PFD report

Christopher Michael SEAL · Prevention of Future Deaths report

Pin Get email alerts Request correction

Issued 10 Jan 2019•Avon

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
9

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
13

Described in responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised9

  1. Absence of a no-response policy for primary care
  2. Lack of explicit identification of permissible information-sharing recipients
  3. Intensive service switchboard inability to call 999 when life protection is required
    Part of recurring concern: Failure to initiate 999 calls promptly when life is at risk
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. Action

    Request close liaison and joint working with Avon and Somerset Police on welfare checks.

    Stated by Avon and Wiltshire Mental Health Partnership NHS TrustStated completedThe respondent said that this action was complete when they made their response on 24 May 2019.
  2. Action

    Require staff to record explicit consent specifying information, recipients and contact details.

    Stated by Avon and Wiltshire Mental Health Partnership NHS TrustStated completedThe respondent said that this action was complete when they made their response on 24 May 2019.
  3. Action

    Ensure staff understand individualised communication options and can discuss communication-method risks with service users.

    Stated by Avon and Wiltshire Mental Health Partnership NHS TrustStated completedThe respondent said that this action was complete when they made their response on 24 May 2019.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.4

  1. Position

    Existing policy and clinical risk assessment determine when primary-care non-response should be reported to the GP.

    Stated by Avon and Wiltshire Mental Health Partnership NHS TrustExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Absence of a no-response policy for primary care

Wider context from the report

“5. I was told that there is no “no response policy” for those in primary care; that the policy which exists is for secondary or tertiary care and is therefore not applicable to the service users or staff in primary care. This would also raise the question of training ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of explicit identification of permissible information-sharing recipients

Wider context from the report

“1. The information sharing form – in this case it was not explicit as to whom information could be shared with hence the family were not informed or contacted; is there an issue with the form itself to make this clearer for clinicians to be more explicit or is there a training issue for the staff involved with completing this form? ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Intensive service switchboard inability to call 999 when life protection is required

Wider context from the report

“8. The intensive service switchboard – is there an issue in relation to the training of staff and their ability to react to protecting life? I was told they do not have ability to call 999 but that they advise the service user to make the call, is that appropriate? ”

Is this part of a recurring concern?

Yes — Failure to initiate 999 calls promptly when life is at risk.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Incomplete demographic information on RIO

Wider context from the report

“4. The demographics page in RIO – in this case it was incomplete and I was told it often is – is this a training issue for the staff or again a technical matter with the RIO system? ”

Is this part of a recurring concern?

Yes — Unreliable RIO clinical-record functions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Limited care-planned communication options for service-user contact

Wider context from the report

“9. Contact with service user – I was told that the preferred method is verbal contact and the only other means is a text message with this being care planned. In this changing world of communication should other care planned options be considered such as email or messaging? ”

Is this part of a recurring concern?

Yes — Unreliable communication access for people requiring support.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record next-of-kin details on RIO

Wider context from the report

“3. There were no next of kin details recorded on RIO – I was told that you use The National Spine to automatically populate this information however the next of kin details were on the hospital records for the A&E attendance and I was told that they use The National Spine. Is this system being used properly? ”

Is this part of a recurring concern?

Yes — Failure to maintain accurate next-of-kin information in healthcare records.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unclear timeliness standard for RIO entries

Wider context from the report

“7. RIO entries generally – I was told that there is an expectation that staff are expected to make their entry onto the RIO system within either 72 hrs. or 24hrs. Is this in line with what professional bodies expect and should it be? ”

Is this part of a recurring concern?

Yes — Unreliable RIO clinical-record functions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

RIO records system displaying an older information-sharing form as the most recent

Wider context from the report

“2. On the RIO records system I was advised that it put the first information sharing form as the most recent when it wasn’t, in this case there was a more recent form, this misled the staff, although both forms were clearly completed and on the RIO system – is this a technical matter with IT or is this a training matter for the staff using the system? ”

Is this part of a recurring concern?

Yes — Electronic patient records failing to make relevant clinical information available and actionable; Unreliable RIO clinical-record functions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Absence of a welfare-check policy for primary care

Wider context from the report

“6. I was told that there is no “welfare check policy” for those in primary care; that the policy which exists is for secondary or tertiary care and is therefore not applicable to the service users or staff in primary care. I was told that Avon and Somerset Constabulary are in the process of writing a “welfare check policy” and it may be beneficial for there to be liaison with the police forces in the AWP area to ensure that any new policy that you consider is appropriate is in line with their expectations as to what a police officer can and will do following such a call. This would also raise the question of training. ”

Is this part of a recurring concern?

Yes — Unreliable welfare-check processes for people whose health is of concern; Unreliable welfare-check request handling and follow-up.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Request close liaison and joint working with Avon and Somerset Police on welfare checks.

