PFD report

Jeremy Michael Holt · Prevention of Future Deaths report

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Issued 16 Oct 2017•Wiltshire and Swindon

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
5

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
11

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised5

  1. Lack of guidance on the frequency of recording observations for patients scoring 7 or above on NEWS
    Part of recurring concern: Unreliable clinical Early Warning Score systems for deterioration
  2. Failure to empower nursing staff to refer critically ill patients to the Critical Care Outreach Team
    Part of recurring concern: Failure to escalate significant clinical concerns to appropriately senior cliniciansPart of recurring concern: Unreliable critical-care outreach for deteriorating patients
  3. Delays and unclear responsibility for timely clinician escalation from care plans
    Part of recurring concern: Failure to reliably communicate clinically significant patient observations to medical staffPart of recurring concern: Failure to take timely escalation action when safety thresholds are breached
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.6

  1. Action

    Review and update mandatory Adult Basic Life Support training with emergency and non-emergency delegation scenarios and documentation requirements.

    Stated by Great Western Hospitals NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 18 December 2017.
  2. Action

    Carry out Trust-wide quality-improvement work to improve NEWS recording accuracy and associated actions.

    Stated by Great Western Hospitals NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 18 December 2017.
  3. Action

    Operate a 24-hour continuity plan that routes critical-care support to ITU nursing or ICU medical staff when outreach is unavailable.

    Stated by Great Western Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 18 December 2017.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    The Trust’s policy already provides guidance requiring continuous observations and recording for patients with NEWS scores of seven or more.

    Stated by Great Western Hospitals NHS Foundation TrustDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of guidance on the frequency of recording observations for patients scoring 7 or above on NEWS

Wider context from the report

“3. Recording observations in a patient scoring 7 or above – I was comfortable hearing that a monitor was connected to Dr Marshall when his NEWS score reached 7 which would record observations electronically every 15 minutes and I heard evidence that at some point in 2018 you will be moving to an electronic system. In the interim I am concerned that there is no guidance given as regards the frequency of recording the observations on an Observations Chart in respect of a patient scoring 7 above on the NEWS score. Between 2350 on 14 November 2016 and 0240 on 15 November 2016 nothing was actually recorded on the Observations Chart itself which causes me concern in the interim. I did indicate to ████████ during the course of the proceedings that I would like to come and visit once this system is in place and have a look for myself at the new software that you have in relation to NEWS scores and other new software that you have introduced in the last 18 months or so. I fully accept that there needs to be a balance as regards overburdening the nursing staff but at the same time I believe conversely that a gap of nearly 3 hours in respect of recorded observations of a critically ill patient is simply too long a gap. Should the frequency of observations be something that should automatically form part of a care plan in respect of a critically ill patient? ”

Is this part of a recurring concern?

Yes — Unreliable clinical Early Warning Score systems for deterioration.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to empower nursing staff to refer critically ill patients to the Critical Care Outreach Team

Wider context from the report

“2. Review Point and fall back position when no further action is forthcoming – ████████ and also ████████ care plan at midnight provided for action to be undertaken but neither care plan provided for a specific timescale for any further review in respect of a patient who was quite clearly critically ill. Both ████████ indicated that with the benefit of hindsight that such a timescale would have been desirable. I am concerned that if there is not a review or further action undertaken and noted within a period of time which at the end of the day has to be reasonable but given the critical nature of patient scoring 7 and above should be relatively short, that if nothing happens that the nursing staff are empowered to refer the matter now to the Critical Care Outreach Team. My concern goes further than that. If hypothetically the Critical Care Outreach Team at a time of significant demand were unable to assess a patient then there needs to be built into that system a fallback position similar to the same fallback position that is available to the doctors ie that the nursing team can contact ITU or even as a last resort on the call Consultant. I am satisfied and I have no doubt in my similar situation that ████████ would have no hesitation in making such a call but I am concerned as to whether or not other members of the nursing team would be aware of those options and that is of concern to me as well as the reinforcement of a review point for a critically ill patient to be actually recorded in the care plan. ”

Is this part of a recurring concern?

