PFD report

Janice HOPPER · Prevention of Future Deaths report

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Issued 28 Nov 2022•Norfolk

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
13

Raised in this report

Recipients
2

Named on the report

Responses found
1

Of 2 recipients

Stated actions
13

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised13

  1. Inaccurate recording of food intake
    Part of recurring concern: Inadequate management of patients' nutrition and hydration needsPart of recurring concern: Unreliable recording of fluid balance information
  2. Inconsistent blood-sugar monitoring instructions across documents
    Part of recurring concern: Failure to reliably measure and monitor blood glucose levelsPart of recurring concern: Unreliable diabetes care and management
  3. Failure of senior staff to regularly review or audit care plans
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.12

  1. Action

    Maintain person-centred diabetes care plans covering hypo- and hyperglycaemia responses and residents’ dietary requirements.

    Stated by Runwood Homes PLCStated completedThe respondent said that this action was complete when they made their response on 1 December 2022.
  2. Action

    Complete new-resident risk assessments within 24 hours and care plans within seven days, prioritising high-risk assessments within six hours and reviewing plans with families and when needs change.

    Stated by Runwood Homes PLCStated plannedThe respondent said that this action was planned when they made their response on 1 December 2022.
  3. Action

    Review diabetes menus with catering and nutrition staff at monthly nutritional meetings, minute the discussions and distribute the information to care and kitchen teams.

    Stated by Runwood Homes PLCStated completedThe respondent said that this action was complete when they made their response on 1 December 2022.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Inaccurate recording of food intake

Wider context from the report

“9. There were concerns about Mrs Hopper's food intake. It is not clear from the evidence that the amount stated in the records as being consumed was accurate. For instance, on several occasions she was noted to have consumed large amounts of fluid in one go and to have eaten more than one meal within a short space of time. ”

Is this part of a recurring concern?

Yes — Inadequate management of patients' nutrition and hydration needs; Unreliable recording of fluid balance information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Inconsistent blood-sugar monitoring instructions across documents

Wider context from the report

“5. Mrs Hopper was diagnosed with Diabetes. The Care Plan provided for Mrs Hopper's blood sugar levels to be checked twice weekly. This information differed from information contained in other documents. Mrs Hopper's blood sugar levels were not checked until the day she presented as unwell and was admitted to hospital, some fourteen days after admission. ”

Is this part of a recurring concern?

Yes — Failure to reliably measure and monitor blood glucose levels; Unreliable diabetes care and management.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of senior staff to regularly review or audit care plans

Wider context from the report

“11. Care Plans are not regularly reviewed or audited by senior members of staff. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Reliance on estimated fluid intake and output amounts

Wider context from the report

“7. Due to concerns about Mrs Hopper's intake of fluid, there was a recommended daily fluid intake. The amounts of fluid given to Mrs Hopper and the amounts she drank were estimated by staff. ”

Is this part of a recurring concern?

Yes — Failure to reliably monitor patient fluid balance.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Inaccuracies in care plans

Wider context from the report

“3. The Care Plan contained several inaccuracies such as referring to Mrs Hopper as a "man" and saying she enjoyed taking her meals in the communal dining room, when she was confined to her room due to Covid 19 isolation. ”

Is this part of a recurring concern?

Yes — Unreliable care-planning processes.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to administer as-needed morphine only when required

Wider context from the report

“10. Mrs Hopper was discharged from hospital with medication including Morphine Sulphate. The written instructions were she was to be given a dose four times a day "as and when required". Mrs Hopper was given seventeen doses of Morphine Sulphate as a matter of course, regardless of whether this was required, before this was stopped by a General Practitioner. ”

Is this part of a recurring concern?

Yes — Unsafe medication administration.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to check blood sugar levels twice weekly

Wider context from the report

“5. Mrs Hopper was diagnosed with Diabetes. The Care Plan provided for Mrs Hopper's blood sugar levels to be checked twice weekly. This information differed from information contained in other documents. Mrs Hopper's blood sugar levels were not checked until the day she presented as unwell and was admitted to hospital, some fourteen days after admission. ”

Is this part of a recurring concern?

Yes — Failure to reliably measure and monitor blood glucose levels; Unreliable diabetes care and management.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to prepare care plans with relevant family input

Wider context from the report

“1. Mrs Hopper had dementia. The Care Plan was not prepared with input from Mrs Hopper's husband. ”

Is this part of a recurring concern?

