PFD report

Saskia Jones and 2 others · Prevention of Future Deaths report

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Issued 3 Nov 2021•London City

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
24

Raised in this report

Recipients
10

Named on the report

Responses found
9

Of 10 recipients

Stated actions
81

Described in responses

Source document

Full report text

This is the full text from the original published report.

Open published report

Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised24

  1. Failure to inform MAPPA panels about regularity and form of overt offender-management contact
    Part of recurring concern: Failure to maintain and share security and offender risk intelligencePart of recurring concern: Unreliable monitoring and management of high-risk offenders in the community
  2. Insufficient consideration of extremist offenders’ dishonest self-presentation
    Part of recurring concern: Unreliable assessment and management of extremist risk in offenders
  3. Failure to share and consider counter-terrorism police intelligence in MAPPA management
    Part of recurring concern: Failure of police operational communications to reliably share safety-critical informationPart of recurring concern: Failure to maintain and share security and offender risk intelligence
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.48

  1. Action

    Continue working with partners and stakeholders to update offender-management guidance and products to reflect changes resulting from the report.

    Stated by College of PolicingStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  2. Action

    Write to accountable officers of registered English higher education providers, sharing the coroner’s report and asking them to consider risk assessment and external-venue information-sharing changes.

    Stated by Office for StudentsStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  3. Action

    Work with the Department for Education to signpost higher education providers to any new guidance on partnerships delivering learning alongside serving or released prisoners.

    Stated by Office for StudentsStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.16

  1. Position

    Other bodies are taking forward substantive work on the concerns, so further College guidance or training would risk duplicating their work.

    Stated by College of PolicingRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to inform MAPPA panels about regularity and form of overt offender-management contact

Wider context from the report

“The facts of this case give cause for concern that MAPPA panels responsible for managing terrorist offenders may be unaware of the regularity and form of contact with police officers responsible for overt offender management. ”

Is this part of a recurring concern?

Yes — Failure to maintain and share security and offender risk intelligence; Unreliable monitoring and management of high-risk offenders in the community.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient consideration of extremist offenders’ dishonest self-presentation

Wider context from the report

“The facts of this case give rise to concern that probation officers may give insufficient regard to instances of dishonesty in self-presentation by extremist offenders. ”

Is this part of a recurring concern?

Yes — Unreliable assessment and management of extremist risk in offenders.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to share and consider counter-terrorism police intelligence in MAPPA management

Wider context from the report

“This case gives cause for concern that counter-terrorism police may be in possession of intelligence or information which may be useful to the management of an offender by the MAPPA panel, but that such intelligence or information may not be brought to the knowledge of or taken into account by MAPPA agencies. ”

Is this part of a recurring concern?

Yes — Failure of police operational communications to reliably share safety-critical information; Failure to maintain and share security and offender risk intelligence.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to properly reason and record offender-manager licence-condition approvals

Wider context from the report

“This case gives rise to concern that offender managers may take significant decisions to give approvals under licence conditions without those decisions being properly reasoned and recorded. ”

Is this part of a recurring concern?

Yes — Failure to reliably document the rationale for consequential decisions; Unreliable safety decisions to approve or change offender licence conditions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to provide MAPPA panels important prison-history information

Wider context from the report

“The facts of this case give cause for concern that some members of MAPPA panels responsible for managing extremist offenders may not be aware of important information from the offender’s time in prison. ”

Is this part of a recurring concern?

Yes — Failure to maintain and share security and offender risk intelligence.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to provide MAPPA panels direct input from the preparing forensic psychologist

Wider context from the report

“It is a matter for concern that MAPPA panels managing even the most serious offenders may not have the benefit of hearing directly from a forensic psychologist who has prepared an ERG report shortly prior to the offender’s release. ”

Is this part of a recurring concern?

Yes — Unreliable information sharing for prison-to-community discharge coordination.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to communicate between offender managers and event organisers before extremist offenders attend events

Wider context from the report

“This case gives rise to concern that an extremist offender may be permitted to attend an event or venue without there having been proper communication between the probation and police officers responsible for managing the offender and the event organisers and/or venue hosts. ”

Is this part of a recurring concern?

Yes — Unreliable multi-agency communication procedures.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient risk assessment and management for prison higher education programmes involving post-release offender contact

Wider context from the report

“Consideration should be given to whether further measures of risk assessment and management can be introduced for any higher education programmes running in prisons which involve continued contact with offenders after their release into the community. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Sudden disruption of DDP mentoring arrangements

Wider context from the report

“This case gives rise to concern that mentoring arrangements under the DDP could be disrupted suddenly in the case of a person whose risk of re-engaging in extremism was known to be related to social isolation. It also gives rise to concern that an offender could be suddenly deprived of the means to use the internet under supervision to search for work. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Sudden loss of supervised internet access for employment searches

Wider context from the report

“This case gives rise to concern that mentoring arrangements under the DDP could be disrupted suddenly in the case of a person whose risk of re-engaging in extremism was known to be related to social isolation. It also gives rise to concern that an offender could be suddenly deprived of the means to use the internet under supervision to search for work. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to complete the full structured assessment before changing an OASys risk rating

Wider context from the report

“The facts of this case give rise to concern that an OASys risk rating for an offender may be changed without the offender manager conducting the full assessment exercise (using the structured form) and that the change may be recorded without proper rationale. ”

Is this part of a recurring concern?

Yes — Unreliable offender risk assessment and review.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to properly consider security-sensitive information in MAPPA decisions

Wider context from the report

“The facts of this case give cause for concern that security sensitive information may not be properly taken into account in decision-making by MAPPA panels concerning the management of terrorist offenders. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of precautionary search capability for terrorist offenders on licence

Wider context from the report

“The facts of this case gave cause for concern that those involved in managing terrorist offenders on licence may lack a valuable means of addressing risks they pose, namely an ability to carry out a search on a precautionary basis. ”

Is this part of a recurring concern?