Yes — Failure to escalate significant clinical concerns to appropriately senior clinicians; Unreliable critical-care outreach for deteriorating patients.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays and unclear responsibility for timely clinician escalation from care plans

Wider context from the report

“1. Expectations of F1/F2 doctors – personally I have no experience of training or being involved in the training of F1/F2 doctors and my only experience in respect of which I do not see a fundamental dissimilarity is in relation to trainee lawyers or in particular training solicitors in respect of whom I have been involved in their training during my professional career. F1/F2’s when appointed are given a provisional licence to practice at the end of their medical degree. Trainee solicitors are again allowed to work under supervision following the completion of their professional examinations which for example can be a degree combined with a post graduate legal practice course. My experience in relation to trainee solicitors is that the expectations of what they realistically can do is at a low level and having heard from ████████ from whom I was told that it is not fundamentally different in respect of F1/F2 doctors. The Great Western Hospital of course is a teaching hospital and therefore in relation to the training of doctors it is often, I imagine, imperative that what may seem obvious to you or I perhaps needs to be spelled out to those trainees who may be entering the working environment in their chosen career area for the very first time. In relation to Dr Marshall's case I was concerned that the evidence revealed that ████████ had not contacted ████████ until the bleeped him at 0513 despite the care plan in relation to a seriously ill patient who at the time was peripherally shutting down in respect of which both ████████ and ████████ had recognised the seriousness of the condition as to why ████████ was not contacted sooner. There had been a 3 point increase in his NEWS score yet there appeared to be a delay in contacting ████████ to a degree and significant delay in contacting ████████. No instruction had been given to nursing staff to bleep the relevant doctors and I am concerned as to whether or not in respect of all doctors that the point needs to be emphasised that whoever records the care plan on the notes at doctor level should have the responsibility of bleeping another clinician in a timely fashion unless the notes clearly indicate that that responsibility has been given to somebody else and then the notes to identify when and to whom that instruction was given. ”

Is this part of a recurring concern?

Yes — Failure to reliably communicate clinically significant patient observations to medical staff; Failure to take timely escalation action when safety thresholds are breached.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to specify and record timely review points for critically ill patients

Wider context from the report

“2. Review Point and fall back position when no further action is forthcoming – ████████ and also ████████ care plan at midnight provided for action to be undertaken but neither care plan provided for a specific timescale for any further review in respect of a patient who was quite clearly critically ill. Both ████████ indicated that with the benefit of hindsight that such a timescale would have been desirable. I am concerned that if there is not a review or further action undertaken and noted within a period of time which at the end of the day has to be reasonable but given the critical nature of patient scoring 7 and above should be relatively short, that if nothing happens that the nursing staff are empowered to refer the matter now to the Critical Care Outreach Team. My concern goes further than that. If hypothetically the Critical Care Outreach Team at a time of significant demand were unable to assess a patient then there needs to be built into that system a fallback position similar to the same fallback position that is available to the doctors ie that the nursing team can contact ITU or even as a last resort on the call Consultant. I am satisfied and I have no doubt in my similar situation that ████████ would have no hesitation in making such a call but I am concerned as to whether or not other members of the nursing team would be aware of those options and that is of concern to me as well as the reinforcement of a review point for a critically ill patient to be actually recorded in the care plan. ”

Is this part of a recurring concern?

Yes — Unreliable care-planning processes.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of an available and understood fallback escalation pathway when Critical Care Outreach cannot assess a patient

Wider context from the report

“2. Review Point and fall back position when no further action is forthcoming – ████████ and also ████████ care plan at midnight provided for action to be undertaken but neither care plan provided for a specific timescale for any further review in respect of a patient who was quite clearly critically ill. Both ████████ indicated that with the benefit of hindsight that such a timescale would have been desirable. I am concerned that if there is not a review or further action undertaken and noted within a period of time which at the end of the day has to be reasonable but given the critical nature of patient scoring 7 and above should be relatively short, that if nothing happens that the nursing staff are empowered to refer the matter now to the Critical Care Outreach Team. My concern goes further than that. If hypothetically the Critical Care Outreach Team at a time of significant demand were unable to assess a patient then there needs to be built into that system a fallback position similar to the same fallback position that is available to the doctors ie that the nursing team can contact ITU or even as a last resort on the call Consultant. I am satisfied and I have no doubt in my similar situation that ████████ would have no hesitation in making such a call but I am concerned as to whether or not other members of the nursing team would be aware of those options and that is of concern to me as well as the reinforcement of a review point for a critically ill patient to be actually recorded in the care plan. ”

Is this part of a recurring concern?