Verbatim wording from the response

“AWP have contacted Avon and Somerset Police to request close liaison and joint working regarding their ‘Welfare Check Policy’ to ensure understanding and expectations are aligned. The local representative for the Avon & Somerset Crisis Concordat will maintain close follow”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 2 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require staff to record explicit consent specifying information, recipients and contact details.

Verbatim wording from the response

“Immediate action has been taken regarding the current ‘Consent to Share’ form in use across the Trust. This has been discussed at local Quality and Standards meeting and the Learning from Experience Forum, where key learning from the untimely death of Mr Seal has been shared and disseminated. It has been agreed that all staff need to record explicit consent, i.e. stating what information can be shared, with whom and what their contact details are. The Trust recognises that the consent to share information form could and should be clearer, as could the staff guidance. In light of the General Data Protection Regulation (GDPR), the Governance Team are now reviewing the Trust’s consent to share information procedures.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 1 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Ensure staff understand individualised communication options and can discuss communication-method risks with service users.

Verbatim wording from the response

“AWP has local procedures for text access for people who are deaf or hard of hearing. It is recognised that some service users, regardless of disability, may prefer forms of communication other than phone calls. Where this is indicated an Individualised approach to communication with the service users will be considered and planned. However, e-mail or texting high risk information is not always suitable as information can be missed or there can be technical risks. The Trust has ensured that all staff are aware of the individualised communication options and that they are suitably able to have appropriate conversations with service users about the risks of various communication methods”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 4 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Improve, align and communicate consent recording, retrieval, clinical processes, guidance and information presentation.

Verbatim wording from the response

“Once they have ensured that the framework is compliant with GDPR, we then will proceed with making the recording and retrieval of consent to share is in place and the clinical processes, supporting guidance, recording processes and information presentation will be improved, aligned and communicated by the end of June 2019. We are also working with the Senior Practitioner for Family Interventions to provide staff training regarding involving relatives and carers, including working with service users who might initially be reluctant to allow this but may change their views over time. Furthermore, the Trust is engaged with year long improvement programme with ‘Making Families Count’ initiative, set up by NHS England, collaborating to improve families’ involvement in mental health services and ensure that learning from their experience is used to improve services and reduce avoidable harm.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 1 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review consent-to-share information procedures for GDPR compliance.

Verbatim wording from the response

“Immediate action has been taken regarding the current ‘Consent to Share’ form in use across the Trust. This has been discussed at local Quality and Standards meeting and the Learning from Experience Forum, where key learning from the untimely death of Mr Seal has been shared and disseminated. It has been agreed that all staff need to record explicit consent, i.e. stating what information can be shared, with whom and what their contact details are. The Trust recognises that the consent to share information form could and should be clearer, as could the staff guidance. In light of the General Data Protection Regulation (GDPR), the Governance Team are now reviewing the Trust’s consent to share information procedures.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 1 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reinforce minimum demographic-information requirements and audit patient records monthly.

Verbatim wording from the response

“Staff have been reminded what the minimum information requirement is, and that this includes completion of the demographics page. A random selection of patient records are audited monthly and team managers have been made aware that completed demographic information is a requirement for all staff.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 2 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend and disseminate RiO guidance on editing or creating information-sharing forms.

Verbatim wording from the response

“The Trust recognises the confusion this caused staff and indeed the Court and we welcome the fact that this has been highlighted for improvement. The training and guidance for staff has consequently been amended. The RiO clinical support now states that it is acceptable to either edit the most recent RiO form, or to create a new form. It is not acceptable to edit forms other than the most recent. This has been disseminated to clinical staff through team meetings and is being circulated to staff via an internal ‘Red Top Alert’.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 2 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop a RiO front-screen indicator showing Next of Kin or emergency-contact absence.

Verbatim wording from the response

“The Trust is working to find a technical solution to create a work list of records that require synchronisation in order that administrative staff might be able to complete this task and improve compliance (target completion date 31 August 2019). There is a secondary issue that where there is no Next of Kin recorded, the absence of this is not evident. There is presently a development request to place an indicator on the front screen of the record showing the Next of Kin/In Case of Emergency contact, or the absence of that record in red, in order to make this more obvious to the clinician/user (target completion date 31 July 2019).”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 2 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Discuss GP notification expectations for primary-care non-response, based on clinical risk assessment.

Verbatim wording from the response

“The ‘No Response’ Policy is applicable to secondary and tertiary care. The policy states that for patients in primary care, the GP is informed of the lack of response to a planned visit. A planned visit is taken to mean planned and agreed between the staff member and the service user. Discussions have been held with the GP Mental Health Lead who has reinforced the expectation that the need to inform that GPs will be based on clinical judgement of staff involved. The expectation is that AWP would assess the risk based on all the available evidence, and alert the GP where appropriate, i.e. when risk or likely risk is increased.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 2 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing policy and clinical risk assessment determine when primary-care non-response should be reported to the GP.

