PFD report

Margery Annie Astill · Prevention of Future Deaths report

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Issued 11 Jul 2017•Leicester City and South Leicestershire

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
5

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
13

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised5

  1. Unclear incident reporting entry and amendment systems
    Part of recurring concern: Unreliable reporting of patient-safety incidents
  2. Inadequate and inaccurate communication with families of patients with mental health issues
    Part of recurring concern: Failure to reliably communicate with and listen to families of mental health patients
  3. Ineffective diary systems for referrals to different specialisms
    Part of recurring concern: Failure to reliably refer patients to required specialist services
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. Action

    Implement clinical emergency drills with immediate reflection and feedback for participating staff.

    Stated by Leicestershire Partnership NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 11 July 2017.
  2. Action

    Implement a ward-diary procedure defining task allocation and documentation, with ongoing monthly audits.

    Stated by Leicestershire Partnership NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 11 July 2017.
  3. Action

    Deliver bespoke communication-skills training to nurses involved in the incidents.

    Stated by Leicestershire Partnership NHS TrustStated completedThe respondent said that this action was complete when they made their response on 11 July 2017.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    Daily incident analysis, supported by the Patient Safety Team, is considered sufficient to assure that correct incident-review processes are followed.

    Stated by Leicestershire Partnership NHS TrustExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unclear incident reporting entry and amendment systems

Wider context from the report

“(1) Diary systems for ensuring referrals to different specialisms were not effective, such as for physiotherapy and the failure of these systems was not identified until the inquest was held. Furthermore, the system for entering and updating/amending incident reporting was unclear and reported incidents were not reviewed by a senior employee in a timely fashion on this occasion. ”

Is this part of a recurring concern?

Yes — Unreliable reporting of patient-safety incidents.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Inadequate and inaccurate communication with families of patients with mental health issues

Wider context from the report

“(2) Communication with family members was inadequate and inaccurate, the “named nurse” system was ineffective and therefore opportunities were lost to share information and to keep the family informed and involved. The failure of the Trust to engage with family members of patients with mental health issues have been raised in the past as a concern, and contrary to NICE Guidelines. ”

Is this part of a recurring concern?

Yes — Failure to reliably communicate with and listen to families of mental health patients.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Ineffective diary systems for referrals to different specialisms

Wider context from the report

“(1) Diary systems for ensuring referrals to different specialisms were not effective, such as for physiotherapy and the failure of these systems was not identified until the inquest was held. Furthermore, the system for entering and updating/amending incident reporting was unclear and reported incidents were not reviewed by a senior employee in a timely fashion on this occasion. ”

Is this part of a recurring concern?

Yes — Failure to reliably refer patients to required specialist services.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays in immediate post-fall attendance, examination and basic observations

Wider context from the report

“(3) Mrs Astill had two unwitnessed falls during her time in the unit, both were recorded on CCTV and both were due to interaction with other patients. The first fall was quickly attended by numerous nursing staff members, but there was a considerable delay in actually physically attending to the patient, examining her or taking basic observations. In a professional nursing environment this delay in first aid provision was of concern and the Trust should consider enhanced training to ensure immediate effective interventions ”

Is this part of a recurring concern?

Yes — Failure to provide adequate first aid where emergency assistance may be needed; Unreliable post-fall assessment and clinical response.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays in senior review of reported incidents

Wider context from the report

“(1) Diary systems for ensuring referrals to different specialisms were not effective, such as for physiotherapy and the failure of these systems was not identified until the inquest was held. Furthermore, the system for entering and updating/amending incident reporting was unclear and reported incidents were not reviewed by a senior employee in a timely fashion on this occasion. ”

Is this part of a recurring concern?

Yes — Unreliable senior oversight of safety incident reviews.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement clinical emergency drills with immediate reflection and feedback for participating staff.

Verbatim wording from the response

“In addition to the above, I can confirm that the Trust Resuscitation Committee is overseeing the implementation of clinical drills. These drills re-enact patient emergency situations in the clinical setting in which staff on duty will participate in and will then be offered immediate practice reflection and feedback with regard to how they have responded to and managed this in practice.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 3 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a ward-diary procedure defining task allocation and documentation, with ongoing monthly audits.

Verbatim wording from the response

“Mental Health Services Older Persons (MHSOP) Ward Staff Teams have developed, and are in the process of implementing, a Standard Operating Procedure for the safe and effective management of the ward diary. Implementation is being led and embedded in daily practice by the Senior Inpatient Matrons and undertaken by each individual Ward Matron. The process also clearly defines how the ward tasks will be allocated and documented. This process will be subject to an ongoing monthly audit to provide assurance that this is being embedded in practice.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 1 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver bespoke communication-skills training to nurses involved in the incidents.

Verbatim wording from the response

“The Trust acknowledges that the communication shared with the family following both the incidents was not an accurate description of the events which was later revealed in the CCTV footage. When the staff involved in the incidents provided Mrs Astill’s family with information regarding her falls, their form of communication did not convey the accuracy of the situation. In order to enhance the nursing staff with their communication skills, the nurses involved have subsequently attended a bespoke training course delivered by LOROS (Leicester Hospice Charity). This training course supports enhanced communication skills needed to support patients and relatives.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 2 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Display posters on each ward defining the named nurse’s role for patients and carers.

