PFD report

Barry Stuart Hodges · Prevention of Future Deaths report

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Issued 24 Apr 2017•South Yorkshire (Eastern)

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
4

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
14

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised4

  1. Absence of a safety-net system for failures to manually refresh and monitor the system
  2. Failure to adhere to ambulance dispatch and resource-review protocols
    Part of recurring concern: Unreliable ambulance dispatch and resource-allocation controls
  3. Failure to escalate or allocate resources when time scales are breached
    Part of recurring concern: Failure to take timely escalation action when safety thresholds are breached
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. Action

    Reduce the allocation target for amber, soon-to-be-red, calls from two minutes to 30 seconds and disseminate the process through staff training and dispatch guidance.

    Stated by Yorkshire Ambulance Service NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 5 June 2017.
  2. Action

    Reduce the amber-call resourcing target from 10 minutes to 5 minutes and communicate the revised target to EOC staff.

    Stated by Yorkshire Ambulance Service NHS TrustStated completedThe respondent said that this action was complete when they made their response on 5 June 2017.
  3. Action

    Deliver EOC training away days covering role responsibilities, incident review, revision, allocation and timely prioritisation of high-priority calls.

    Stated by Yorkshire Ambulance Service NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 5 June 2017.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Absence of a safety-net system for failures to manually refresh and monitor the system

Wider context from the report

“(1) Protocols for ambulance dispatch and review of resources were not adhered to and there appeared to be an absence of any system to “safety net” should an individual operative not manually refresh and look at the system. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to adhere to ambulance dispatch and resource-review protocols

Wider context from the report

“(1) Protocols for ambulance dispatch and review of resources were not adhered to and there appeared to be an absence of any system to “safety net” should an individual operative not manually refresh and look at the system. ”

Is this part of a recurring concern?

Yes — Unreliable ambulance dispatch and resource-allocation controls.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to escalate or allocate resources when time scales are breached

Wider context from the report

“(3) Time scales were breached without further action ie. escalation to Senior Management, Clinicians or allocation of resources. ”

Is this part of a recurring concern?

Yes — Failure to take timely escalation action when safety thresholds are breached.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of knowledge, training and understanding of ambulance dispatch and resource-review protocols

Wider context from the report

“(2) A lack of knowledge/training/understanding of the protocols that 4 resources were available at different times but none were utilised. ”

Is this part of a recurring concern?

Yes — Unreliable ambulance dispatch and resource-allocation controls.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reduce the allocation target for amber, soon-to-be-red, calls from two minutes to 30 seconds and disseminate the process through staff training and dispatch guidance.

Verbatim wording from the response

“We are also reducing the expected time to allocation for amber details (soon to be Red) from 2 minutes to 30 seconds once coding is confirmed or the detail is available for dispatch from the waiting stack. This change will assist in responding to these patients sooner and reduce any delays at the beginning of the dispatch process. The new process will be discussed, shared and educated on the EOC training away days with all staff and will also be visible on all dispatch bays in the updated Dispatch Quick Reference Guide.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 2 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reduce the amber-call resourcing target from 10 minutes to 5 minutes and communicate the revised target to EOC staff.

Verbatim wording from the response

“Also the timeframes for resourcing of incidents for amber category calls has been reduced to 5 minutes from the original 10 minutes, this new time target has been communicated to all staff in the EOC. Further awareness on the importance of reviewing available resources will be emphasized to all staff at the EOC training away days throughout June and July 2017.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 2 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver EOC training away days covering role responsibilities, incident review, revision, allocation and timely prioritisation of high-priority calls.

Verbatim wording from the response

“The Trust has intense training away days for all EOC staff set up to take place throughout the summer months. Part of these training away days will include reiterating to all EOC staff the core elements of their role, especially around the fundamental aspects of review, revise and allocate with emphasis on not delaying allocation to high priority calls.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 3 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce a CAD minus-minute indicator showing how long each incident has remained without an allocated resource.

Verbatim wording from the response

“We have also further introduced a systems change to assist the EOC management teams with identifying details that have not had a resource allocated within time scales. The system now shows a “minus minute” indicator on the Dispatcher’s, Team Leader’s and Duty Manager’s CAD screen which indicates for each incident how many minutes have passed without a resource being allocated. This enables the Team Leader or Duty Manager the ability to monitor all incidents to ensure they are compliant with timescales.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 2 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Issue an Operational Alert reiterating the need to allocate the most appropriate available resource without delay.

Verbatim wording from the response

“The attached (Appendix 1) Operational Alert was produced on 24 April this year to further reiterate to staff the need to allocate the most appropriate resource available without delay.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 3 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use monthly one-to-one performance information to monitor dispatchers’ resourcing performance against targets.

