PFD report

David Stables · Prevention of Future Deaths report

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Issued 6 Dec 2024•South Yorkshire (Western)

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
2

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
8

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised2

  1. Failure to record mental health or medication reviews
    Part of recurring concern: Incomplete, inaccurate or unavailable clinical and care records
  2. Failure to conduct full mental health reviews when required
    Part of recurring concern: Failure to provide timely continuing mental health reviews and follow-up
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. Action

    Review all current SSRI patients, prioritising those discharged from mental health services, using the new template and completing mental health and medication reviews.

    Stated by Dearne Valley Group PracticeStated completedThe respondent said that this action was complete when they made their response on 9 December 2024.
  2. Action

    Contact patients discharged from mental health services, arrange initial reviews, and provide SSRI follow-up every one to four weeks until stable, then six-monthly reviews.

    Stated by Dearne Valley Group PracticeStated plannedThe respondent said that this action was planned when they made their response on 9 December 2024.
  3. Action

    Review patients starting SSRIs every one to four weeks until stable, then every six months while they continue taking the medication.

    Stated by Dearne Valley Group PracticeStated plannedThe respondent said that this action was planned when they made their response on 9 December 2024.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    Secondary mental health teams review patients remaining under their care; the practice assumes care after discharge.

    Stated by Dearne Valley Group PracticeRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record mental health or medication reviews

Wider context from the report

“(1) I am concerned that there were no recorded mental health or medication reviews from April 2020 until February 2024 when David attended the GP asking for help. I was unable to establish whether these reviews had taken place and just not been recorded or whether full mental health reviews had not taken place when they should have been. (2) (3) ”

Is this part of a recurring concern?

Yes — Incomplete, inaccurate or unavailable clinical and care records.

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Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to conduct full mental health reviews when required

Wider context from the report

“(1) I am concerned that there were no recorded mental health or medication reviews from April 2020 until February 2024 when David attended the GP asking for help. I was unable to establish whether these reviews had taken place and just not been recorded or whether full mental health reviews had not taken place when they should have been. (2) (3) ”

Is this part of a recurring concern?

Yes — Failure to provide timely continuing mental health reviews and follow-up.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review all current SSRI patients, prioritising those discharged from mental health services, using the new template and completing mental health and medication reviews.

Verbatim wording from the response

“2. We have reviewed each patient who is currently taking a selective serotonin reuptake inhibitors (SSRI) medication using the new template, starting with patients who have been discharged from a mental health service, as was Mr Stables. All patients have received a mental health review and a mental health medication review, who have been discharged from a mental health service.”

Source location

Response from Dearne Valley Group Practice
Page 1 · response
Published 9 December 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Contact patients discharged from mental health services, arrange initial reviews, and provide SSRI follow-up every one to four weeks until stable, then six-monthly reviews.

Verbatim wording from the response

“3. We have updated the process for future patients following discharge from any mental health service. Now, when we receive notification that a patient has been discharged from any mental health service, we will contact the patient to book them an appointment for an initial mental health review. If the patient has been prescribed an SSRI, we will review the patient between 1 to 4 weeks (as determined by the reviewing clinician and with the patient’s agreement) and ongoing until they are stable. Once a patient is stable, they will be recalled for review every 6 months whilst they are being prescribed SSRI medication.”

Source location

Response from Dearne Valley Group Practice
Page 1 · response
Published 9 December 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review patients starting SSRIs every one to four weeks until stable, then every six months while they continue taking the medication.

Verbatim wording from the response

“4. Patients starting an SSRI for the first time will also be seen every 1 to 4 weeks until they are stable, after which they will also be reviewed every 6 months whilst they are taking the medication. If patients choose to stop the medication themselves without our knowledge, this will be picked up at the review date and a mental health review and discussed with the patient. We are using scheduled tasks for”

Source location

Response from Dearne Valley Group Practice
Page 1 · response
Published 9 December 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Create and implement a mental health template that standardises coding of mental health and medication reviews in clinical records.

Verbatim wording from the response

“1. On December 18, 2024, we held a clinical meeting specifically to address the concern raised in the Regulation 28 Report. As a practice, we agreed a process which will assist current and future clinicians to correctly code into the clinical record when they have completed a mental health review and/ or a mental health medication review. To do this we have created a new mental health template to standardise the procedure which all clinicians now use.”

Source location

Response from Dearne Valley Group Practice
Page 1 · response
Published 9 December 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Inform the clinical team that reviews must include clear coding and wording in patient records for all patients.

Verbatim wording from the response

“It has been made very clear to all the clinical team that in addition to undertaking reviews it is necessary that coding and clear wording of ‘mental health review’/ ‘medication review’ is included in order for clarity in the patient record so that it is clear to third parties that these have taken place, not just for mental health patients, but for all patients.”

Source location

Response from Dearne Valley Group Practice
Page 2 · response
Published 9 December 2024

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use scheduled reminders to prompt clinicians to complete patients’ mental health and medication reviews.

Verbatim wording from the response

“4. Patients starting an SSRI for the first time will also be seen every 1 to 4 weeks until they are stable, after which they will also be reviewed every 6 months whilst they are taking the medication. If patients choose to stop the medication themselves without our knowledge, this will be picked up at the review date and a mental health review and discussed with the patient. We are using scheduled tasks for”

Source location

Response from Dearne Valley Group Practice
Page 1 · response
Published 9 December 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Secondary mental health teams review patients remaining under their care; the practice assumes care after discharge.

Verbatim wording from the response

“6. Patients who are still under the care of a secondary care mental health team will be reviewed by them, we will take over their care and treatment plan when the patient is discharged back to us.”

Source location

Response from Dearne Valley Group Practice
Page 2 · response
Published 9 December 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Mental health and medication reviews had occurred; the material problem was missing clinical-record coding.

Verbatim wording from the response

“We recognise the concerns you have raised about the lack of recording of mental health review and medication reviews. I have been assured that reviews had taken place, but they were not clearly or accurately recorded by the clinicians who consulted with Mr Stables. I am writing to set out the steps we have taken to assure that we will record this correctly going forward.”

Source location

Response from Dearne Valley Group Practice
Page 1 · response
Published 9 December 2024

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.2

  1. 1

    Provide annual or biennial medication reviews and monitor patients starting new medication until stable, in line with relevant guidance.

    Stated by Dearne Valley Group PracticeStated plannedThe respondent said that this action was planned when they made their response on 9 December 2024.
  2. 2

    Take over care and treatment plans for patients discharged back from secondary mental health services.

    Stated by Dearne Valley Group PracticeStated plannedThe respondent said that this action was planned when they made their response on 9 December 2024.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide annual or biennial medication reviews and monitor patients starting new medication until stable, in line with relevant guidance.

Verbatim wording from the response

“7. Patients who we are currently prescribing medication for (all medication) will receive a medication review annually or biannually, and patients who are started on a new medication will also be monitored until stable at an interval in line with relevant guidance depending on their medication and then reviewed annually or biannually.”

Source location

Response from Dearne Valley Group Practice
Page 2 · response
Published 9 December 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Take over care and treatment plans for patients discharged back from secondary mental health services.

Verbatim wording from the response

“6. Patients who are still under the care of a secondary care mental health team will be reviewed by them, we will take over their care and treatment plan when the patient is discharged back to us.”

Source location

Response from Dearne Valley Group Practice
Page 2 · response
Published 9 December 2024

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026