PFD report

Caroline Cleall and Bernard Cleall · Prevention of Future Deaths report

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Issued 9 May 2025•South London

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
2

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
5

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised2

  1. Inability of adult social care professionals to access hospital assessment and advice records when reviewing telecare needs
  2. Failure to record the assessment, discussion and advice about the appropriate telecare package
    Part of recurring concern: Failure to reliably record information and advice given to patientsPart of recurring concern: Incomplete, inaccurate or unavailable clinical and care records
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. Action

    Record all assessments within the main body of the client record system.

    Stated by CroydonStated completedThe respondent said that this action was complete when they made their response on 20 May 2025.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.3

  1. Position

    Records contained the Careline risk assessment, signed agreement and installation information documenting advice about the service and its cost.

    Stated by CroydonDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Inability of adult social care professionals to access hospital assessment and advice records when reviewing telecare needs

Wider context from the report

“(1) The senior manager from LB Croydon Adult Social Care who gave evidence told me that he and his team were unable to access the record of the assessment carried out with Mrs Cleall at Croydon University Hospital for her discharge back to the community. I was told that the record was held by the LIFE team on an NHS system to which LB Croydon Adult Social Care did not have access. (2) The evidence was that what should take place at that assessment is an adequate risk assessment and a discussion with the client about which level of telecare package is appropriate. If the client declines a more expensive package against advice, this should be documented. There was no evidence in this case of the content of any assessment, discussion or advice as to the appropriate level of telecare package for Mrs Cleall. (3) It appears that LB Croydon's Adult Services would also not have access to the record and the assessment when reviewing the client’s situation once the package is in place and underway. (4) A review by LB Croydon Adult Social Care was due 4-6 weeks after hospital discharge but it appears that the reviewers had no access to the assessment, advice and response from the client which took place at the hospital. This would mean that the review was missing vital information which might have had a bearing on whether the telecare package should have been revised to include the enhanced service with an automatic smoke detector facility. (5) In summary, I am concerned that the inability of LB Croydon Adult Social Care professionals to access records of an earlier assessment undertaken (and advice given) by their colleagues, together with the NHS LIFE team, deprives LB Croydon Adult Social Care of the ability to review the client’s needs properly (with the necessary information) following discharge into the community. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record the assessment, discussion and advice about the appropriate telecare package

Wider context from the report

“(1) The senior manager from LB Croydon Adult Social Care who gave evidence told me that he and his team were unable to access the record of the assessment carried out with Mrs Cleall at Croydon University Hospital for her discharge back to the community. I was told that the record was held by the LIFE team on an NHS system to which LB Croydon Adult Social Care did not have access. (2) The evidence was that what should take place at that assessment is an adequate risk assessment and a discussion with the client about which level of telecare package is appropriate. If the client declines a more expensive package against advice, this should be documented. There was no evidence in this case of the content of any assessment, discussion or advice as to the appropriate level of telecare package for Mrs Cleall. (3) It appears that LB Croydon's Adult Services would also not have access to the record and the assessment when reviewing the client’s situation once the package is in place and underway. (4) A review by LB Croydon Adult Social Care was due 4-6 weeks after hospital discharge but it appears that the reviewers had no access to the assessment, advice and response from the client which took place at the hospital. This would mean that the review was missing vital information which might have had a bearing on whether the telecare package should have been revised to include the enhanced service with an automatic smoke detector facility. (5) In summary, I am concerned that the inability of LB Croydon Adult Social Care professionals to access records of an earlier assessment undertaken (and advice given) by their colleagues, together with the NHS LIFE team, deprives LB Croydon Adult Social Care of the ability to review the client’s needs properly (with the necessary information) following discharge into the community. ”

Is this part of a recurring concern?

Yes — Failure to reliably record information and advice given to patients; Incomplete, inaccurate or unavailable clinical and care records.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Record all assessments within the main body of the client record system.

Verbatim wording from the response

“Practice has since changed. Today, all assessments are now completed within the main body our client record system rather than being attached in the “Documents” section, which avoids the sort of confusion that occurred in this instance.”