Verbatim wording from the response

“The service has approved the updated named nurse role and responsibility patient and carer information leaflet. Posters will be displayed on each ward defining the role of the named nurse to ensure that both patients and carers are clear about what to expect. A named nurse checklist has also been established to support Registered Nurses to carry out this role. This provides a clear accountability and audit trail whilst setting standards around timely communication with relatives and carers.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 2 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review CCTV footage to determine whether Basic Life Support and Immediate Life Support training requires organisational or individual changes.

Verbatim wording from the response

“The Trust resuscitation lead has the responsibility for the Resuscitation Councils (UK) Basic Life Support and Immediate Life Support training. As part of their review they will analyse the CCTV footage to understand if there are any organisational changes required to the training, or if this is purely an individual training requirement.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 3 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish the updated named-nurse information leaflet and checklist supporting accountability and timely communication with relatives and carers.

Verbatim wording from the response

“The service has approved the updated named nurse role and responsibility patient and carer information leaflet. Posters will be displayed on each ward defining the role of the named nurse to ensure that both patients and carers are clear about what to expect. A named nurse checklist has also been established to support Registered Nurses to carry out this role. This provides a clear accountability and audit trail whilst setting standards around timely communication with relatives and carers.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 2 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Schedule further experiential learning and practice-development training on person-centred responses to emergency medical situations.

Verbatim wording from the response

“The MHSOP Clinical Education Lead is also scheduling in further experiential learning and practice development training opportunities to reflect on the immediate person centred approach to support emergency medical situations.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 3 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Undertake a spot-check audit against NICE quality standards for hospital care involving older-person mental-health inpatient admissions.

Verbatim wording from the response

“The Trust further acknowledges the Coroner’s concern that it has not engaged with family members of patients with mental health issues which is contrary to Nice Guideline 136¹. With particular reference to mental health services for older people and inpatient admissions the service will be undertaking a spot check audit against the quality standard’s as set out for hospital care.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 2 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate daily incident analysis supported by the Patient Safety Team.

Verbatim wording from the response

“MHSOP currently formally review all incidents weekly however there is a system in place for daily incident analysis which is supported by the Trust’s Patient Safety Team that assures that the correct processes are being followed.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 1 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Daily incident analysis, supported by the Patient Safety Team, is considered sufficient to assure that correct incident-review processes are followed.

Verbatim wording from the response

“MHSOP currently formally review all incidents weekly however there is a system in place for daily incident analysis which is supported by the Trust’s Patient Safety Team that assures that the correct processes are being followed.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 1 · response
Published 11 July 2017

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. 1

    Provide routinely designated safeguarding-practice supervision sessions analysing incident management and learning from inpatient harm.

    Stated by Leicestershire Partnership NHS TrustStated completedThe respondent said that this action was complete when they made their response on 11 July 2017.
  2. 2

    Use CCTV as part of post-incident analysis to support investigation of ward incidents.

    Stated by Leicestershire Partnership NHS TrustStated completedThe respondent said that this action was complete when they made their response on 11 July 2017.
  3. 3

    Audit reported incidents against CCTV footage reviewed during investigations.

    Stated by Leicestershire Partnership NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 11 July 2017.
  4. 4

    Maintain Safety Huddles across Organic Wards to support shift communication and dynamic assessment of patient risk and incidents.

    Stated by Leicestershire Partnership NHS TrustStated completedThe respondent said that this action was complete when they made their response on 11 July 2017.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide routinely designated safeguarding-practice supervision sessions analysing incident management and learning from inpatient harm.

Verbatim wording from the response

“As a further assurance measure the MHSOP wards are also being robustly supported with routinely designated safeguarding practice supervision sessions which look at, and analyse how, incidents have been managed and what has been learned from this when in-patient harm.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 2 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use CCTV as part of post-incident analysis to support investigation of ward incidents.

Verbatim wording from the response

“The previous installation of CCTV was to support the detection and prevention of crime. However within MHSOP it has been instrumental in bringing a new level of understanding incidents that occur on the wards. CCTV now forms a key part of the post incident analysis process. As an additional assurance measure to ensure that the CCTV is being used in this way, plans are in place to routinely undertake an audit of cross checking reported incident’s and what parts of the CCTV recordings were reviewed to support the investigation process.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 2 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Audit reported incidents against CCTV footage reviewed during investigations.

Verbatim wording from the response

“The previous installation of CCTV was to support the detection and prevention of crime. However within MHSOP it has been instrumental in bringing a new level of understanding incidents that occur on the wards. CCTV now forms a key part of the post incident analysis process. As an additional assurance measure to ensure that the CCTV is being used in this way, plans are in place to routinely undertake an audit of cross checking reported incident’s and what parts of the CCTV recordings were reviewed to support the investigation process.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 2 · response
Published 11 July 2017

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain Safety Huddles across Organic Wards to support shift communication and dynamic assessment of patient risk and incidents.

Verbatim wording from the response

“MHSOP Ward Teams have also successfully piloted ward Safety Huddles and these are in place across Organic Wards as part of team working. Safety Huddles have been instrumental in supporting the ward teams in their shift by shift communication creating space to be able to dynamically assess the ward climate and talk about patient risk and incidents and how these are to be managed.”

Source location

2017-0440-Leicestershire-Partnership-NHS-Trust
Page 2 · response
Published 11 July 2017

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026