Yes — Unreliable assessment and management of extremist risk in offenders.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to detect Class A drug use by terrorist offenders on licence

Wider context from the report

“The facts of this case give cause for concern that a terrorist offender on licence, who was subject both to strict licence conditions and to a priority investigation, could obtain and use Class A drugs without that being detected. ”

Is this part of a recurring concern?

Yes — Failure to reliably detect illicit drug use.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unavailability of offender risk-profile information to prison-based higher education providers

Wider context from the report

“It is a matter of concern that Learning Together could operate courses in prisons in the way it did without being given information about the risk profiles of offenders joining courses. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure all MAPPA meeting attendees receive meeting minutes

Wider context from the report

“Based on the evidence in this case, there is cause for concern that effective procedures are not in place to ensure that all MAPPA meeting attendees receive meeting minutes. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure direct forensic psychologist involvement in ERG 22+ assessment reports

Wider context from the report

“Notwithstanding the measures which the NPS has put in place since the attack, there remains cause for concern that ERG 22+ assessment reports may be prepared by a CTPO without the direct involvement of a forensic psychologist. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to assess risks of continuing close contact between serious offenders and young students

Wider context from the report

“It is a matter of concern that focussed consideration was not given to the risks of serious offenders being placed in close and continuing contact with young students. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Excessive reliance on compliance in management of extremist offenders

Wider context from the report

“Based on the facts of this case, there is cause for concern that probation officers may attach excessive weight in their management of extremist offenders to “compliance” (i.e. absence of evidence of breach of licence conditions and police behaviour). ”

Is this part of a recurring concern?

Yes — Unreliable assessment and management of extremist risk in offenders.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to communicate high-risk event attendance to host venues

Wider context from the report

“It is a matter of concern that a major event could be held by a University at a livery company hall in London without clear communication of the fact that it would be attended by serving and recently released serious offenders. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to directly address risks when approving licence-condition changes

Wider context from the report

“This case gives cause for concern that an offender manager and/or MAPPA panel participants could approve a permission, variation or relaxation in relation to a licence condition without directly addressing the potential risks involved. ”

Is this part of a recurring concern?

Yes — Unreliable safety decisions to approve or change offender licence conditions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of formal risk assessment for higher education events held outside university premises

Wider context from the report

“It is a matter of concern that there was no such risk assessment for Learning Together events as set out above. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of MAPPA panels to conduct clearly reasoned discussion and decision-making on licence-condition changes

Wider context from the report

“The facts of this case give rise to concern that important decisions on approvals, variations and relaxations in relation to licence conditions may be taken without clearly reasoned discussion and decision-making in MAPPA panels. ”

Is this part of a recurring concern?

Yes — Unreliable safety decisions to approve or change offender licence conditions.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record proper rationale for changes to OASys risk ratings

Wider context from the report

“The facts of this case give rise to concern that an OASys risk rating for an offender may be changed without the offender manager conducting the full assessment exercise (using the structured form) and that the change may be recorded without proper rationale. ”

Is this part of a recurring concern?

Yes — Failure to reliably document the rationale for consequential decisions.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue working with partners and stakeholders to update offender-management guidance and products to reflect changes resulting from the report.

Verbatim wording from the response

“The ‘offender management’ guidance and products have been developed over a number of years and we will continue to work with partners and stakeholders to ensure they are updated to”

Source location

2021-0362-Response-from-College-of-Policing_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Write to accountable officers of registered English higher education providers, sharing the coroner’s report and asking them to consider risk assessment and external-venue information-sharing changes.

Verbatim wording from the response

“The Office for Students accepts recommendations MC1, MC2 and MC5 in full. Our proposed response to each of these recommendations is to write to the accountable officers at all registered higher education providers in England. In writing to these providers we will make them aware of the report and ask them to consider carefully those recommendations and decide whether they may need to take steps to change their approach to risk assessment of events and of programmes of higher education that involve continued contact with offenders in prisons or after their release into the community. We will also ask them to consider whether further steps should be taken in relation to information sharing with external venues to inform them of high-risk features of events, including for instance the attendance of recently released serious offenders.”

Source location

2021-0362-Response-from-Office-for-Students_Published
Page 1 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with the Department for Education to signpost higher education providers to any new guidance on partnerships delivering learning alongside serving or released prisoners.

Verbatim wording from the response

“alongside serving prisoners or those released on licence. We will of course work with the DfE to signpost to any new guidance for higher education providers in England.”

Source location

2021-0362-Response-from-Office-for-Students_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Recruit a dedicated minute taker and have MAPPA minutes reviewed by the Chair before dissemination.

Verbatim wording from the response

“12. A dedicated Minute Taker (Probation Service National Security Division) will be recruited to provide consistency and continuity in note-taking, and final minutes are reviewed by the MAPPA Chair prior to dissemination, to ensure accuracy. Additionally, where events are urgent and require a more timely response, emergency MAPPA panels can be arranged at short notice with documented records made of decisions and rationale. These improvements, fully supported by a senior CTWM Manager, have enabled the MAPPA panel to operate in a more efficient and structured way and ensured that notes taken can more accurately reflect the more focussed discussion taking place.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use Core Groups to examine case detail and recommend decisions to MAPPA panels for final approval.

Verbatim wording from the response

“10. As the Coroner is aware, West Midlands Police has had a CT MAPPA arrangement in place for some years. It has included regular discussions around proposed licence conditions and any variations through the MAPPA process. Licence conditions are now firmly a matter for HMPPS but if MAPPA’s input is required, as CTPHQ describe at paragraph 7 above, there is a clear process for this to take place in a structured way. Since the attacks at Fishmongers’ Hall, developments have also taken place to improve the structure and quality of decision-making, including the introduction of Core Groups which consider the operational detail of a particular case, and enable detailed discussion by key professionals involved in that case. These Core Groups make recommendations to the MAPPA panel for debate and final sign off.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Vet CT MAPPA Chairs and specialist offender-management staff, and use Joint Extremist Unit support to bring intelligence into MAPPA meetings.

