PFD report

Mary Ann LINCOLN · Prevention of Future Deaths report

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Issued 2 Aug 2021•West Yorkshire Eastern

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
2

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
6

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised2

  1. Lack of guidance for assessing vulnerable patients for overnight checks
    Part of recurring concern: Unreliable patient observation arrangements
  2. Failure to ensure the bedrails policy is circulated and understood by staff responsible for implementing it
    Part of recurring concern: Unreliable bedrail safety controls
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.5

  1. Action

    Implement a standard operating procedure requiring documented hourly or two-hourly overnight visual checks based on patient location and risk.

    Stated by Mid Yorkshire Teaching NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 19 August 2021.
  2. Action

    Disseminate interim overnight-check guidance to nursing teams across the Trust pending standard operating procedure implementation.

    Stated by Mid Yorkshire Teaching NHS TrustStated completedThe respondent said that this action was complete when they made their response on 19 August 2021.
  3. Action

    Disseminate bed-rails assessment learning through Trust-wide communications, management discussions, and the Gate 43 learning-from-incidents newsletter.

    Stated by Mid Yorkshire Teaching NHS TrustStated completedThe respondent said that this action was complete when they made their response on 19 August 2021.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    The existing Standard Observations Policy cannot accommodate overnight patient-checking guidance because it focuses on vital observations and escalation.

    Stated by Mid Yorkshire Teaching NHS TrustUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of guidance for assessing vulnerable patients for overnight checks

Wider context from the report

“(1) During evidence it became apparent that there is no guidance or policy with regard to checks on patients overnight (who are not subject to NEWS, turning etc). Mrs Lincoln was put in to bed at around 2130 and only checked once in the night despite being in hospital, having a history of falls and knowledge of the fact she needed the toilet overnight. Although she had previously used the call buzzer she was also known to mobilise herself. She was not discovered until 0630, and then only because someone noticed as they passed her door. She had lain on the floor for some time, with an open fracture. The hospital conducted a serious incident review in which it recommended the checks policy should be reviewed. It appears it was reviewed but no changes were made. Evidence had been heard that previous rounding checks were deemed inappropriate and therefore no further action was required. Therefore there is no policy or guidance with regard to people who are vulnerable, a falls risk and known to get up in the night (for any reason) to be further assessed for checks overnight. ”

Is this part of a recurring concern?

Yes — Unreliable patient observation arrangements.

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Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure the bedrails policy is circulated and understood by staff responsible for implementing it

Wider context from the report

“(2) There is a bedrails policy in place, the author of the SI report found that it appeared to be comprehensive. During evidence however the staff responsible for implementing its use were either unaware of it (it appears it is not circulated to HCA’s), or find it confusing. There is obviously a void between producing a policy and ensuring it is circulated and understood by all concerned. ”

Is this part of a recurring concern?

Yes — Unreliable bedrail safety controls.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a standard operating procedure requiring documented hourly or two-hourly overnight visual checks based on patient location and risk.

Verbatim wording from the response

“The SOP will include the following:”

Source location

2021-0275-Response-from-Mid-Yorkshire-Hospitals_Published-1
Page 3 · response
Published 19 August 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Disseminate interim overnight-check guidance to nursing teams across the Trust pending standard operating procedure implementation.

Verbatim wording from the response

“Regardless of this activity, it is accepted that staff at the Trust would benefit from written guidance around the frequency of checks expected to take place overnight ████████”

Source location

2021-0275-Response-from-Mid-Yorkshire-Hospitals_Published-1
Page 3 · response
Published 19 August 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Disseminate bed-rails assessment learning through Trust-wide communications, management discussions, and the Gate 43 learning-from-incidents newsletter.

Verbatim wording from the response

“████████ including issues raised by the Coroner and/or family and lessons learned, was emailed widely throughout the Trust to senior management ████████ for dissemination to all appropriate staff.”

Source location

2021-0275-Response-from-Mid-Yorkshire-Hospitals_Published-1
Page 4 · response
Published 19 August 2021

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Circulate the bed-rails learning through a Trust-wide Patient Safety Bulletin.

Verbatim wording from the response

“6) This particular ‘learning from incidents’ will be highlighted again through an upcoming Patient Safety Bulletin which will be circulated trust-wide by end of October 2021.”

Source location

2021-0275-Response-from-Mid-Yorkshire-Hospitals_Published-1
Page 4 · response
Published 19 August 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Incorporate learning from bed-rails management into an addendum to the Falls Policy and publish it.

Verbatim wording from the response

“4) Learning from other Trusts in relation to bed rails management (identified through CQC inspections) was circulated by MYHT’s Falls and Quality Practitioner to a number of high level groups including the Patient Safety Improvement Group, Nursing Review Group, Patient Safety Panel and PSCE. The learning was subsequently incorporated into an addendum to the falls policy published in July 2021.”

Source location

2021-0275-Response-from-Mid-Yorkshire-Hospitals_Published-1
Page 4 · response
Published 19 August 2021

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Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The existing Standard Observations Policy cannot accommodate overnight patient-checking guidance because it focuses on vital observations and escalation.

Verbatim wording from the response

“As part of the Trust’s Serious Incident investigation it was identified as an action that there was a need to review or develop guidance for nursing staff surrounding the frequency of patient checks during a night shift. One option considered at the time was whether this guidance should be included as part of the Standard Observations Policy already in operation at the Trust. However, following discussions with the Matron for Quality and Patient Safety, it was felt that the existing policy was not a suitable vehicle to include this type of guidance, as the policy’s focus is on vital observations and escalation.”

Source location

2021-0275-Response-from-Mid-Yorkshire-Hospitals_Published-1
Page 2 · response
Published 19 August 2021

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Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The Trust will not reintroduce intentional rounding because it was discontinued after becoming a tick-box exercise rather than meaningful checking.

Verbatim wording from the response

“Reintroduction of an “intentional rounding observation tool” was also considered but as this tool had previously been discontinued because it had become a “tick-box” exercise, it was considered inappropriate to reintroduce it when meaningful (albeit quick) checks should occur.”

Source location

2021-0275-Response-from-Mid-Yorkshire-Hospitals_Published-1
Page 2 · response
Published 19 August 2021

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. 1

    Audit overnight-check documentation through monthly Ward Health checks and report compliance to the Patient Safety and Clinical Effectiveness Group.

    Stated by Mid Yorkshire Teaching NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 19 August 2021.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit overnight-check documentation through monthly Ward Health checks and report compliance to the Patient Safety and Clinical Effectiveness Group.

Verbatim wording from the response

“Compliance The Trust recognises that it will take a period of time to implement and embed this practice in all wards across all divisions. It is proposed that this SOP will be implemented by the end of this calendar year; however, in the meantime, communication has been sent to Assistant Directors of Nursing across the Trust with the above guidance to disseminate to their teams. Once introduced into a ward, Divisional Assistant Directors of Nursing and their teams will be able monitor compliance through the monthly Ward Health checks as these ‘overnight patient checks’ will form part of the auditing of night-time documentation, to demonstrate continued learning. Furthermore, compliance will be reported through the Patient Safety and Clinical Effectiveness Group (PSCE) three months following implementation and any further concerns will be actioned accordingly.”

Source location

2021-0275-Response-from-Mid-Yorkshire-Hospitals_Published-1
Page 3 · response
Published 19 August 2021

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026