Yes — Failure to involve families and carers in safety-critical care decisions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to implement recommended fluids and nutrition auditing and staff lessons-learned processes

Wider context from the report

“12. An internal investigation carried out by the Care Home recommended review of Fluids and Nutrition be audited regularly and a "lessons learnt" document would be created for all staff. There is no evidence that these steps have been taken. ”

Is this part of a recurring concern?

Yes — Unreliable nutrition and hydration safety governance.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure care-plan information is resident-specific

Wider context from the report

“2. Evidence was heard that some information in the Care Plan purporting to relate to Mrs Hopper was "cut and paste" from another resident's Care Plan. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record fluid intake directly by the estimating staff

Wider context from the report

“8. The amount of fluid intake was not always recorded in the notes by the staff who had estimated the amount consumed but relayed to another member of staff who would complete the records. ”

Is this part of a recurring concern?

Yes — Unreliable recording of fluid balance information.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of recorded diabetes-specific dietary instructions

Wider context from the report

“6. The Care Plan provided for Mrs Hopper to be on a controlled diet due to her diagnosis of Diabetes. Evidence was heard this meant "low sugar" and staff were made aware of this orally. There was no record of any specific diet relating to Mrs Hopper or to a resident with a diagnosis of diabetes. ”

Is this part of a recurring concern?

Yes — Unreliable diabetes care and management.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to complete scheduled weekly weighing

Wider context from the report

“4. The Care Plan provided for Mrs Hopper to be weighed weekly. She was not weighed weekly. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain person-centred diabetes care plans covering hypo- and hyperglycaemia responses and residents’ dietary requirements.

Verbatim wording from the response

“Further to the inquest, all residents with a diagnosis of diabetes, whether it be tablet or diet control, are now having their blood sugars monitored via the GP practice and these residents are having their bloods taken every 3-6 months. All care plans are now person centred to the individual with how staff should respond to a resident who may be experiencing hypo/hyperglycaemic episodes, and they better reflect the residents dietary requirements. As part of the process of reviewing care plans for residents with diabetes, advice was obtained from the catering and hospitality lead, who also worked closely with a nutritionist on the menus for the care home, which included advice related to menus for residents with diabetes.”

Source location

Response from Runwood Homes
Page 2 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Complete new-resident risk assessments within 24 hours and care plans within seven days, prioritising high-risk assessments within six hours and reviewing plans with families and when needs change.

Verbatim wording from the response

“New residents’ risk assessments will be completed in co-ordination within 24 hours and care plans within 7 days, although priority will be given within the first 6 hours to the highest risks to residents, e.g. choking, falls, pressure ulcers, evacuation during a fire, nutrition/hydration and any other specific ones such as pain, epilepsy, diabetes, moving and handling, absconding. This will allow staff to be able to assess the resident and gain further knowledge of their needs. All families will be invited to attend after 6 weeks to review these and then sign, these will be followed up monthly during the “Resident Of The Day” process and a full review will be undertaken at 6 months of the resident’s care plan and risk assessments, or if needs change they will be reviewed sooner.”

Source location

Response from Runwood Homes
Page 1 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review diabetes menus with catering and nutrition staff at monthly nutritional meetings, minute the discussions and distribute the information to care and kitchen teams.

Verbatim wording from the response

“Further to the inquest, all residents with a diagnosis of diabetes, whether it be tablet or diet control, are now having their blood sugars monitored via the GP practice and these residents are having their bloods taken every 3-6 months. All care plans are now person centred to the individual with how staff should respond to a resident who may be experiencing hypo/hyperglycaemic episodes, and they better reflect the residents dietary requirements. As part of the process of reviewing care plans for residents with diabetes, advice was obtained from the catering and hospitality lead, who also worked closely with a nutritionist on the menus for the care home, which included advice related to menus for residents with diabetes.”

Source location

Response from Runwood Homes
Page 2 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor blood glucose and obtain blood tests every three to six months for residents with diabetes through the GP practice.

Verbatim wording from the response

“Further to the inquest, all residents with a diagnosis of diabetes, whether it be tablet or diet control, are now having their blood sugars monitored via the GP practice and these residents are having their bloods taken every 3-6 months. All care plans are now person centred to the individual with how staff should respond to a resident who may be experiencing hypo/hyperglycaemic episodes, and they better reflect the residents dietary requirements. As part of the process of reviewing care plans for residents with diabetes, advice was obtained from the catering and hospitality lead, who also worked closely with a nutritionist on the menus for the care home, which included advice related to menus for residents with diabetes.”

Source location

Response from Runwood Homes
Page 2 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Communicate lessons learned through flash meetings, staff and care-team-leader meetings, one-to-one sessions, and read-and-sign distribution to the team.