Verbatim wording from the response

“34. CT MAPPA chairs are now Develop Vetted, and that the key staff (CTNM & National Security Division) who actively manage the offenders, have specialist roles, are also vetted to a level suitable for CT and work together outside of the formal MAPPA meetings. The Chairs now work with the Joint Extremist Unit to facilitate intelligence”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 10 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Escalate delayed prison Form F submissions, challenge variable quality, and seek additional analytical support for security information.

Verbatim wording from the response

“26. Where there are delays in receipt of the Form F, these are escalated as a matter of urgency to the prison concerned. The quality of the Form F can be variable, and locally the West Midlands MAPPA chair is challenging this position, and seeking a greater level of analytical support from the JCTPPH around security information, to better support MAPPA decisions.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 8 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Feed offender-visit activity into MAPPA panels to synchronise visits across agencies and account for MAPPA requirements.

Verbatim wording from the response

“41. CTP West Midlands now feed this into the MAPPA panel to ensure synchrony of visits across agencies, and to take account of any MAPPA requirements.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 12 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Fund and deploy specially trained CT Nominal Management officers, with accountable senior regional roles for terrorist-risk offender management.

Verbatim wording from the response

“16. Furthermore, CTPHQ has since invested c.£12million per year in dedicated and specially trained CT Nominal Management officers who will attend all CT specialist MAPPA (Category 4) meetings. Their training includes proper communication between those managing the offender and event organisers and/or venue hosts. Additionally, CTPHQ are committed to ensuring terrorist offenders are managed by trained officers, with appropriate guidance, and senior roles have been assigned in each region of the CTP network to provide accountability for the management of all terrorist risk nominals, including specialist CT MAPPA arrangements in line with the Independent Review and recommendations on ‘core group’ joint case work.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 5 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require relevant assessments and information to be available and incorporated into risk-management planning for allocated offenders.

Verbatim wording from the response

“22. A Joint Counter Terrorism Prison and Probation Hub (‘JCTPPH’) has been formed. This is a collaboration between HMPPS, CTPHQ and the Security Service. One of its core functions is to enhance the flow of intelligence and information between covert and overt functions, noting that there is an obvious and necessary ‘firewall’ between the two. MAPPA chairs will consider how core groups will contribute in each case. The creation of core groups will ensure a secure and clear pathway for the sharing of sensitive intelligence/information into MAPPA. CTPHQ have provided guidance through their Manual of Guidance to require CTP Nominal Management specialist officers and Lead Responsible Officers to ensure that all relevant information is at hand to develop effective risk management plans for their allocated nominals, including those managed under MAPPA.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 7 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Arrange emergency MAPPA panels with documented decisions and rationales when urgent matters require timely responses.

Verbatim wording from the response

“12. A dedicated Minute Taker (Probation Service National Security Division) will be recruited to provide consistency and continuity in note-taking, and final minutes are reviewed by the MAPPA Chair prior to dissemination, to ensure accuracy. Additionally, where events are urgent and require a more timely response, emergency MAPPA panels can be arranged at short notice with documented records made of decisions and rationale. These improvements, fully supported by a senior CTWM Manager, have enabled the MAPPA panel to operate in a more efficient and structured way and ensured that notes taken can more accurately reflect the more focussed discussion taking place.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Design risk-based home-visit regimes and provide MAPPA panels with visibility of police activity supporting risk-management plans.

Verbatim wording from the response

“Response from NCTPHQ”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 11 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate the Joint Counter Terrorism Prison and Probation Hub to improve secure intelligence and information sharing into MAPPA.

Verbatim wording from the response

“22. A Joint Counter Terrorism Prison and Probation Hub (‘JCTPPH’) has been formed. This is a collaboration between HMPPS, CTPHQ and the Security Service. One of its core functions is to enhance the flow of intelligence and information between covert and overt functions, noting that there is an obvious and necessary ‘firewall’ between the two. MAPPA chairs will consider how core groups will contribute in each case. The creation of core groups will ensure a secure and clear pathway for the sharing of sensitive intelligence/information into MAPPA. CTPHQ have provided guidance through their Manual of Guidance to require CTP Nominal Management specialist officers and Lead Responsible Officers to ensure that all relevant information is at hand to develop effective risk management plans for their allocated nominals, including those managed under MAPPA.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 7 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and operationalise the covert-overt bridge for reviewing, revealing and appropriately sharing sensitive intelligence with MAPPA.

Verbatim wording from the response

“31. The JCTPPH will ensure the right information gets to the right place at the right time. A major focus, in its first year, has been the development and operationalisation of a covert-overt bridge framework. This provides an effective, safe, process through which sensitive intelligence can be revealed and subsequently, appropriately, disclosed to support defensible decision making regarding risk management. Originally focused on supporting better disclosure into the Parole Board process learning has been taken and applied to MAPPA where the bridge has already been tested on five cases bringing to the attention of MAPPA information previously only known to the security service.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 9 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Expand DDP access to prisoners so offenders can begin engagement before release.

Verbatim wording from the response

“The Government accepts these recommendations and can confirm that there have been significant changes in the way that the Desistance and Disengagement Programme (DDP) operates as the programme has matured. These include:”

Source location

2021-0362-Response-from-Home-Office_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with relevant case-management forums to coordinate covert and overt risk management and share proportionate intelligence with HMPPS from prison entry.

Verbatim wording from the response

“The JCTPPH is also working with other forums in the case management of those of counter-terrorism interest in the Prisons and Probation sector to enable further co-ordination of covert and covert risk management, such as Pathfinder, the Parole Board and the Prison Separation Centre Management Committee. This will provide us with the ability to share intelligence, where assessed to be necessary and proportionate, with HMPPS from the moment an individual enters the Prison estate, meaning that case management decisions will be able to take into account the entirety of what is known about the individual rather than a part of the picture. Once in place, this means that towards the end of a prisoner’s sentence, when the individual is managed by MAPPA, there will be a full and detailed narrative that draws on all sources of information and intelligence to inform decision-making.”

