPs and Section 12 doctors to discuss patient history and collateral information before Mental Health Act assessments.

Verbatim wording from the response

“Regarding access to WCCIS for MHA Assessments, all S12 Drs employed by SBUHB will be given read access to WCCIS to enable them to access information pertaining to the patient being assessed under the MHA 83. AMHPs also have full access to WCCIS. Both organisations (SBUHB/CCOS) committed to reminding both the AMHP and the S12 Drs to discuss patient history and any collateral information prior to the assessment taking place who recognise the importance of an all Wales digital solution. The Health Board, in the letter sent on 3rd April 2024, (referenced on page of this letter) covered this important area.”

Source location

Response from Swansea Bay University Health Board 2
Page 4 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct quarterly reviews of serious-incident investigations and complaints to ensure coordinated, timely progression under the relevant processes.

Verbatim wording from the response

“The Health Board is committed to ensuring a co-ordinated approach when an incident being investigated and when a concern is received by the Health Board. The Health Board’s approach is to investigate once and to investigate well in accordance with the Regulations and the Duty of Candour Statutory Guidance. Going forward the Head of Concerns Assurance will carry out a quarterly review of SI investigations and complaints to ensure that a coordinated approach is being delivered and investigations are being progressed in line with process.”

Source location

Response from Swansea Bay University Health Board 2
Page 8 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the governance report recommendations and prepare an implementation plan for the serious-incident investigative process.

Verbatim wording from the response

“The report provided a summary of the current processes established through this review and provided a number of recommendations which the Service Group Directors are set to review in July 2024 and prepare an implementation plan. One area of the Report focuses on the Investigative process and recommendations around:-”

Source location

Response from Swansea Bay University Health Board 2
Page 7 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the standard operating protocol for coordinating complaints and patient-safety incidents and identifying shared learning.

Verbatim wording from the response

“The Health Board has reviewed the Standard Operating Protocol document which outlines the process of managing a complaint which has already been identified as an incident which ensures that incidents and complaints are managed together or individually within a timely manner ensuring that a full investigation is undertaken, and shared learning identified. If a complaint is received which raises issues that are not being considered within the incident process then a complaint will be opened and investigated fully. If a complaint raises the same concerns as the scope of the incident, then the complaint will be investigated as part of the incident process and will be fully addressed within the incident report. For assurance, please find attached the SOP document.”

Source location

Response from Swansea Bay University Health Board 2
Page 8 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review, ratify, and recirculate the combined Assertive Outreach operational policy, including referral and eligibility arrangements.

Verbatim wording from the response

“The AOT Operational policy was reviewed earlier this year and ratified in March 2024. This review included the amalgamation of the policies for both the Neath Port Talbot and Swansea AOT. The role, function and purpose of the AOT is clearly set out within the policy, including the process of referral and eligibility criteria. This has been recirculated to all referring clinicians and the wider teams.”

Source location

Response from Swansea Bay University Health Board 2
Page 9 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Some matters raised in the report fall outside the Council’s remit, so it will not respond to them.

Verbatim wording from the response

“It is not within the Council's remit to respond to all of the matters of concern set out by His Majesty's Coroner in the Report, and it is appropriate that the Council responds to the first and second matters of concern. I shall address each in turn:”

Source location

Response from City and County of Swansea
Page 1 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

SBUHB and NHS Wales must primarily address concerns about Section 12 doctors’ records access and assessment recording.

Verbatim wording from the response

“This is a matter of concern for SBUHB and NHS Wales to primarily address, but the Council wishes to comment specifically in relation to access to its systems by Section 12 doctors.”

Source location

Response from City and County of Swansea
Page 5 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operational responses to the concerns are assigned to the health board and local authority, while Welsh Ministers set the policy and strategic framework.