Verbatim wording from the response

“EOC staff members have monthly 1:1’s at which the Trust are now able to produce personal performance information, this enables the manager to review whether the dispatcher is meeting appropriate targets, this includes information regarding resourcing of incidents. If it is found there are areas which require improvement the Trust allocates a team champion to sit with the staff member to supervise their work until it is felt that the staff member is performing satisfactorily.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 3 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Identify the possibility of changing the system to flag incomplete resource checks within the target timeframe.

Verbatim wording from the response

“There is now a process in place within Emergency Operations Centre (EOC) whereby a “Call Alert” is highlighted on the Dispatcher’s, Team Leader’s and Duty Manager’s computer automated dispatch (CAD) screen. This highlights when an incident has not been allocated. We are also in the process of identifying the possibility of a system change to identify when a resource check has not been completed within the target timeframe. The introduction of these systems enables the direct managers of the Dispatchers to be made aware of any live incidents that have not been allocated a resource during the incident.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 2 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a CAD Call Alert process that highlights unallocated incidents to dispatch management.

Verbatim wording from the response

“There is now a process in place within Emergency Operations Centre (EOC) whereby a “Call Alert” is highlighted on the Dispatcher’s, Team Leader’s and Duty Manager’s computer automated dispatch (CAD) screen. This highlights when an incident has not been allocated. We are also in the process of identifying the possibility of a system change to identify when a resource check has not been completed within the target timeframe. The introduction of these systems enables the direct managers of the Dispatchers to be made aware of any live incidents that have not been allocated a resource during the incident.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 2 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce a Dispatcher Standard Operating Procedure supporting consistent standards and live-environment incident auditing.

Verbatim wording from the response

“We are also in the process of introducing a Standard Operating Procedure (SOP) to ensure that Emergency Operations Centre Dispatchers are delivering consistently good standards of care to the patients of Yorkshire, this is attached (Appendix 2). This process will facilitate a fair and appropriate audit of incidents in the live environment to ensure that Dispatchers are supported in their role and areas of concern are addressed immediately where possible.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 3 · response
Published 5 June 2017

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.5

  1. 1

    Review delayed category 1, 2 and 3 response incidents through the clinical hub, report them in Datix and investigate declared incidents or recorded patient harm where required.

    Stated by Yorkshire Ambulance Service NHS TrustStated completedThe respondent said that this action was complete when they made their response on 5 June 2017.
  2. 2

    Remind staff about the reporting process and amended delayed-response definitions.

    Stated by Yorkshire Ambulance Service NHS TrustStated completedThe respondent said that this action was complete when they made their response on 5 June 2017.
  3. 3

    Audit specified delayed purple, amber and yellow calls to monitor causes, identify lessons and support rapid learning.

    Stated by Yorkshire Ambulance Service NHS TrustStated completedThe respondent said that this action was complete when they made their response on 5 June 2017.
  4. 4

    Introduce revised call colour coding, changing amber calls to red to improve prioritisation.

    Stated by Yorkshire Ambulance Service NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 5 June 2017.
  5. 5

    Introduce individual performance frameworks to audit staff and improve service quality.

    Stated by Yorkshire Ambulance Service NHS TrustStated completedThe respondent said that this action was complete when they made their response on 5 June 2017.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review delayed category 1, 2 and 3 response incidents through the clinical hub, report them in Datix and investigate declared incidents or recorded patient harm where required.

Verbatim wording from the response

“As a Trust all category 1, 2 and 3 (Purple, Amber, Yellow) delayed response incidents are reviewed by the clinical hub and reported on the Trust’s incident reporting system, Datix, this enables an incident to be declared and investigated if required. All patient harms are recorded to ensure an investigation is commenced should this be required.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 3 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Remind staff about the reporting process and amended delayed-response definitions.

Verbatim wording from the response

“To assist with patient safety in relation to excessive and delayed responses, staff have been reminded of the reporting process and also reminded of an amendment to the definitions of delayed responses.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 4 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit specified delayed purple, amber and yellow calls to monitor causes, identify lessons and support rapid learning.

Verbatim wording from the response

“The Trust reviews all purple calls of 10 minutes and above delayed responses, along with all amber calls of 30 minute and above delayed responses and all yellow calls of 120 minutes and above delayed responses. This audit ensures the Trust monitors the reasoning behind delayed responses and learns lessons from them quickly.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 4 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce revised call colour coding, changing amber calls to red to improve prioritisation.

Verbatim wording from the response

“The Trust is in the process of introducing revised colour coding of calls – the Trust will in the future be changing the amber category to red to ensure visually these calls are prioritized appropriately. Evidence based previously experience and working nationally with the Association Ambulance Chief Executives (AACE) that Red category calls create an increased awareness against other colours.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 2 · response
Published 5 June 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce individual performance frameworks to audit staff and improve service quality.

Verbatim wording from the response

“Performance frameworks have been introduced to audit individual staff members to improve the quality of the service provided on an individual basis.”

Source location

2017-0133-Response-by-South-Yorkshire-Ambulance-Service
Page 3 · response
Published 5 June 2017

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026