Source location

2021-0362-Response-from-Home-Office_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Create and use the Covert/Overt Bridge to share sensitive intelligence directly with appropriately cleared MAPPA participants.

Verbatim wording from the response

“through multi-agency partnerships and engagement with the appropriate statutory bodies. The JCTPPH composes staff from the Security Service, CTP and HMPPS. The key piece of work that is being undertaken to achieve this aim is the JCTPPH-owned “Covert / Overt Bridge”. The Bridge will facilitate the sharing of sensitive intelligence into the MAPPA process and, importantly, other key forums. The JCTPPH has created a mechanism for directly sharing sensitive intelligence with those within the MAPPA process, most notably the MAPPA Chair(s), as well as others who hold appropriate clearances, regarding individuals subject to MAPPA. Use of the Bridge will support MAPPA in making informed decisions but will also ensure that the intelligence is shared in a way which ensures that the Security Service complies with the requirements as set out in the Security Service Act 1989.”

Source location

2021-0362-Response-from-Home-Office_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Strengthen DDP supplier performance management through monthly reviews and enhanced performance indicators.

Verbatim wording from the response

“The Government accepts these recommendations and can confirm that there have been significant changes in the way that the Desistance and Disengagement Programme (DDP) operates as the programme has matured. These include:”

Source location

2021-0362-Response-from-Home-Office_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Legislate for a personal-search power applicable to terrorist offenders whose licence conditions require such searches.

Verbatim wording from the response

“Following the Fishmongers’ Hall terror attack, Jonathan Hall QC, the Independent Reviewer of Terrorism Legislation (IRTL), was asked by the Home Secretary and then Lord Chancellor to conduct an independent review of MAPPA used to supervise terrorist and terrorism-risk offenders. Mr Hall QC’s recommendations included the creation of new police powers, including the consideration of whether a new power of personal search is required.”

Source location

2021-0362-Response-from-Home-Office_Published
Page 5 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish the Joint Counter Terrorism Prisons and Probation Hub to coordinate multi-agency risk management and intelligence sharing.

Verbatim wording from the response

“At the time of the attack perpetrated by Usman Khan at Fishmongers’ Hall in 2019, the Security Service relied on counter-terrorism police (“CTP”) to pass intelligence to and represent the Security Service’s interest in MAPPA. As indicated to the inquest, CTP were the bridge between the Security Service and MAPPA. This is no longer the case. In direct response to Jonathan Hall QC’s MAPPA review, the Joint Counter Terrorism Prisons and Probation Hub (“JCTPPH”) was set up with the aim of ensuring that there is a shared understanding of who poses a risk, and why, and to enable management of those individuals”

Source location

2021-0362-Response-from-Home-Office_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Diversify and increase the number of DDP suppliers to strengthen service resilience.

Verbatim wording from the response

“The Government accepts these recommendations and can confirm that there have been significant changes in the way that the Desistance and Disengagement Programme (DDP) operates as the programme has matured. These include:”

Source location

2021-0362-Response-from-Home-Office_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engage higher education colleagues to encourage effective communications between event organisers and host venues for high-risk events.

Verbatim wording from the response

“• I will engage with colleagues in the higher education sector to encourage action be taken to implement this recommendation.”

Source location

2021-0362-Response-from-Department-for-Education_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engage higher education colleagues to encourage formal risk assessments for significant off-campus academic events and courses.

Verbatim wording from the response

“• I will engage with colleagues in the higher education sector to encourage action be taken to implement this recommendation.”

Source location

2021-0362-Response-from-Department-for-Education_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engage Office for Students colleagues to encourage higher education providers to consider event-organiser and host-venue communications in risk-management procedures.

Verbatim wording from the response

“• My officials have spoken to colleagues at the Office for Students to encourage them to take action and I welcome their intention to write to all English higher education providers to draw attention to this recommendation, with the aim of encouraging them to consider effective communications between event organisers and host venues as part of their event and risk management procedures.”

Source location

2021-0362-Response-from-Department-for-Education_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue engaging HMPPS in developing a framework defining prisons’ and higher education providers’ roles and responsibilities for partnership learning involving prisoners or released offenders.

Verbatim wording from the response

“• My officials have engaged with colleagues in Her Majesty’s Prisons and Probation Service (HMPPS) and I welcome the planned work to design a new framework to clearly define the roles and responsibilities of prisons and higher education providers when they work in partnership to deliver learning where students study alongside serving prisoners or those released on licence. This will include reference to risk assessment guidance that has been developed for partner organisations who hold events where prison leavers may be invited to attend. I have asked my officials to continue engaging in this process.”

Source location

2021-0362-Response-from-Department-for-Education_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engage Office for Students colleagues to encourage higher education providers to implement formal risk assessments for significant off-campus events and courses.

Verbatim wording from the response

“• My officials have spoken to colleagues at the Office for Students to encourage them to take action and I welcome their intention to write to all English higher education providers to draw their attention to the report and its recommendations, to encourage them to ensure significant academic events and courses held outside of university premises should be subject to proper formal risk assessment, especially if they take place in environments with particular risk (such as prisons) and if they are attended by individuals who pose particular risks.”

Source location

2021-0362-Response-from-Department-for-Education_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain Northern Hub intelligence support and information-sharing channels with WMCTU senior managers and CT MAPPA attendees for Staffordshire-linked nominals.

Verbatim wording from the response

“Part of the changes to this enhanced Regional collaboration saw Staffordshire Police personnel cease to attend CT MAPPA meetings. Further, the well-established working practices (Post November 2019) were maintained with the WMCTU Northern Hub continuing to provide intelligence support to CT Policing where nominals with established links to the Staffordshire Force area are subject to MAPPA proceedings.”

Source location

2021-0362-Response-from-Staffordshire-Police_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Apply the renamed Risk Assessment Form for All Activities, including external events, within the Institute.

Verbatim wording from the response

“(a) The Institute has reviewed, and introduced refinements to, its own policies and procedures to maximise compliance by staff and students. The Institute’s review has included further development of its ‘Risk Assessment Form for Fieldwork’, which has now been renamed ‘Risk Assessment Form for All Activities (including Fieldwork)’ and now expressly applies to external events of the type held at Fishmongers’ Hall. A copy is enclosed.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

End University delivery of the Learning Together programme, both within and beyond prisons.

