PFD report

Lauren Elizabeth Bridges · Prevention of Future Deaths report

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Issued 19 Sep 2023•Manchester South

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
9

Raised in this report

Recipients
2

Named on the report

Responses found
3

Of 2 recipients

Stated actions
21

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised9

  1. Failure of record-keeping systems to support direct transfer and sharing of clinical information
    Part of recurring concern: Electronic patient records failing to make relevant clinical information available and actionablePart of recurring concern: Unreliable inter-agency information sharing for coordinated care
  2. Lack of consistent adoption and awareness of delayed-discharge protocols across independent providers
    Part of recurring concern: Out-of-area mental health placements failing to provide effective continuity of care and support
  3. Reliance of delayed-discharge protocols on home-team engagement
    Part of recurring concern: Unreliable hospital discharge processes
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.11

  1. Action

    Work with NHS England to ensure systems prioritise eliminating inappropriate out-of-area placements, focusing on discharge and patient flow.

    Stated by Department of Health and Social CareStated in progressThe respondent said that this action was in progress when they made their response on 13 November 2023.
  2. Action

    Develop and publish statutory guidance for discharge from mental health inpatient settings.

    Stated by Department of Health and Social CareStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.
  3. Action

    Provide additional funding to support adult social care and NHS discharges, including from mental health inpatient settings.

    Stated by Department of Health and Social CareStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    Integrated care boards are responsible for developing three-year plans to localise and realign inpatient mental health care, including independent-sector provision.

    Stated by Department of Health and Social CareRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of record-keeping systems to support direct transfer and sharing of clinical information

Wider context from the report

“The jury identified inadequate and insufficient communication between Dorset Healthcare NHS Trust, The Priory and relevant parties. I heard evidence that Dorset Healthcare NHS Trust have appointed a designated Care Co-ordinator for its Out-of-Area patients. Having a single point of contact will alleviate some of the communication issues identified. I heard evidence from The Priory as to some of the challenges it faces when dealing with the NHS commissioning bodies, be they Hospital Trusts or Integrated Care Boards. The Priory is just one of the several independent providers of mental health care. 1. The Priory deals with 42 NHS separate commissioning bodies. 2. There are multiple software programmes for record keeping for these organisations, which makes transfer and sharing of clinical information cumbersome and difficult, as direct sharing is not possible. 3. These bodies have varying processes and requests for communication. 4. There is no national standard process for referrals into the independent sector nor for discharge/repatriation to the ‘home team’. ”

Is this part of a recurring concern?

Yes — Electronic patient records failing to make relevant clinical information available and actionable; Unreliable inter-agency information sharing for coordinated care.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of consistent adoption and awareness of delayed-discharge protocols across independent providers

Wider context from the report

“The protocol is heavily reliant on engagement from, and co-operation of, the numerous NHS commissioning bodies. The protocol requires a low threshold for the escalation of delays to the appropriate manager and/or commissioner at the ‘home service’. There are over 60 independent providers for in-patient mental health services. The initiative taken by the Priory is to be applauded but it is just one of many independent providers for some 42 separate NHS commissioning bodies. There is a clear danger that it will not be adopted by the other independent providers, indeed there is no reason for them to be aware of its existence. In the premises, Out-of-Area delayed discharge, and its detrimental effect on a patient’s mental health, will remain a matter of concern. ”

Is this part of a recurring concern?

Yes — Out-of-area mental health placements failing to provide effective continuity of care and support.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Reliance of delayed-discharge protocols on home-team engagement

Wider context from the report

“With regard to delayed discharge/repatriation of an Out-of-Area patient I heard evidence that The Priory have devised a protocol/standing operating procedure in respect of delayed discharge, which should reduce the risks of a patient being left miles from home at all and in any event reduce the time taken to repatriate. However, it relies on the ‘home team’s’ engagement in the process. ”

Is this part of a recurring concern?

Yes — Unreliable hospital discharge processes.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Out-of-Area patients remaining away from home because of delayed discharge or repatriation

Wider context from the report

“With regard to delayed discharge/repatriation of an Out-of-Area patient I heard evidence that The Priory have devised a protocol/standing operating procedure in respect of delayed discharge, which should reduce the risks of a patient being left miles from home at all and in any event reduce the time taken to repatriate. However, it relies on the ‘home team’s’ engagement in the process. ”

Is this part of a recurring concern?