Yes — Failure to escalate deteriorating patients for ICU involvement; Failure to escalate significant clinical concerns to appropriately senior clinicians.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review and update mandatory Adult Basic Life Support training with emergency and non-emergency delegation scenarios and documentation requirements.

Verbatim wording from the response

“The Adult Basic Life Support is annual mandatory face to face training for clinical staff. There is a plan to review the training provided and to update this to include scenario training on what to do in an emergency situation specifically in relation to the delegation of tasks. There is a plan to also include a section on what to do in a non-emergency situation and the importance of documenting delegation details.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 2 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Carry out Trust-wide quality-improvement work to improve NEWS recording accuracy and associated actions.

Verbatim wording from the response

“Recording observations in a patient’s NEWS is scoring 7 or more In your letter you felt there was no guidance regarding the frequency of documenting observations. The Trust has a ‘Recognition of the Deteriorating Patient’ policy and this mandates the requirements for measuring and recording of observations. The policy states that for a patient with a NEWS score of 7 or more, observations should be measured continuously and each set of observations recorded. As you heard at Dr Marshall’s inquest, the Trust will be implementing electronic observations in the early part of 2018. In the meantime there is a quality improvement piece of work across the Trust to improve the recording and actions of NEWS. Audit data shows that the NEWS accuracy is consistently over 90%.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 3 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate a 24-hour continuity plan that routes critical-care support to ITU nursing or ICU medical staff when outreach is unavailable.

Verbatim wording from the response

“The Trust has a continuity plan in place so that if the critical care outreach team are not available the bleep is passed to the nurse in charge of ITU or the ICU doctor. This ensures that there is always staff available to provide support when required. The system has been operational 24 hours a day since January 2017 and therefore has been in place during period of winter pressure and has proved to be an effective and beneficial resource in improving patient safety. This is demonstrated by review of ITU admissions and the latest report shows that for the unplanned admissions there is an improving trend in the medical plans being documented and appropriate escalation being undertaken. In addition the number of medical emergency team calls has reduced.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 3 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update the junior surgical doctors’ handbook to cover delegation responsibilities and documented follow-up plans.

Verbatim wording from the response

“The Trust has considered your view and is of the belief there is no single solution to this. The omissions most likely stemmed from human factors rather than a system failing. Therefore a multidisciplinary approach is being taken strengthening personal accountability including updates to a handbook, simulation training and Adult Basic Life Support training.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 2 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update simulation training to emphasise clear communication and delegation of responsibility.

Verbatim wording from the response

“The Trust also has plans to update simulation training and the Adult Basic Life Support training. Simulation training consists of interactive training sessions relating to real life clinical situations. The Trust plans to incorporate the importance of clarity of communication (including delegating responsibility for tasks) into these sessions. Simulation training sessions which have already been held, have been found to be highly effective in developing the skills of staff.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 2 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Install electronic observations with automated, sequential escalation alerts to doctors and implement the system Trust-wide.

Verbatim wording from the response

“In the New Year the Trust will be installing an electronic observations IT system. For this the Trust is developing clear algorithms to enable automatic escalation to the doctors, this will be on a loop so if for example the F2 doctors do not respond, this will be escalated to the registrars and will continue through the doctor ranks up to Consultant until someone responds to the escalation alert. I have enclosed the high level roll out plan, you will see we aim to have electronic observations implemented Trust wide by May 2018.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 3 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The Trust’s policy already provides guidance requiring continuous observations and recording for patients with NEWS scores of seven or more.

Verbatim wording from the response

“Recording observations in a patient’s NEWS is scoring 7 or more In your letter you felt there was no guidance regarding the frequency of documenting observations. The Trust has a ‘Recognition of the Deteriorating Patient’ policy and this mandates the requirements for measuring and recording of observations. The policy states that for a patient with a NEWS score of 7 or more, observations should be measured continuously and each set of observations recorded. As you heard at Dr Marshall’s inquest, the Trust will be implementing electronic observations in the early part of 2018. In the meantime there is a quality improvement piece of work across the Trust to improve the recording and actions of NEWS. Audit data shows that the NEWS accuracy is consistently over 90%.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 3 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing continuity and escalation arrangements ensure staff are always available to support escalation when critical care outreach is unavailable.