Verbatim wording from the response

“2. In 2021, following the outcomes of reports by other University-commissioned bodies, the University established a Transition Board to consider the future of the Learning Together (“LT”) programme (i.e. the educational initiative based at the University’s Institute of Criminology (“the Institute”) and comprising LT partnerships associated with the University).² In December 2021, the recommendations of the Transition Board went to the General Board (which is the body responsible for the academic and educational policy of the University) and the Council (which is the executive and policy-making body of the University and whose members constitute the charity trustees of the University).”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement and disseminate the Working With Offenders Policy for activities involving people who have offended.

Verbatim wording from the response

“(b) To that end, and with an abundance of caution, the University has sought to enhance its procedures and documents by establishing dedicated new health and safety documentation in the form of a University of Cambridge Policy and Guidance for staff and students working, managing or engaging with activities involving people who have offended (the “Working With Offenders Policy”), to address working with ‘People Who Have Offended’. A copy is enclosed and key terms and roles capitalised and in single quotation marks in this sub-paragraph, sub-paragraphs 4(c) and 4(d), and paragraphs 6, 7, 11, 14 and 17 below are defined there. This new documentation specifically addresses the safety risks which may arise in such circumstances and has been created with specialised input from an external expert organisation, NACRO.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide specialised training on the Working With Offenders Policy, roles, and risk assessment before and during relevant activities.

Verbatim wording from the response

“(c) The University will reinforce the new Working With Offenders Policy documentation by providing specific training where appropriate, developed with support from the external expert organisation NACRO. For example, bespoke training will be offered to cover certain identified areas such as the role of ACWPO and the responsibilities of the ‘Activity Organiser’. The training will have a particular focus on how to carry out risk assessments both prior to and during a ‘Relevant Activity’.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 5 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and consolidate the Licence Conditions Policy Framework, including recording and partner-engagement requirements for licence decisions.

Verbatim wording from the response

“• We have published guidance on Licence Variation and Authorisation. A draft version of the Licence Conditions Policy Framework is currently being considered by stakeholders and will update and consolidate all changes into policy following the Royal Assent for the Police, Crime, Sentencing and Courts Bill, expected in February 2022. This Framework will set out expectations of probation and prison staff in relation to both changes in licence conditions and the specific authorisation which must be obtained before an offender is permitted to undertake an activity which would otherwise be prohibited by the licence. One of the key policy changes will be the introduction of a requirement that practitioners ensure that any discussions and decisions around whether or not to vary a licence condition or authorise activity outside of a condition are recorded in case notes on NDelius.”

Source location

2021-0362-Response-from-MoJ_Published
Page 5 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend the MAPPA document set and meeting template to retain prison information and record intelligence, ERG conclusions, and risk factors.

Verbatim wording from the response

“• We will amend the document set to ensure that key information from the MAPPA F is retained for future meetings post release from custody. The new MAPPA meeting template will include a section for key up-to-date intelligence, key conclusions of the most recent ERG assessment and provide for a clear record of risk factors.”

Source location

2021-0362-Response-from-MoJ_Published
Page 11 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce and operate an ERG standard operating procedure covering assessment completion, independence, progression points, and assessor responsibilities.

Verbatim wording from the response

“• We have strengthened our current operational processes with the introduction of a Standard Operating procedure (SOP), drawing upon several guiding principles to provide all Extremism Risk Guidance trained assessors, supervisors and staff involved in the management of terrorist cases with guidance regarding the completion of ERGs in HMPPS.”

Source location

2021-0362-Response-from-MoJ_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Strengthen MAPPA guidance requiring police to report contact frequency and outcomes and consider panel recommendations.

Verbatim wording from the response

“• We will strengthen the MAPPA meetings chapter of the statutory guidance to put beyond doubt the expectation that police share full information about regularity and outcomes of any contact and consider recommendations of the panel.”

Source location

2021-0362-Response-from-MoJ_Published
Page 13 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver training and bespoke guidance promoting professional curiosity and balanced assessment of extremist offenders.

Verbatim wording from the response

“• The OASys Guidance for TACT and TACT related offenders, dated April 2018 stated: “Extremist offenders can have a well-rehearsed script in relation to their offending and may not be open or candid about their thinking, associations and affiliations. They may also have been advised by extremist associates not to respond to professionals”. We encourage report authors and case managers to take a triangulation approach whereby they consider a range of sources including the offender's account to understand the risk. In addition, the core group approach will guard against conditioning and manipulation as the group will provide check and balances for all decisions.”

Source location

2021-0362-Response-from-MoJ_Published
Page 8 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Update MAPPA statutory guidance to require forensic psychologists to attend meetings and present ERG assessments, including Level 3 and core group meetings.

Verbatim wording from the response

“• We will update the MAPPA statutory guidance by April 2022, to make it a requirement that psychologists attend MAPPA meetings – and, specifically, to require them to be invited to present their ERG assessment to the MAPPA meeting. The updates will form part of a wider revision of the chapter on meetings in the MAPPA Guidance.”

Source location

2021-0362-Response-from-MoJ_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Amend and reissue MAPPA guidance with an updated minutes template and guidance on digitally recording meetings.

Verbatim wording from the response

“• Relevant parts of the statutory MAPPA Guidance will be amended and re-issued in April 2022, with an updated template for minutes of MAPPA meetings and guidance of the digital recording of MAPPA meetings.”

Source location

2021-0362-Response-from-MoJ_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement guidance requiring licence variations or relaxations to use an up-to-date reviewed risk assessment.

Verbatim wording from the response

“• New guidance was introduced in December 2021 which ensures that decisions to vary or relax licence conditions must always be subject to an up-to-date and reviewed”

Source location

2021-0362-Response-from-MoJ_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Assess how to make best use of drug-testing capabilities for offenders on licence.

