PFD report

Hilary Clare (Billy) Guedalla · Prevention of Future Deaths report

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Issued 8 Jun 2023•Inner North London

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
11

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
20

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised11

  1. Failure to make proper efforts to contact a missing patient's family
    Part of recurring concern: Unreliable missing-person response
  2. Failure to communicate leave restrictions to all unit staff
    Part of recurring concern: Failure to communicate relevant risk information during patient leavePart of recurring concern: Unreliable communication of patient-care information between clinical staff
  3. Delays in notifying police and ambulance services when a patient is missing
    Part of recurring concern: Unreliable missing-person response
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.19

  1. Action

    Run a City and Hackney recruitment drive for Band 5 and Band 6 nurses.

    Stated by East London NHS Foundation TrustStated in progressThe respondent said that this action was in progress when they made their response on 22 June 2023.
  2. Action

    Provide Twilight Shifts staffed by Band 6 community nursing colleagues during peak evening periods.

    Stated by East London NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 22 June 2023.
  3. Action

    Remind Gardner Ward and City and Hackney inpatient staff to record clinical decisions, review RIO notes, and discuss leave-recording requirements at scheduled away days.

    Stated by East London NHS Foundation TrustStated plannedThe respondent said that this action was planned when they made their response on 22 June 2023.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to make proper efforts to contact a missing patient's family

Wider context from the report

“9. No proper efforts were made to contact members of the deceased’s family once the deceased was found to be missing. ”

Is this part of a recurring concern?

Yes — Unreliable missing-person response.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to communicate leave restrictions to all unit staff

Wider context from the report

“2. The decision that the deceased should not be allowed unescorted leave was not communicated to all members of staff working in the unit such that the person who allowed the deceased to leave was unaware that the decision had been made. ”

Is this part of a recurring concern?

Yes — Failure to communicate relevant risk information during patient leave; Unreliable communication of patient-care information between clinical staff.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays in notifying police and ambulance services when a patient is missing

Wider context from the report

“7. Once the deceased was found to be missing from the unit, there was an unexplained delay in informing the police and ambulance service, a failure to inform either of the serious suicide risk which the deceased posed to themselves and a lack of appreciation of the urgency of the situation by staff generally. ”

Is this part of a recurring concern?

Yes — Unreliable missing-person response.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient staffing levels in the unit

Wider context from the report

“10. The unit was short-staffed and this affected the care provided to the deceased, the assessment of the deceased whilst in the unit and record keeping generally. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to consult medical notes and records during leave risk assessment

Wider context from the report

“6. The member of staff who allowed the deceased to leave the unit made a brief risk assessment of them before deciding whether they should be allowed to leave. That person did not consult any medical notes or records about the deceased when making that assessment. Had that member of staff consulted the deceased’s medical notes and records, the serious suicide risk which they posed would have been evident. ”

Is this part of a recurring concern?

Yes — Failure to review relevant clinical records before care decisions; Inadequate mental health risk assessment; Unreliable mental-health patient leave arrangements; Unsafe management of inpatient leave and absence.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record service-user movements in the unit sign-in/sign-out book

Wider context from the report

“4. The “Sign in/Sign out” book which was supposed to record the movements of service users in the unit was frequently not completed, particularly when service users went out for short periods. ”

Is this part of a recurring concern?

Yes — Unreliable recording of service-user movements.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to communicate relevant ward-round risk information to all unit staff

Wider context from the report

“3. The relevant information gathered during the Ward Round on the 28th October 2021, which included the fact that the deceased had attempted to take their own life, the night before, was not adequately communicated to all staff on the unit. ”

Is this part of a recurring concern?

Yes — Unreliable communication of patient-care information between clinical staff.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to communicate a missing patient's serious suicide risk to police and ambulance services

Wider context from the report

“7. Once the deceased was found to be missing from the unit, there was an unexplained delay in informing the police and ambulance service, a failure to inform either of the serious suicide risk which the deceased posed to themselves and a lack of appreciation of the urgency of the situation by staff generally. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to follow the missing-patient response policy and identify required contacts and methods

Wider context from the report

“8. The hospital policy which applied to missing patients was not properly adhered to by staff and there was confusion about who should be contacted and in what manner, once a patient was found to be missing. ”

Is this part of a recurring concern?

Yes — Unreliable missing-person response.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to prevent unescorted leave from a secure unit when prohibited by clinical risk assessment

Wider context from the report

“1. The deceased was allowed to leave Gardener Ward (“the unit”) which was part of a secure facility of the hospital, alone, when a clinical decision had been taken that they should not be allowed to leave the unit unaccompanied by staff, because they posed a serious risk of suicide. ”

Is this part of a recurring concern?

Yes — Unsafe management of inpatient leave and absence.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of a proper system for identifying whether service users may leave the unit

Wider context from the report

“5. There was no proper system for identifying whether a service user should be permitted to leave the unit. ”

Is this part of a recurring concern?