Yes — Out-of-area mental health placements failing to provide effective continuity of care and support; Unreliable out-of-area patient bed allocation and repatriation arrangements.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Underfunding for local mental health beds

Wider context from the report

“This is the second inquest I have heard where the delayed discharge/repatriation of an Out-of-Area patient from an independent provider’s hospital has been a contributory factor in that patient’s death. Lauren was 20 years of age. The other inquest involved a 15 years old patient - 115 miles from home. Both of these cases illustrate, a) Underfunding for local mental health beds. b) An over-reliance by the NHS on independent providers for mental health beds. ”

Is this part of a recurring concern?

Yes — Insufficient mental health service capacity for timely patient care.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of a national standard process for independent-sector referrals and discharge or repatriation

Wider context from the report

“The jury identified inadequate and insufficient communication between Dorset Healthcare NHS Trust, The Priory and relevant parties. I heard evidence that Dorset Healthcare NHS Trust have appointed a designated Care Co-ordinator for its Out-of-Area patients. Having a single point of contact will alleviate some of the communication issues identified. I heard evidence from The Priory as to some of the challenges it faces when dealing with the NHS commissioning bodies, be they Hospital Trusts or Integrated Care Boards. The Priory is just one of the several independent providers of mental health care. 1. The Priory deals with 42 NHS separate commissioning bodies. 2. There are multiple software programmes for record keeping for these organisations, which makes transfer and sharing of clinical information cumbersome and difficult, as direct sharing is not possible. 3. These bodies have varying processes and requests for communication. 4. There is no national standard process for referrals into the independent sector nor for discharge/repatriation to the ‘home team’. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Inadequate communication between mental health care providers and relevant parties

Wider context from the report

“The jury identified inadequate and insufficient communication between Dorset Healthcare NHS Trust, The Priory and relevant parties. I heard evidence that Dorset Healthcare NHS Trust have appointed a designated Care Co-ordinator for its Out-of-Area patients. Having a single point of contact will alleviate some of the communication issues identified. I heard evidence from The Priory as to some of the challenges it faces when dealing with the NHS commissioning bodies, be they Hospital Trusts or Integrated Care Boards. The Priory is just one of the several independent providers of mental health care. 1. The Priory deals with 42 NHS separate commissioning bodies. 2. There are multiple software programmes for record keeping for these organisations, which makes transfer and sharing of clinical information cumbersome and difficult, as direct sharing is not possible. 3. These bodies have varying processes and requests for communication. 4. There is no national standard process for referrals into the independent sector nor for discharge/repatriation to the ‘home team’. ”

Is this part of a recurring concern?

Yes — Unreliable inter-agency information sharing for coordinated care; Unreliable multi-agency communication procedures.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Variation in commissioning-body processes and communication requests

Wider context from the report

“The jury identified inadequate and insufficient communication between Dorset Healthcare NHS Trust, The Priory and relevant parties. I heard evidence that Dorset Healthcare NHS Trust have appointed a designated Care Co-ordinator for its Out-of-Area patients. Having a single point of contact will alleviate some of the communication issues identified. I heard evidence from The Priory as to some of the challenges it faces when dealing with the NHS commissioning bodies, be they Hospital Trusts or Integrated Care Boards. The Priory is just one of the several independent providers of mental health care. 1. The Priory deals with 42 NHS separate commissioning bodies. 2. There are multiple software programmes for record keeping for these organisations, which makes transfer and sharing of clinical information cumbersome and difficult, as direct sharing is not possible. 3. These bodies have varying processes and requests for communication. 4. There is no national standard process for referrals into the independent sector nor for discharge/repatriation to the ‘home team’. ”

Is this part of a recurring concern?

Yes — Unreliable multi-agency communication procedures.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Over-reliance by the NHS on independent providers for mental health beds

Wider context from the report

“This is the second inquest I have heard where the delayed discharge/repatriation of an Out-of-Area patient from an independent provider’s hospital has been a contributory factor in that patient’s death. Lauren was 20 years of age. The other inquest involved a 15 years old patient - 115 miles from home. Both of these cases illustrate, a) Underfunding for local mental health beds. b) An over-reliance by the NHS on independent providers for mental health beds. ”

Is this part of a recurring concern?