Verbatim wording from the response

“Lessons learnt have been completed and reviewed, regular staff and care team leaders meetings have been held to communicate these changes, and also 1:1 supervisions have been held.”

Source location

Response from Runwood Homes
Page 3 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Train care staff to create individualised electronic care plans without copying from other residents’ plans.

Verbatim wording from the response

“All care staff have now completed further training on the electronic care plan system, all care staff are fully trained in making sure care plans are developed for the individual and nothing is to be copied and pasted from others’ care plans. This is being regularly reviewed by the senior team through auditing, and reviewed again monthly during the resident of the day process.”

Source location

Response from Runwood Homes
Page 1 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide person-centred protocols and care-plan instructions for PRN medicines, including pain assessment for residents unable to verbalise pain.

Verbatim wording from the response

“All as required (PRN) medication has a protocol produced that is person centred. For any resident that has a cognitive impairment and is unable to verbalise pain, staff will assess whether they are or are not in pain by using facial expressions, body language or a pain assessment tool to gain this information and act on the information obtained.”

Source location

Response from Runwood Homes
Page 2 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver additional medication training to senior care staff to develop their medication-administration skills.

Verbatim wording from the response

“PRN medications are documented in the residents care plan, along with regular medication, so all senior staff that are medication trained will have this knowledge when administering medication, all senior staff have been completing extra medication training to develop their skills.”

Source location

Response from Runwood Homes
Page 2 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use an in-person pre-admission form documenting resident and family input, with family involvement subject to the resident’s consent where they have capacity.

Verbatim wording from the response

“New pre admission form has been developed and now includes detailed information regarding resident and family input, all pre admissions will be completed in person and not over the phone, families will be involved as part of the pre-admission process irrespective of resident capacity as long as the resident with capacity consents, this will be documented on the form.”

Source location

Response from Runwood Homes
Page 1 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate a hydration-monitoring system using first-four-week fluid charts, shift-based hydration trolleys, millilitre recording and daily senior review of charts and electronic records.

Verbatim wording from the response

“All residents’ care plans are developed with the individual, information gained from the residents’ pre admission assessment and information gained from the resident and their family allows us to gain information regarding what their fluid intake has been like and also through fluid charts for the first four weeks, allows us to monitor fluid intake. Hydration trolleys are in effect at the home, one each shift one person is allocated to be responsible for ensuring that residents’ fluid intake is monitored and documented accurately. This was discussed at the care plan training and how to accurately record fluid intake. All staff are required to ensure that they record intake in millilitres, “mls” in all entries so that the electronic care record system automatically picks up the intake and calculates it.”

Source location

Response from Runwood Homes
Page 2 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Weigh new residents weekly for their first four weeks to monitor dietary needs and identify whether multidisciplinary input is required.

Verbatim wording from the response

“Again through a thorough pre admission assessment and training delivered on developing person centred care plans, any potential for inaccuracies is being closely monitored by the senior team as documented above. All new residents admitted to the home are being weighed weekly for the first 4 weeks of their stay, this allows us to monitor residents’ dietary needs closely and to ensure that these are being met, and to assess whether any further input is needed from multi-disciplinary teams.”

Source location

Response from Runwood Homes
Page 1 · response
Published 1 December 2022

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit care plans regularly through senior-team reviews and the monthly Resident of the Day process to check accuracy, person-centred content and individualisation.

Verbatim wording from the response

“All care staff have now completed further training on the electronic care plan system, all care staff are fully trained in making sure care plans are developed for the individual and nothing is to be copied and pasted from others’ care plans. This is being regularly reviewed by the senior team through auditing, and reviewed again monthly during the resident of the day process.”

Source location

Response from Runwood Homes
Page 1 · response
Published 1 December 2022

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. 1

    Require two trained staff to record and check medicines received into the home and resolve discharge or prescription queries with the hospital or GP.

    Stated by Runwood Homes PLCStated completedThe respondent said that this action was complete when they made their response on 1 December 2022.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require two trained staff to record and check medicines received into the home and resolve discharge or prescription queries with the hospital or GP.

Verbatim wording from the response

“All senior care staff have to record all medication received into the home and two staff are required to check and sign in medication on the medication administration record (MAR) chart. This follows the medication policy and procedure, any concerns over documentation when a person is discharged from a hospital are followed up with the hospital, and if admitted from the community, the resident’s GP will be contacted to confirm any queries with prescriptions.”

Source location

Response from Runwood Homes
Page 2 · response
Published 1 December 2022

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026