Yes — Unsafe management of inpatient leave and absence.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Run a City and Hackney recruitment drive for Band 5 and Band 6 nurses.

Verbatim wording from the response

“e) There is a recruitment drive in City and Hackney for band 5 and 6 nurses.”

Source location

Response from East London NHS Foundation Trust
Page 6 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide Twilight Shifts staffed by Band 6 community nursing colleagues during peak evening periods.

Verbatim wording from the response

“c) Twilight Shifts have been introduced. Band 6 nursing colleagues from the community teams attend between 5.30 to 9 pm when the wards are busiest to ensure smooth transitions to night shifts.”

Source location

Response from East London NHS Foundation Trust
Page 6 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Remind Gardner Ward and City and Hackney inpatient staff to record clinical decisions, review RIO notes, and discuss leave-recording requirements at scheduled away days.

Verbatim wording from the response

“In order to ensure that this does not occur again, at the next Gardner Ward away day on 23 August 2023 all staff will be reminded again of the importance of properly recording clinical decisions (whether made by themselves or in Ward Management Meetings or Ward Rounds). As well as reviewing the RIO notes prior to making important clinical decisions. This same discussion will be repeated at the next away days for all City and Hackney inpatient wards. Considerations about the differences in recording such information between formal and informal service users will be discussed. A memo has been sent out to all ward staff on 27 July 2023 by the Clinical Director reinforcing these expectations too.”

Source location

Response from East London NHS Foundation Trust
Page 3 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Include leave-recording and information-sharing requirements in the junior doctor induction programme.

Verbatim wording from the response

“Additionally, the Clinical Director for City and Hackney has updated the junior doctor induction programme to include this information.”

Source location

Response from East London NHS Foundation Trust
Page 3 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain and review a live spreadsheet weekly to identify recruitment gaps and support recruitment.

Verbatim wording from the response

“d) A live spreadsheet is maintained and reviewed weekly by the ward matrons to highlight recruitment gaps and support the recruitment process”

Source location

Response from East London NHS Foundation Trust
Page 6 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Document inpatient leave arrangements on ward nursing-office whiteboards, reassess them at handover, and require staff to check them before authorising leave.

Verbatim wording from the response

“Additionally, all inpatient leave arrangements (for both formal and informal service users) are now documented on the relevant nursing office whiteboard in each City and Hackney inpatient ward. The leave arrangements are reassessed at every shift handover and the whiteboard is updated accordingly. It is expected that all staff members check the whiteboard before allowing leave of any type.”

Source location

Response from East London NHS Foundation Trust
Page 3 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reinforce correct escalation processes for missing service users through the Gardner Ward Time to Think forum.

Verbatim wording from the response

“a. On the 13 July 2022, staff from Gardner Ward attended the “Time to Think” forum. There, the Trust’s Health, Safety and Security Planning Manager led the meeting and reinforced the correct escalation processes to use when a service user is missing.”

Source location

Response from East London NHS Foundation Trust
Page 4 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review Trust recruitment strategy and processes following the inpatient activity and staffing review.

Verbatim wording from the response

“A recent Trust-wide review of the Trust’s inpatient activity (clinical demand and benchmarking against national standards for comparable services) was undertaken in January 2023. This review contributes to ensuring the Trust meets Safer Staffing expectations for services. In particular, that the right staff with the right skills are in the right place at the right time. The review has resulted in an increased investment in inpatient staffing based on the identified needs of the services. Since April 2023, an £800,000 investment for Safer Staffing has been provided to the City and Hackney directorate within ELFT. The benefits of the increased investment will be reduced reliance on temporary staffing at times of high acuity and better resourced teams to meet the needs of service users. In addition to this we have reviewed our recruitment strategy and processes.”

Source location

Response from East London NHS Foundation Trust
Page 6 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Add explicit family-contact instructions to the updated missing-patient policy and discuss them with Gardner Ward staff.

Verbatim wording from the response

“I can confirm that explicit information about contacting family members is provided in the updated policy and was discussed with Gardner Ward staff during its review of the policy.”

Source location

Response from East London NHS Foundation Trust
Page 5 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require junior staff to consult the shift coordinator before permitting patient leave.

Verbatim wording from the response

“Further, junior staff members are now required to speak to the shift co-ordinator (the most senior staff member) prior to allowing patient leave.”

Source location

Response from East London NHS Foundation Trust
Page 3 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct daily multidisciplinary Safety Huddles on City and Hackney inpatient wards to share critical clinical, risk and leave information.

Verbatim wording from the response

“In order to provide an additional safety net to ensure that appropriate information sharing occurs, a daily Safety Huddle comprised of the entire multi-disciplinary team now takes place on all City and Hackney inpatient wards each morning. Critical clinical information about all service users is shared during the Safety Huddles. Important clinical decisions and risk information discussed at the Safety Huddles are expected to be documented on RIO (this expectation will also be further reinforced at the away day and junior doctor induction).”