Yes — Insufficient mental health service capacity for timely patient care; Unsafe reliance on independent providers for NHS mental health beds.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with NHS England to ensure systems prioritise eliminating inappropriate out-of-area placements, focusing on discharge and patient flow.

Verbatim wording from the response

“All systems that still have inappropriate out of area placements have been required to refresh their local plans to ensure these placements are eliminated everywhere as soon as reasonably possible. NHS England continues to work with the worst performing areas and support them to improve and we are working with NHS England to ensure that systems prioritise this, including a focus on discharge and flow.”

Source location

Response from Department of Health and Social Care
Page 1 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and publish statutory guidance for discharge from mental health inpatient settings.

Verbatim wording from the response

“The Department has also worked with NHS England and other system partners to develop statutory guidance for discharge from all mental health inpatient settings, which was published in January 2024. This sets out how NHS bodies and local authorities can work together to support the discharge process, improving flow and ensuring the right support in the community. The guidance is available at: Hospital discharge and community support guidance - GOV.UK (www.gov.uk)”

Source location

Response from Department of Health and Social Care
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide additional funding to support adult social care and NHS discharges, including from mental health inpatient settings.

Verbatim wording from the response

“To support adult social care and discharges across the NHS, including from mental health inpatient settings, up to £2.8 billion was made available in 2023/24 and £4.7 billion in 2024/25, reducing bed occupancy.”

Source location

Response from Department of Health and Social Care
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work towards eliminating adult acute out-of-area placements across the NHS.

Verbatim wording from the response

“The NHS remains committed to eliminating the practice of adult acute Out of Area Placements. All Integrated Care Boards (ICBs) were asked to work towards eliminating the practice in NHS England’s 2023/24 Priorities and Operational Planning Guidance. An ICB is a statutory NHS organisation which is responsible for developing a plan for meeting the health needs of the population, managing the NHS budget, and arranging for the provision of health services within a given geographical area. They replace clinical commissioning groups (CCGs), taking on the NHS planning functions previously held by CCGs, as well as absorbing some planning roles from NHS England.”

Source location

Response from NHS England
Page 1 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Support health and care systems to operationalise inpatient mental health care localisation plans through regional and national assistance.

Verbatim wording from the response

“To implement this, all ICBs have been tasked with developing 3-year plans to localise and realign inpatient mental health care, including care provided by the Independent Sector, as part of the mental health, learning disability and autism inpatient quality transformation programme launched in 2022. Health and Care systems across England are currently being supported to operationalise the guidance via 3-year plans with direct support from regional and national teams. The transformation programme is underpinned by a £36 million investment.”

Source location

Response from NHS England
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Publish guidance supporting timely, local, high-quality therapeutic inpatient care and timely discharge.

Verbatim wording from the response

“In July 2023 NHS England published renewed guidance to support the commissioning and delivery of timely access to high quality therapeutic inpatient care, close to home and in the least restrictive setting possible. Key to this are the principles of: timely and purposeful admissions that are local, timely discharge, joined-up care and continuous improvement.”

Source location

Response from NHS England
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add a dedicated Hospital Overview section identifying out-of-area patients requiring repatriation to support daily bed-allocation decisions.

Verbatim wording from the response

“3. In addition, the Trust has also added a specific section to the daily Hospital Overview template showing patients who are in out of area beds who require repatriation to a local bed. This ensures that Clinical Site Managers are taking these patients into account when making daily decisions on bed allocations.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct monthly audits of out-of-area patient records against procedure standards, including coordinator input, care coordination, contacts, reviews and repatriation planning.

Verbatim wording from the response

“5. A regular audit takes place every month involving reviewing the records of all patients receiving their care out of area against the standards set out within the SOP. This audit is undertaken by our Nursing and Quality Directorate and will remain ongoing. Audit standards include evidence of OOA coordinator input, date of last input, that the patient has an allocated Care Coordinator, date of last input from them, date of last contact with patient and family, date of Care Programme Approach meeting, date of last clinician attendance at a multidisciplinary team review, and whether there is a discharge / repatriation plan.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 3 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Appoint a dedicated clinical Out of Area Coordinator.