Verbatim wording from the response

“I note the report has been sent to the UHB and the City and County of Swansea for a response and action and I expect them to provide responses within your timescale that address the concerns raised. I am issuing a separate Welsh Government response to ensure lines of accountability are clear. I take the concerns raised in the report very seriously and I would like to set out the actions being taken.”

Source location

Response from Welsh Government
Page 1 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Achieving 100% risk-assessment training compliance is not possible because of staff absence and turnover.

Verbatim wording from the response

“Swansea Bay University Health Board Response The Mental Health and Learning Disability Service Group Learning and Development Team have in place a program of training and monitoring for WARRN training, which will ensure that the training levels are above 90% for staff working in the area. Since the inquest additional and bespoke training has been provided for clinical staff on Ward F and across the other 2 adult Mental Health inpatient wards. This was provided on 20th and 21st May 2024 and again on 4th and 5th June 2024. Following these additional dates, the current compliance for WARRN training for registered nursing staff on Ward F is 94% and the overall percentage for Clinical staff on Ward F is 96% (this includes psychology, Occupational Therapy and Psychiatry). It would not be possible to achieve 100% compliance due to staff absence (e.g. maternity leave) and staff turnover.”

Source location

Response from Swansea Bay University Health Board 2
Page 5 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Assertive Outreach Team referrals do not depend on patients consenting to referral.

Verbatim wording from the response

“Swansea Bay University Health Board Response The core role of the Assertive Outreach Team (AOT) is to work with patients who are difficult to engage or demonstrate poor compliance with care & treatment plans. Referral to the AOT is not dependant on the patient giving consent to such referral. A monthly monitoring system is now in place to scrutinise the activity of the AOT. This includes recording the reason for any individual referral not being accepted by the team, the rationale for declining and a review and any actions in regards to this decision making. This will allow for more oversight; and a deeper understanding of any referrals not being accepted as part of our quality assurance process.”

Source location

Response from Swansea Bay University Health Board 2
Page 9 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The concern relates to City and County of Swansea’s AMHP service, not the Health Board’s actions.

Verbatim wording from the response

“Whilst this concern relates to the actions of City and County of Swansea (CCOS) and not Swansea Bay University Health Board (SBUHB), the two organisations are working closely together, to ensure that all learning is identified to improve patient safety. A formal meeting has been held between the Service and Head of Adult Services and Tackling Poverty from CCOS, to identify specific actions.”

Source location

Response from Swansea Bay University Health Board 2
Page 2 · response
Published 9 May 2024

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.12

  1. 1

    Liaise with the All-Wales AMHP Group Lead about potential review of Code of Practice guidance on gathering, weighting and recording collateral information.

    Stated by Swansea CouncilStated plannedThe respondent said that this action was planned when they made their response on 9 May 2024.
  2. 2

    Complete planning meetings with each health board by mid-July 2024.

    Stated by Welsh GovernmentStated plannedThe respondent said that this action was planned when they made their response on 9 May 2024.
  3. 3

    Use Welsh Government assurance functions to ensure HIW inspection recommendations are followed through and actioned.

    Stated by Welsh GovernmentStated plannedThe respondent said that this action was planned when they made their response on 9 May 2024.
  4. 4

    Establish the National Strategic Programme for Mental Health.

    Stated by Welsh GovernmentStated completedThe respondent said that this action was complete when they made their response on 9 May 2024.
  5. 5

    Seek assurances about other health boards’ performance against the specified patient-safety metrics.

    Stated by Welsh GovernmentStated plannedThe respondent said that this action was planned when they made their response on 9 May 2024.
  6. 6

    Establish a Mental Health Patient Safety Programme across health boards, covering procedural, relational, environmental, psychological and discharge workstreams.

    Stated by Welsh GovernmentStated completedThe respondent said that this action was complete when they made their response on 9 May 2024.
  7. 7

    Escalated concerns about the absence of an all-Wales digital mental-health records solution within the Health Board, partner organisations, and Wales-wide arrangements.