Source location

Response from East London NHS Foundation Trust
Page 3 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Ratify the reviewed Missing and Absent Without Leave policy.

Verbatim wording from the response

“b. In June 2023, the Trust’s Missing and Absent without Leave policy was reviewed and it is now awaiting ratification.”

Source location

Response from East London NHS Foundation Trust
Page 4 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Assign a Band 5 registered nurse to report rota shortages and enhanced-observation demand for staffing responses.

Verbatim wording from the response

“b) A Band 5 registered nurse is currently responsible for ‘red flag’ reporting (reviewing staff shortages on the daily rota and the numbers of service users”

Source location

Response from East London NHS Foundation Trust
Page 5 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review staffing levels daily through multidisciplinary huddles and take actions such as redeployment and booking temporary or bank staff.

Verbatim wording from the response

“a) Staffing levels across the directorate are discussed face to face at a daily Huddle every Monday – Friday at a designated venue. The Duty Senior Nurse, Borough Lead Nurse, Ward Managers and matrons are present. The Psychiatric Liaison Teams and Home Treatment Team also feed into the Huddle. Safe staffing levels are considered alongside appropriate actions such as redeployment, booking temporary staff and block booking Trust bank staff.”

Source location

Response from East London NHS Foundation Trust
Page 5 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Send ward staff a memo reinforcing requirements to record and communicate clinical decisions about patient leave.

Verbatim wording from the response

“In order to ensure that this does not occur again, at the next Gardner Ward away day on 23 August 2023 all staff will be reminded again of the importance of properly recording clinical decisions (whether made by themselves or in Ward Management Meetings or Ward Rounds). As well as reviewing the RIO notes prior to making important clinical decisions. This same discussion will be repeated at the next away days for all City and Hackney inpatient wards. Considerations about the differences in recording such information between formal and informal service users will be discussed. A memo has been sent out to all ward staff on 27 July 2023 by the Clinical Director reinforcing these expectations too.”

Source location

Response from East London NHS Foundation Trust
Page 3 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Relocate and revise inpatient Sign In/Sign Out books to capture leave, return, documentation, belongings and search information.

Verbatim wording from the response

“I have been provided with assurances that the process for managing the Sign In/Sign Out book (the “book”) on all inpatient units in City and Hackney has been improved. The book is now located at the nursing office to enhance completion. It has been revised to include the following information: service user name, whether leave is escorted (and by whom) or not, location of planned leave, time left and time returned, the validity of Section 17 leave papers for detained patients, description of items taken, and whether search on return was completed.”

Source location

Response from East London NHS Foundation Trust
Page 3 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engage senior-level Metropolitan Police partners to develop a coordinated response strategy for missing inpatients.

Verbatim wording from the response

“c. The Trust is now engaged at a senior level with the Metropolitan Police to develop a strategy around, “Right Care, Right Person” which is anticipated to lead to improvements in the coordination of response to missing inpatients by both organisations.”

Source location

Response from East London NHS Foundation Trust
Page 4 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Spot-check each Sign In/Sign Out book once per shift and develop a more robust audit system.

Verbatim wording from the response

“Presently, either the nurse in charge or the shift coordinator spot checks the book to ensure completion one time per shift. However, work is being done to develop a more robust audit system.”

Source location

Response from East London NHS Foundation Trust
Page 4 · response
Published 22 June 2023

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide £800,000 Safer Staffing investment to City and Hackney inpatient services based on identified staffing needs.

Verbatim wording from the response

“A recent Trust-wide review of the Trust’s inpatient activity (clinical demand and benchmarking against national standards for comparable services) was undertaken in January 2023. This review contributes to ensuring the Trust meets Safer Staffing expectations for services. In particular, that the right staff with the right skills are in the right place at the right time. The review has resulted in an increased investment in inpatient staffing based on the identified needs of the services. Since April 2023, an £800,000 investment for Safer Staffing has been provided to the City and Hackney directorate within ELFT. The benefits of the increased investment will be reduced reliance on temporary staffing at times of high acuity and better resourced teams to meet the needs of service users. In addition to this we have reviewed our recruitment strategy and processes.”

Source location

Response from East London NHS Foundation Trust
Page 6 · response
Published 22 June 2023

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. 1

    Have Gardner Ward staff reflect at the Time to Think forum on the impact of delayed family contact after a patient goes missing.

    Stated by East London NHS Foundation TrustStated completedThe respondent said that this action was complete when they made their response on 22 June 2023.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Have Gardner Ward staff reflect at the Time to Think forum on the impact of delayed family contact after a patient goes missing.

Verbatim wording from the response

“Staff also specifically reflected upon the impact of not contacting Billy’s family promptly when they were discovered missing at the Time to Think Forum on 13 July 2022.”

Source location

Response from East London NHS Foundation Trust
Page 5 · response
Published 22 June 2023

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026