Verbatim wording from the response

“3. As referred to during the inquest, we have appointed a dedicated Out of Area Coordinator post, which is a clinical post. We have also written and implemented a SOP for the ‘Use of Out of Area Acute and Psychiatric Intensive Care (PICU) Mental Health Inpatient beds: Therapeutic inpatient care and proactive discharge planning’. The SOP includes standards to be met in respect of regular contact and recording of that contact with patients who are out of area, and their families / carers, as well as with clinicians working in out of area providers overseeing that care.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a live Microsoft Teams handover channel linked to electronic records for documenting bed-flow updates, discussions and decisions.

Verbatim wording from the response

“4. Clinical Site Managers now use a live Microsoft Teams channel for communicating updates between them on requirements around bed flow, which is linked to patient electronic records. This replaces previous paper handover records and ensures that there is documentation of bed flow discussions and decisions, for example, if there are moves of patients between wards in order to create bed capacity in a specific ward to facilitate an admission, that this is”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement an out-of-area inpatient-care procedure requiring regular contact and documentation with patients, families, carers and treating clinicians.

Verbatim wording from the response

“3. As referred to during the inquest, we have appointed a dedicated Out of Area Coordinator post, which is a clinical post. We have also written and implemented a SOP for the ‘Use of Out of Area Acute and Psychiatric Intensive Care (PICU) Mental Health Inpatient beds: Therapeutic inpatient care and proactive discharge planning’. The SOP includes standards to be met in respect of regular contact and recording of that contact with patients who are out of area, and their families / carers, as well as with clinicians working in out of area providers overseeing that care.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Integrated care boards are responsible for developing three-year plans to localise and realign inpatient mental health care, including independent-sector provision.

Verbatim wording from the response

“Turning to your concerns around an over-reliance by the NHS on independent providers for mental health beds, private companies have always played a role in the NHS and patients should expect a safe and good quality service regardless of whether their care is delivered by independent sector or public sector providers. As set out in NHS England’s response to your report, all integrated care boards have been tasked with developing 3-year plans to localise and realign inpatient mental health care, including care provided by the Independent Sector, as part of NHS England’s mental health, learning disability and autism inpatient quality transformation programme.”

Source location

Response from Department of Health and Social Care
Page 2 · response
Published 13 November 2023

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.10

  1. 1

    Invest in and expand community mental health services to reduce reliance on inpatient treatment.

    Stated by Department of Health and Social CareStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.
  2. 2

    Engage on strengthening NHS and independent-sector commissioning and quality-assurance responsibilities for mental health, learning disability and autism inpatient care.

    Stated by NHS EnglandStated in progressThe respondent said that this action was in progress when they made their response on 13 November 2023.
  3. 3

    Discuss received Prevention of Future Deaths reports through the Regulation 28 Working Group and share key learning across national and regional NHS services.

    Stated by NHS EnglandStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.
  4. 4

    Require three-year inpatient mental health care plans to be co-produced with patients, families and carers.

    Stated by NHS EnglandStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.
  5. 5

    Enhance the daily Hospital Overview report with manual updating, clinical checking and organisation-wide circulation of bed-state information.

    Stated by Dorset Healthcare University NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.
  6. 6

    Continue reporting service-improvement progress to the Trust Board and NHS Dorset Integrated Care Board.

    Stated by Dorset Healthcare University NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 13 November 2023.
  7. 7

    Update admission templates and automated bed-state reporting to capture and provide more detailed out-of-area admission information.

    Stated by Dorset Healthcare University NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.
  8. 8

    Review the daily bed-flow clinical meeting and formalize discussion and recording requirements in its terms of reference.

    Stated by Dorset Healthcare University NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.
  9. 9

    Implement and disseminate a Standard Operating Procedure defining purposeful-admission processes, staff responsibilities and recording requirements.

    Stated by Dorset Healthcare University NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.
  10. 10

    Review and accurately identify all Trust-funded acute out-of-area patients on the clinical system.

    Stated by Dorset Healthcare University NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 13 November 2023.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Invest in and expand community mental health services to reduce reliance on inpatient treatment.

Verbatim wording from the response

“More widely, through the NHS Long Term Plan, we have invested almost £1 billion extra in community mental health care for adults by March 2024, expanding community mental health services to reduce reliance on inpatient treatment, so that patients are supported to stay well in their communities. This major expansion in funding for community mental health services commenced in all areas in 2021/22 and has been key to managing pressures on beds.”