Verbatim wording from the response

“• We are considering this recommendation to ensure that we are making best use of our drug testing abilities.”

Source location

2021-0362-Response-from-MoJ_Published
Page 10 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Strengthen MAPPA guidance to require prompt secure distribution of minutes, receipt confirmation, and confirmation that previous minutes were read.

Verbatim wording from the response

“We are strengthening the guidance to set a clear MAPPA standard for the prompt distribution of MAPPA minutes via secure email and confirmation of accuracy of minutes. Revisions”

Source location

2021-0362-Response-from-MoJ_Published
Page 10 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Publish guidance on licence variation and authorisation, requiring decisions and rationales to be recorded on NDelius.

Verbatim wording from the response

“• We have published guidance on Licence Variation and Authorisation. A draft version of the Licence Conditions Policy Framework is currently being considered by stakeholders and will update and consolidate all changes into policy following the Royal Assent for the Police, Crime, Sentencing and Courts Bill, expected in February 2022. This Framework will set out expectations of probation and prison staff in relation to both changes in licence conditions and the specific authorisation which must be obtained before an offender is permitted to undertake an activity which would otherwise be prohibited by the licence. One of the key policy changes will be the introduction of a requirement that practitioners ensure that any discussions and decisions around whether or not to vary a licence condition or authorise activity outside of a condition are recorded in case notes on NDelius.”

Source location

2021-0362-Response-from-MoJ_Published
Page 5 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate the covert-overt bridge framework to identify, review, reveal, and disclose sensitive intelligence for MAPPA risk-management decisions.

Verbatim wording from the response

“• The Joint Counter-Terrorism Prisons and Probation Hub (JCTPPH) is a collaboration between HMPS, CTP and the Security Service to ensure the right information gets to the right place at the right time. Launched in 2021, a major focus has been the development and operationalisation of a covert-overt bridge framework. This provides an effective, safe, process through which sensitive intelligence can be revealed and subsequently, appropriately, disclosed to support defensible decision-making regarding risk management. Originally focused on supporting better disclosure into the Parole Board, the framework is now being applied to MAPPA where the bridge has been tested using information previously only known to the Security Service.”

Source location

2021-0362-Response-from-MoJ_Published
Page 12 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Revise MAPPA guidance to require consideration of disclosure to relevant event hosts and clearer recording of disclosure decisions.

Verbatim wording from the response

“• MAPPA guidance requires disclosure to be considered at every discussion, and disclosure will be made where the MAPPA agencies conclude that the offender’s risk may be effectively managed only by making disclosure to specified individuals or bodies. We will revise the guidance, so that it states explicitly that consideration must be given to disclosure to an event host organiser, where relevant, which would facilitate wider discussion outside MAPPA around event security. The MAPPA minutes template is being updated so that decisions on disclosure are more clearly recorded.”

Source location

2021-0362-Response-from-MoJ_Published
Page 9 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide reduced NSD caseloads and senior practitioner oversight through countersigning and regular supervision.

Verbatim wording from the response

“• The reduced caseloads in NSD enable Senior Probation Practitioners (SPPs) to provide greater management oversight of cases. SPPs countersign all OASys assessments and provide regular supervision for Probation Practitioners (PPs) creating opportunities to review cases and ensure PPs are taking a balanced view.”

Source location

2021-0362-Response-from-MoJ_Published
Page 8 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Design and consult on a framework defining prison and university responsibilities, risk assessment, and sharing of offender risk information.

Verbatim wording from the response

“• Ahead of any decision to restart we are designing a new framework to clearly define the roles and responsibilities of prisons and universities when they work in partnership to deliver learning where students study alongside serving prisoners or those released on licence. This will include guidance setting out the responsibility for risk assessment and the circumstances in which risk information will be shared. We expect to complete initial work in January 2022 and will then consult with prisons and universities to ensure it meets requirements with the ambition of having it in place by April 2022.”

Source location

2021-0362-Response-from-MoJ_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Issue staff instructions requiring formal risk assessment before recorded risk levels are reduced.

Verbatim wording from the response

“• We will issue an instruction to staff by January 2022 that sets out the requirement that changes in recorded risk level must be informed by completing a formal risk assessment and may never be reduced without such an assessment regardless of wider resource constraints.”

Source location

2021-0362-Response-from-MoJ_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Create a licence condition requiring terrorist offenders to submit to personal searches.

Verbatim wording from the response

“• The Police, Crime, Sentencing and Courts Bill provides a power enables the Police to make a personal search of a terrorist offender on licence provided their licence includes a search condition. It forms one of several measures included in the Bill in response to ████████ independent review of MAPPA and the management of terrorist offenders. This new power will enable the search to be conducted without reasonable suspicion and outside exceptional circumstances. For the police to use this power, we will create a new licence condition that requires offenders to submit to a personal search.”

Source location

2021-0362-Response-from-MoJ_Published
Page 14 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Other bodies are taking forward substantive work on the concerns, so further College guidance or training would risk duplicating their work.

Verbatim wording from the response

“In developing our response, we are grateful to the other addressees (and national Counter Terrorism policing) who have shared their responses with us. We note from their responses that these addressees have taken forward, or plan to take forward, substantive work to address the seven MCs listed above.”

Source location

2021-0362-Response-from-College-of-Policing_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Registered higher education providers will decide whether to change event and programme risk assessment or information-sharing practices.

Verbatim wording from the response

“The Office for Students accepts recommendations MC1, MC2 and MC5 in full. Our proposed response to each of these recommendations is to write to the accountable officers at all registered higher education providers in England. In writing to these providers we will make them aware of the report and ask them to consider carefully those recommendations and decide whether they may need to take steps to change their approach to risk assessment of events and of programmes of higher education that involve continued contact with offenders in prisons or after their release into the community. We will also ask them to consider whether further steps should be taken in relation to information sharing with external venues to inform them of high-risk features of events, including for instance the attendance of recently released serious offenders.”