    Stated by Swansea Bay University Local Health BoardStated completedThe respondent said that this action was complete when they made their response on 9 May 2024.
  8. 8

    Circulated guidance to SBUHB clinical staff on accessible care plans, team sharing, and accurate intervention records.

    Stated by Swansea Bay University Local Health BoardStated completedThe respondent said that this action was complete when they made their response on 9 May 2024.
  9. 9

    Shared the guidance with Mental Health Act managers across the other Welsh health boards for dissemination to Section 12 doctors.

    Stated by Swansea Bay University Local Health BoardStated completedThe respondent said that this action was complete when they made their response on 9 May 2024.
  10. 10

    Send the guidance annually as a reminder to Section 12 doctors, including newly approved doctors.

    Stated by Swansea Bay University Local Health BoardStated plannedThe respondent said that this action was planned when they made their response on 9 May 2024.
  11. 11

    Place each care plan at the front of paper clinical notes or on the digital record’s front page.

    Stated by Swansea Bay University Local Health BoardStated plannedThe respondent said that this action was planned when they made their response on 9 May 2024.
  12. 12

    Share intervention plans directly with relevant team members through clinical team meetings, MDT meetings, or nurse handovers.

    Stated by Swansea Bay University Local Health BoardStated plannedThe respondent said that this action was planned when they made their response on 9 May 2024.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Liaise with the All-Wales AMHP Group Lead about potential review of Code of Practice guidance on gathering, weighting and recording collateral information.

Verbatim wording from the response

“i. The Council's Principal Officer for Mental Health Services will liaise with the All-Wales AMHP Group Lead with regard to this matter and His Majesty's Coroner's specific concern, and the potential benefit of, and pathway to, requesting a review of the Code of Practice, specifically the guidance relating to the gathering, weighting and recording of collateral information.”

Source location

Response from City and County of Swansea
Page 3 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete planning meetings with each health board by mid-July 2024.

Verbatim wording from the response

“The patient safety programme is focussing on improvements within several wards across health boards in Wales, including Ward F at Neath Port Talbot Hospital. The programme will set national standards for risk assessment and discharge planning. Planning meetings with each health board will be completed by mid-July 2024. Through our assurance functions at Welsh Government, we will ensure that recommendations made following the inspections by HIW are followed through and actioned.”

Source location

Response from Welsh Government
Page 2 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use Welsh Government assurance functions to ensure HIW inspection recommendations are followed through and actioned.

Verbatim wording from the response

“The patient safety programme is focussing on improvements within several wards across health boards in Wales, including Ward F at Neath Port Talbot Hospital. The programme will set national standards for risk assessment and discharge planning. Planning meetings with each health board will be completed by mid-July 2024. Through our assurance functions at Welsh Government, we will ensure that recommendations made following the inspections by HIW are followed through and actioned.”

Source location

Response from Welsh Government
Page 2 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish the National Strategic Programme for Mental Health.

Verbatim wording from the response

“The Welsh Government has set up a National Strategic Programme for Mental Health in May 2024. This is being led by the NHS Executive, our delivery function within NHS Wales. An immediate focus for the mental health programme was the establishment of a Mental Health Patient Safety Programme, which all health boards are actively engaged in. There are five workstreams within the patient safety programme which cover procedural, relational, environmental, psychological and discharge areas.”

Source location

Response from Welsh Government
Page 2 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Seek assurances about other health boards’ performance against the specified patient-safety metrics.

Verbatim wording from the response

“This will be monitored at regular intervals through the UHB monthly Integrated Quality, Planning and Delivery meetings. I will also seek assurances about how other health boards are performing against these metrics. I am also aware that Digital Health and Care Wales are developing an electronic patient record that will help in the sharing of patient information.”

Source location

Response from Welsh Government
Page 3 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish a Mental Health Patient Safety Programme across health boards, covering procedural, relational, environmental, psychological and discharge workstreams.