Source location

Response from Department of Health and Social Care
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engage on strengthening NHS and independent-sector commissioning and quality-assurance responsibilities for mental health, learning disability and autism inpatient care.

Verbatim wording from the response

“We are also currently engaging on how the roles and responsibilities for commissioning and assuring the quality of mental health, learning disabilities and autism inpatient care across the NHS and the independent sector can be strengthened, with a view to embed learnings and best practice in National Quality Board policy and governance frameworks from 2024 onwards.”

Source location

Response from NHS England
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Discuss received Prevention of Future Deaths reports through the Regulation 28 Working Group and share key learning across national and regional NHS services.

Verbatim wording from the response

“I would also like to provide further assurances on national NHS England work taking place around the Reports to Prevent Future Deaths. All reports received are discussed by the Regulation 28 Working Group, comprising Regional Medical Directors, and other clinical and quality colleagues from across the regions. This ensures that key learnings and insights around preventable deaths are shared across the NHS at both a national and regional level and helps us pay close attention to any emerging trends that may require further review and action.”

Source location

Response from NHS England
Page 3 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require three-year inpatient mental health care plans to be co-produced with patients, families and carers.

Verbatim wording from the response

“NHS England recognises the critical importance of strong commissioner oversight and joint working in inpatient mental health care, and as such has made it a requirement that these 3-year plans be co-produced – including with patients, families and their carers.”

Source location

Response from NHS England
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Enhance the daily Hospital Overview report with manual updating, clinical checking and organisation-wide circulation of bed-state information.

Verbatim wording from the response

“2. We have enhanced the daily Hospital Overview situation report which is accurate at the point it is sent, with the purpose of providing a summary at the start of the working day across the organisation to key colleagues including senior clinicians and managers. The information contained in the daily Hospital Overview template is updated manually by the night practitioners from data contained in the clinical system. It is then checked by both the Out of Area Co-ordinator and the Clinical Site Managers, who are clinicians who are overseeing bed flow decisions, to ensure that the information contained in this document is correct for that point in time.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 1 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue reporting service-improvement progress to the Trust Board and NHS Dorset Integrated Care Board.

Verbatim wording from the response

“I can confirm that all of the actions detailed have been completed and ongoing assurance where required is monitored via the monthly audit. We hope we have provided assurances that Dorset HealthCare has addressed the areas identified in the Regulation 28 Report and that we have taken the matter extremely seriously. The DHC Board are sighted on the significance of the Regulation 28 Report. We will continue to report our progress to both our Board and NHS Dorset Integrated Care Board so there is clear visibility of the service improvements being made.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 3 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update admission templates and automated bed-state reporting to capture and provide more detailed out-of-area admission information.

Verbatim wording from the response

“4. We have also made improvements to our automated reporting. We have updated the electronic admission form template that is embedded in the patient record system so that when a patient requires admission, we capture more robust information, which is then also reportable in a bed state automated report. This automated report provides additional information in respect of patients in excess of the Hospital Overview document, for example a list of names and length of stay for every patient admitted to hospital, to an out of area bed, and those awaiting admission. This more detailed information is used by clinicians directly involved in bed flow and inpatient care to support their daily work.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review the daily bed-flow clinical meeting and formalize discussion and recording requirements in its terms of reference.

Verbatim wording from the response

“2. We have reviewed our daily clinical meeting that takes place in respect of bed flow and set out requirements in the meeting's terms of reference, including standard items for discussion and recording standards. These terms of reference are included within the Enabling Purposeful Admissions SOP.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement and disseminate a Standard Operating Procedure defining purposeful-admission processes, staff responsibilities and recording requirements.

Verbatim wording from the response

“1. The Trust has implemented a new Standard Operating Procedure (SOP) for Enabling Purposeful Admissions. This clearly sets out the required process, roles and responsibilities of key staff and the required recording in respect of inpatient flow decisions. This SOP has been communicated to staff and included on our staff intranet.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 2 · response
Published 13 November 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review and accurately identify all Trust-funded acute out-of-area patients on the clinical system.

Verbatim wording from the response

“1. The Trust has undertaken a comprehensive review to ensure that all patients who are receiving acute care funded by the Trust in Out of Area beds are accurately identified as such on our clinical system.”

Source location

Response from Dorset Healthcare University NHS Foundation Trust
Page 1 · response
Published 13 November 2023

Open published response
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