Verbatim wording from the response

“Lack of “No Response policy” for those in primary care.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 2 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The switchboard can call 999 when an emergency requires it, contrary to evidence that it lacked this ability.

Verbatim wording from the response

“The intensive service switchboard and their ability to react to protecting life”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 3 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing communication procedures address accessibility while restricting high-risk messaging and non-secure platforms because of safety and confidentiality risks.

Verbatim wording from the response

“AWP has local procedures for text access for people who are deaf or hard of hearing. It is recognised that some service users, regardless of disability, may prefer forms of communication other than phone calls. Where this is indicated an Individualised approach to communication with the service users will be considered and planned. However, e-mail or texting high risk information is not always suitable as information can be missed or there can be technical risks. The Trust has ensured that all staff are aware of the individualised communication options and that they are suitably able to have appropriate conversations with service users about the risks of various communication methods”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 4 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The police are responsible for the welfare-check policy, while the Trust will liaise and work jointly with them.

Verbatim wording from the response

“No “welfare check policy” for those in primary care”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 2 · response
Published 24 May 2019

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. 1

    Engage with the police mental-health information-sharing forum for further joint working.

    Stated by Avon and Wiltshire Mental Health Partnership NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 24 May 2019.
  2. 2

    Provide staff training on involving relatives and carers, including people initially reluctant to permit involvement.

    Stated by Avon and Wiltshire Mental Health Partnership NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 24 May 2019.
  3. 3

    Develop a technical work list to identify records requiring National Spine synchronisation.

    Stated by Avon and Wiltshire Mental Health Partnership NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 24 May 2019.
  4. 4

    Participate in a year-long improvement programme to improve family involvement and use learning to reduce avoidable harm.

    Stated by Avon and Wiltshire Mental Health Partnership NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 24 May 2019.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engage with the police mental-health information-sharing forum for further joint working.

Verbatim wording from the response

“up on this at these meetings or directly with the Police Mental Health Liaison Officer. In addition, the police are holding a conference in March 2019 with the theme “What information we should be sharing relating to a person’s mental health concerns and, how/with whom to best manage risk?” They are looking at exploring:”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 3 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide staff training on involving relatives and carers, including people initially reluctant to permit involvement.

Verbatim wording from the response

“Once they have ensured that the framework is compliant with GDPR, we then will proceed with making the recording and retrieval of consent to share is in place and the clinical processes, supporting guidance, recording processes and information presentation will be improved, aligned and communicated by the end of June 2019. We are also working with the Senior Practitioner for Family Interventions to provide staff training regarding involving relatives and carers, including working with service users who might initially be reluctant to allow this but may change their views over time. Furthermore, the Trust is engaged with year long improvement programme with ‘Making Families Count’ initiative, set up by NHS England, collaborating to improve families’ involvement in mental health services and ensure that learning from their experience is used to improve services and reduce avoidable harm.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 1 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop a technical work list to identify records requiring National Spine synchronisation.

Verbatim wording from the response

“The Trust is working to find a technical solution to create a work list of records that require synchronisation in order that administrative staff might be able to complete this task and improve compliance (target completion date 31 August 2019). There is a secondary issue that where there is no Next of Kin recorded, the absence of this is not evident. There is presently a development request to place an indicator on the front screen of the record showing the Next of Kin/In Case of Emergency contact, or the absence of that record in red, in order to make this more obvious to the clinician/user (target completion date 31 July 2019).”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 2 · response
Published 24 May 2019

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Participate in a year-long improvement programme to improve family involvement and use learning to reduce avoidable harm.

Verbatim wording from the response

“Once they have ensured that the framework is compliant with GDPR, we then will proceed with making the recording and retrieval of consent to share is in place and the clinical processes, supporting guidance, recording processes and information presentation will be improved, aligned and communicated by the end of June 2019. We are also working with the Senior Practitioner for Family Interventions to provide staff training regarding involving relatives and carers, including working with service users who might initially be reluctant to allow this but may change their views over time. Furthermore, the Trust is engaged with year long improvement programme with ‘Making Families Count’ initiative, set up by NHS England, collaborating to improve families’ involvement in mental health services and ensure that learning from their experience is used to improve services and reduce avoidable harm.”

Source location

2019-0013-Response-by-Avon-and-Wiltshire-Mental-Health-NHS-Trust
Page 1 · response
Published 24 May 2019

Open published response
Back to top

Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
1/1

Data last updated 7 September 2026