Source location

2021-0362-Response-from-Office-for-Students_Published
Page 1 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The University is responsible for responding to recommendations concerning the UC Learning Together partnerships.

Verbatim wording from the response

“5. In light of the above, the CIC is not able to take steps in relation to any of the recommendations in the PFD Report. It has no power to act upon them. It is a matter for the University to respond to these recommendations in so far as they relate to UC Learning Together partnerships.”

Source location

2021-0362-Response-from-Learning-Together-Network-CIC_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The CIC cannot take steps on the recommendations because it has no power to act upon them.

Verbatim wording from the response

“5. In light of the above, the CIC is not able to take steps in relation to any of the recommendations in the PFD Report. It has no power to act upon them. It is a matter for the University to respond to these recommendations in so far as they relate to UC Learning Together partnerships.”

Source location

2021-0362-Response-from-Learning-Together-Network-CIC_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

ERG findings need not have a dedicated minutes section because the CTPO presents them to the panel and documents them in the relevant section.

Verbatim wording from the response

“30. ERG assessments are shared with CT Police NMs, and the ERG is discussed at MAPPA Panel to allow a full understanding of a nominal risk and to ensure CT Police risk management plans reflect this information. There is no specific section in the minutes for the ERG summaries however the Counter Terrorism Probation Officer (CTPO) would talk the panel through the findings once the ERG had completed within prison and therefore documented in their section.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 9 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Licence conditions are a matter for HMPPS, with police supporting MAPPA discussions when its input is required.

Verbatim wording from the response

“7. Licence conditions are a matter for HMPPS but if it is determined a discussion at MAPPA would be helpful then Local CT policing will support this through new specialist CT MAPPA arrangements. The Probation Service National Security Division have specialist administrators to support the new operating model for specialist CT MAPPA and to ensure effective minute taking and sharing which are set out in more detail at paragraph 12 below.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The relevant licence condition was not a blanket internet ban; access remained available with supervising officer approval for specific purposes.

Verbatim wording from the response

“It is important to note that the relevant licence condition to which Usman Khan was subject was not a blanket ban on internet access; it permitted access with prior approval of a”

Source location

2021-0362-Response-from-Home-Office_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Matters concerning MAPPA intelligence sharing, security-sensitive information and police contact reporting are predominantly operational and assigned to other named bodies.

Verbatim wording from the response

“The Home Office has liaised closely with operational partners and other Government Departments regarding the collective Matters of Concern (MCs). Three MCs - 19, 20 and 21 - will be addressed by the Chief Constables of West Midlands Police and Staffordshire Police and the Secretary of State for Justice. The Home Office has reviewed these responses and agrees with their content.”

Source location

2021-0362-Response-from-Home-Office_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing probation arrangements provide alternative supervised internet access when DDP mentoring is unavailable.

Verbatim wording from the response

“Probation staff, through partner agencies, support offenders in seeking employment. Processes are in place to avoid service users being left without access to the internet if that would impact on their ability to find work. In Usman Khan’s case (which would be true of other terrorist offenders), there were numerous avenues for him to seek permission to use the internet for legitimate purposes and the mentor was just one of these: he had access to Ixion (an employment agency which was authorised to supervise his internet use), and the Approved Premises key worker and Offender Manager who could also have accessed the internet with him to search for employment. Not having a mentor does not equate to having no internet access. Probation are able to facilitate searches for employment in the absence of a mentor, as they did in Usman Khan’s case.”

Source location

2021-0362-Response-from-Home-Office_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Higher education providers, as independent autonomous institutions, are responsible for their own governance and risk management.

Verbatim wording from the response

“• Higher education providers are independent autonomous institutions and therefore responsible for their own governance and risk management.”

Source location

2021-0362-Response-from-Department-for-Education_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Responsibility for CT MAPPA nominal management, attendance decisions and related offender contact rests with WMCTU’s Nominal Management Team and Senior CT Managers.

Verbatim wording from the response

“In line with the collaborative arrangements between West Midlands CTU and Staffordshire Police, all nominals who are subject to the CT MAPPA process are now owned by the CT Nominal Management Team from within WMCTU. They are therefore managed in the manner outlined within the West Midlands Police response above.”

Source location

2021-0362-Response-from-Staffordshire-Police_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Student-prisoner education will be reconsidered only if HM Prison Service or other relevant authorities develop a suitable framework for that work.

Verbatim wording from the response

“22. It is clear that projects and programmes that involve students and prisoners learning alongside each other, in a controlled environment, can deliver positive benefits to all involved. A commitment to offenders and former offenders having access to education fits with the University’s mission to contribute to society through the pursuit of education, learning and research at the highest international levels of excellence. The University will reconsider student-prisoner education within prisons if, and when, a suitable new framework for such work is developed by HM Prison Service and/or other relevant authorities.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 12 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The Learning Together programme has ended, so it will not continue to create the identified risks involving students, prisoners or offenders in the community.

Verbatim wording from the response

“10. Since the tragic events of 29 November 2019 all courses, events and other meetings organised by the LT programme in the University which bring together University staff, students, former students and visitors with those in prison or under criminal justice supervision in the community were paused. This means that, since the tragedy, the LT programme in the University has not given rise to any of the potential risks referred to in MC1 (formal risk assessments), MC2 (informing host venues), MC3 (young students and those convicted of serious offences) and MC5 (engagement with those convicted of offences in the community). As paragraph 2 above explains, in December 2021 the University’s General Board and Council approved a clear stop to the delivery of the LT programme in the University, both within and beyond prisons. The LT programme will not, therefore, continue in the University.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 8 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

A blended model using forensic psychologists and counter-terrorism probation specialists is considered the best model for community ERG assessments.

Verbatim wording from the response

“• We accept option (b) of this recommendation.”

Source location

2021-0362-Response-from-MoJ_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

MAPPA does not make final decisions to apply, remove or authorise licence conditions; those decisions are recorded on case management systems.