Source location

Response from London Borough of Croydon
Page 2 · response
Published 20 May 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Records contained the Careline risk assessment, signed agreement and installation information documenting advice about the service and its cost.

Verbatim wording from the response

“Matter 2: The evidence was that that what should take place at that assessment is an adequate risk assessment and a discussion with the client about which level of telecare package is appropriate. If the client declines a more expensive package against advice, this should be documented. There was no evidence in this case of the content of any assessment, discussion or advice as to the appropriate level of telecare package for Mrs Cleall.”

Source location

Response from London Borough of Croydon
Page 2 · response
Published 20 May 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The assessment was available on council records, although stored in the Documents section rather than the expected Assessments section.

Verbatim wording from the response

“Matter 1: The senior manager from LB Croydon Adult Social Care who gave evidence told me that he and his team were unable to access the record of the assessment carried out with Mrs Cleall at Croydon University Hospital for her discharge back to the community. I was told that the record was held by the LIFE team on an NHS system to which LB Croydon Adult Social Care did not have access.”

Source location

Response from London Borough of Croydon
Page 1 · response
Published 20 May 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing council arrangements allow social care professionals to access earlier assessments and advice when reviewing clients’ needs.

Verbatim wording from the response

“As noted above, there was a copy of the assessment on our records along with the documents relating to the Careline installation. These were available to anyone reviewing Mrs Cleall’s situation. We carried out a review of Mrs Cleall’s care and support arrangements in October 2021. I have attached a copy of this review, which at the time was carried out under our “Challenge Panel” process, where it can be seen that the staff that carried out that review were aware of the contents of the assessment of 09 September 2021.”

Source location

Response from London Borough of Croydon
Page 3 · response
Published 20 May 2025

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. 1

    Notify the ARC when properties have unmonitored smoke alarms.

    Stated by CroydonStated completedThe respondent said that this action was complete when they made their response on 20 May 2025.
  2. 2

    Record recommendations for monitored smoke alarms and clients’ decisions to decline them in LAS.

    Stated by CroydonStated completedThe respondent said that this action was complete when they made their response on 20 May 2025.
  3. 3

    Install monitored smoke alarms as part of the basic package when officers identify a need during visits.

    Stated by CroydonStated completedThe respondent said that this action was complete when they made their response on 20 May 2025.
  4. 4

    Seek consent and refer clients who refuse monitored smoke alarms to the London Fire Brigade, recording refusals in LAS.

    Stated by CroydonStated completedThe respondent said that this action was complete when they made their response on 20 May 2025.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Notify the ARC when properties have unmonitored smoke alarms.

Verbatim wording from the response

“• Notification to ARC: We now notify the ARC if a property has smoke alarms that are not monitored. This addresses a previous issue where an operator did not recognise the sound of Mr and Mrs Cleall’s smoke alarm during a call.”

Source location

Response from London Borough of Croydon
Page 3 · response
Published 20 May 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Record recommendations for monitored smoke alarms and clients’ decisions to decline them in LAS.

Verbatim wording from the response

“Since this incident, we have reviewed and strengthened our procedures. The key changes are as follows:”

Source location

Response from London Borough of Croydon
Page 2 · response
Published 20 May 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Install monitored smoke alarms as part of the basic package when officers identify a need during visits.

Verbatim wording from the response

“• Proactive Installation: Recently, we have acquired smoke alarms for our Chiptech units. For the past couple of months, when officers identify a need during a visit, we install these alarms as part of the basic package rather than leaving the property without any monitored alarms.”

Source location

Response from London Borough of Croydon
Page 3 · response
Published 20 May 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Seek consent and refer clients who refuse monitored smoke alarms to the London Fire Brigade, recording refusals in LAS.

Verbatim wording from the response

“• Referral to London Fire Brigade: If monitored smoke alarms are refused, we ask for consent to make a referral to the London Fire”

Source location

Response from London Borough of Croydon
Page 2 · response
Published 20 May 2025

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026