Verbatim wording from the response

“The Welsh Government has set up a National Strategic Programme for Mental Health in May 2024. This is being led by the NHS Executive, our delivery function within NHS Wales. An immediate focus for the mental health programme was the establishment of a Mental Health Patient Safety Programme, which all health boards are actively engaged in. There are five workstreams within the patient safety programme which cover procedural, relational, environmental, psychological and discharge areas.”

Source location

Response from Welsh Government
Page 2 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Escalated concerns about the absence of an all-Wales digital mental-health records solution within the Health Board, partner organisations, and Wales-wide arrangements.

Verbatim wording from the response

“Currently, there is not an all Wales digital solution for mental health records. Concerns about this have been escalated within the health board, with partner organisations and on an all Wales level. The design and procurement of an integrated system is being taken forward via the West Glamorgan Regional Connecting Care Programme Board, with Digital Health Care Wales (DHCW).”

Source location

Response from Swansea Bay University Health Board 2
Page 4 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Circulated guidance to SBUHB clinical staff on accessible care plans, team sharing, and accurate intervention records.

Verbatim wording from the response

“A formal letter has previously been circulated (dated 3rd April 2024) to all clinical staff within the Mental Health and Learning Disabilities Service Group in SBUHB. This letter from the Mental Health and Learning Disabilities (MH&LD) Service Group Medical Director and Nurse Director, highlights the responsibility of all clinicians to ensure that all plans of care are easily accessible,”

Source location

Response from Swansea Bay University Health Board 2
Page 2 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Shared the guidance with Mental Health Act managers across the other Welsh health boards for dissemination to Section 12 doctors.

Verbatim wording from the response

“Section 12 Approved Doctors (S12) are employed on an all Wales basis and are operationally overseen by the All Wales Approval Manager for Approved Clinicians and S12 Doctors, who is based within Betsi Cadwaladr University Health Board. The letter was previously circulated within SBUHB only and has since been shared with the Mental Health Act team managers within the other 6 Health Boards in Wales to share with the S12 Doctors, therefore covering the All Wales list. In addition, the Mental Health Act Manager within SBUHB has been instructed to send out this communication on an annual basis as a reminder of this and for any new S12 Doctors added to the list.”

Source location

Response from Swansea Bay University Health Board 2
Page 3 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Send the guidance annually as a reminder to Section 12 doctors, including newly approved doctors.

Verbatim wording from the response

“Section 12 Approved Doctors (S12) are employed on an all Wales basis and are operationally overseen by the All Wales Approval Manager for Approved Clinicians and S12 Doctors, who is based within Betsi Cadwaladr University Health Board. The letter was previously circulated within SBUHB only and has since been shared with the Mental Health Act team managers within the other 6 Health Boards in Wales to share with the S12 Doctors, therefore covering the All Wales list. In addition, the Mental Health Act Manager within SBUHB has been instructed to send out this communication on an annual basis as a reminder of this and for any new S12 Doctors added to the list.”

Source location

Response from Swansea Bay University Health Board 2
Page 3 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Place each care plan at the front of paper clinical notes or on the digital record’s front page.

Verbatim wording from the response

“It has been noted in this particular case that there was a plan for intervention when the patient represented to the service. It appears that this plan was recorded in a set of clinical notes as an integral entry to a review, which would mean that any future clinician would need to look back through the notes to know what the plan was to be. With immediate effect:”

Source location

Response from Swansea Bay University Health Board
Page 1 · response
Published 9 May 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Share intervention plans directly with relevant team members through clinical team meetings, MDT meetings, or nurse handovers.

Verbatim wording from the response

“It has been noted in this particular case that there was a plan for intervention when the patient represented to the service. It appears that this plan was recorded in a set of clinical notes as an integral entry to a review, which would mean that any future clinician would need to look back through the notes to know what the plan was to be. With immediate effect:”

Source location

Response from Swansea Bay University Health Board
Page 1 · response
Published 9 May 2024

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026