Verbatim wording from the response

“The Trust has a continuity plan in place so that if the critical care outreach team are not available the bleep is passed to the nurse in charge of ITU or the ICU doctor. This ensures that there is always staff available to provide support when required. The system has been operational 24 hours a day since January 2017 and therefore has been in place during period of winter pressure and has proved to be an effective and beneficial resource in improving patient safety. This is demonstrated by review of ITU admissions and the latest report shows that for the unplanned admissions there is an improving trend in the medical plans being documented and appropriate escalation being undertaken. In addition the number of medical emergency team calls has reduced.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 3 · response
Published 18 December 2017

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.5

  1. 1

    Provide ward-based escalation routes enabling nurses to escalate patient-safety concerns through nursing management and clinical site managers.

    Stated by Great Western Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 18 December 2017.
  2. 2

    Develop and use new handover documentation for high-risk surgical patients, including results and treatment plans.

    Stated by Great Western Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 18 December 2017.
  3. 3

    Review the Royal College of Surgeons’ report, consider its recommendations, and develop an action plan to address them.

    Stated by Great Western Hospitals NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 18 December 2017.
  4. 4

    Discuss the prevention of future deaths recommendations at executive level and within the deteriorating-patient workstream.

    Stated by Great Western Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 18 December 2017.
  5. 5

    Update the Root Cause Analysis action plan in response to the coroner’s recommendations.

    Stated by Great Western Hospitals NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 18 December 2017.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.1

  1. 1

    The omissions most likely resulted from human factors rather than a system failure, so no single solution addresses the concern.

    Stated by Great Western Hospitals NHS Foundation TrustDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide ward-based escalation routes enabling nurses to escalate patient-safety concerns through nursing management and clinical site managers.

Verbatim wording from the response

“The Trust enables our nursing staff to be confident and comfortable in escalating to the on call consultant when required. As a contingency plan the Trust has an escalation process where the nurse escalates to manager/nurse in charge who would then escalate to matron or, if, out of hours to the clinical site manager. One aspect of the clinical site manager’s role is to ensure timely escalation to consultants or medics in charge to highlight patient safety issues. These process form part of the iRespond package which are available on all wards.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 3 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and use new handover documentation for high-risk surgical patients, including results and treatment plans.

Verbatim wording from the response

“As you heard at the inquest into the death of Dr Marshall, the Trust has also developed new handover documentation for high risk surgical patients to ensure that patients are followed up appropriately. This includes patient name, location, diagnosis, bloods and other results and the treatment plan.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 2 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the Royal College of Surgeons’ report, consider its recommendations, and develop an action plan to address them.

Verbatim wording from the response

“In addition to the Trust’s internal learning processes, our Medical Director requested that the Royal College of Surgeons complete a review of Dr Marshall’s care, this is to ensure that all possible learning opportunities are explored. The Trust received the final report this week and will now review the report, consider the Royal College of Surgeons’ recommendations and develop an action plan to ensure the recommendations are acted upon.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 4 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Discuss the prevention of future deaths recommendations at executive level and within the deteriorating-patient workstream.

Verbatim wording from the response

“The prevention of future deaths report and recommendations has been discussed at executive level at the Patient Quality Committee. Discussion has also been had at the preventing deteriorating patient’s work stream which is one of the Trust’s quality initiatives.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 1 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update the Root Cause Analysis action plan in response to the coroner’s recommendations.

Verbatim wording from the response

“In your letter you have raised concerns with elements of the care provided to Dr Marshall. Although you found that these concerns did not contribute or cause the death of Dr Marshall, we acknowledge the possibility that left unaddressed, such concerns could cause problems for other patients in the future. The Trust takes all recommendations seriously. The Trust has reviewed our Root Cause Analysis investigation action plan and in light of your recommendations has updated this. I have enclosed a copy of this with this letter. I will also endeavour to set out a summary of what actions are planned to address your concerns.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 1 · response
Published 18 December 2017

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The omissions most likely resulted from human factors rather than a system failure, so no single solution addresses the concern.

Verbatim wording from the response

“The Trust has considered your view and is of the belief there is no single solution to this. The omissions most likely stemmed from human factors rather than a system failing. Therefore a multidisciplinary approach is being taken strengthening personal accountability including updates to a handbook, simulation training and Adult Basic Life Support training.”

Source location

2017-0296-Response-by-The-Great-Western-Hospital-NHS-Trust
Page 2 · response
Published 18 December 2017

Open published response
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