Verbatim wording from the response

“• The final decision for applying/removing/authorising a licence condition is not made by MAPPA: these decisions will be recorded on case management systems, including where stakeholders have been involved including MAPPA and the Police. The new model introduced by the NSD will enable greater oversight of cases and decision-making by Senior Managers. Management oversight will be monitored through performance and quality assurance measures.”

Source location

2021-0362-Response-from-MoJ_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Drug-testing licence conditions must satisfy necessity and proportionality requirements and specified statutory criteria, limiting wider testing.

Verbatim wording from the response

“• Currently, a licence condition to comply with drug testing is considered in all cases where substance abuse is linked to the index offence. All licence conditions must meet the ‘necessary and proportionate’ test and current policy (PI 2014 32) states that to impose a drug testing condition/requirement:”

Source location

2021-0362-Response-from-MoJ_Published
Page 10 · response
Published 3 November 2021

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.33

  1. 1

    Continue working closely with relevant bodies so the College contributes to managing risks posed by terrorist offenders.

    Stated by College of PolicingStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  2. 2

    Monitor future policy and legislative developments to ensure offender-management guidance and products continue supporting policing to prevent future deaths.

    Stated by College of PolicingStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  3. 3

    Ensure the Secretary of State for Education is informed about the steps taken as principal regulator of English higher education.

    Stated by Office for StudentsStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  4. 4

    Inform counterparts in the devolved nations about the coroner’s report and response so they can consider appropriate action on the recommendations.

    Stated by Office for StudentsStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  5. 5

    Dissolve the CIC following the voluntary strike-off process.

    Stated by Learning Together Network CICStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  6. 6

    Submit an application to voluntarily strike the CIC off the Companies Register.

    Stated by Learning Together Network CICStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  7. 7

    Share and discuss ERG assessments at MAPPA panels so risk-management plans reflect identified risks.

    Stated by West Midlands PoliceStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  8. 8

    Apply enhanced CT West Midlands visit frequencies by risk level and monitor performance at force level.

    Stated by West Midlands PoliceStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  9. 9

    Develop and deliver guidance and training requiring consideration and recording of third-party disclosures and use of risk assessments.

    Stated by West Midlands PoliceStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  10. 10

    Maintain governance through the Nominal Management Capability Board to oversee continuous improvement.

    Stated by West Midlands PoliceStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  11. 11

    Implement co-chairing of CT MAPPA cases by CT West Midlands and Probation National Security Division leads.

    Stated by West Midlands PoliceStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  12. 12

    Finalise specialist CT MAPPA guidance and embed Core Groups within the new arrangements.

    Stated by West Midlands PoliceStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  13. 13

    Co-locate the Joint Counter Terrorism Prisons and Probation Hub within the Counter-Terrorism Operations Centre.

    Stated by Home Office and The Security ServiceStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  14. 14

    Provide mandatory professionalisation training for all DDP intervention providers.

    Stated by Home Office and The Security ServiceStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  15. 15

    Work with the Home Office on developing Protect Duty legislation to improve public-venue safety and security.

    Stated by Department for EducationStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  16. 16

    Engage the Office for Students to draw English higher education providers’ attention to risk-management recommendations for prison-based programmes.

    Stated by Department for EducationStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  17. 17

    Formally integrate Staffordshire’s counter-terrorism functions into the WMCTU Northern Hub and rebrand the former Special Branch department.

    Stated by Staffordshire PoliceStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  18. 18

    Transfer ownership and management of Staffordshire CT MAPPA nominals to the WMCTU CT Nominal Management Team, clarifying Staffordshire personnel’s non-attendance at MAPPA meetings.

    Stated by West Midlands PoliceStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  19. 19

    Introduce an electronic checklist requiring departments to confirm receipt of health and safety information, with follow-up for missing confirmations.

    Stated by University of CambridgeStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  20. 20

    Submit an annual Institute report on risk-assessment policy and practice developments to the Committee of Management.

    Stated by University of CambridgeStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  21. 21

    Prevent Institute-organised community engagement involving people who committed serious offences, except specified follow-up research interviews.

    Stated by University of CambridgeStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  22. 22

    Conduct facilitated risk-awareness discussions for Institute academic staff, administrative staff, and PhD students.

    Stated by University of CambridgeStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  23. 23

    Revise the Work Away Guidance and Events Guidance to clarify additional procedures for activities involving people who have offended.

    Stated by University of CambridgeStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  24. 24

    Develop an Institute flow chart clarifying who must complete risk assessments, for which activities, and when.

    Stated by University of CambridgeStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  25. 25

    Continue reviewing Institute training and guidance provision to reflect University-wide policy and risk-assessment developments.

    Stated by University of CambridgeStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  26. 26

    Forward the Institute’s current officer list annually to relevant University offices to improve health and safety information flow.

    Stated by University of CambridgeStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  27. 27

    Require all psychology and probation staff to complete assessed pass/fail ERG training.

    Stated by Ministry of JusticeStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  28. 28

    Consider additional safeguards for civil society and third-sector organisations partnering with prisons.

    Stated by Ministry of JusticeStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  29. 29

    Provide a quality-assurance process for community ERG assessments.

    Stated by Ministry of JusticeStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  30. 30

    Monitor ERG processes and review the standard operating procedure after 18 months.

    Stated by Ministry of JusticeStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.
  31. 31

    Use polygraph examinations to monitor licence compliance and improve risk-management plans.

    Stated by Ministry of JusticeStated completedThe respondent said that this action was complete when they made their response on 3 November 2021.
  32. 32

    Implement specific NSD guidance for probation officers managing extremist offenders.

    Stated by Ministry of JusticeStated plannedThe respondent said that this action was planned when they made their response on 3 November 2021.
  33. 33

    Establish processes to improve the quality of information provided to MAPPA meetings.

    Stated by Ministry of JusticeStated in progressThe respondent said that this action was in progress when they made their response on 3 November 2021.

Recipient positions A position is what a recipient says about a concern when they do not describe a specific action.4

  1. 1

    West Midlands Police already exceeds national minimum visit standards for terrorist offenders, with additional risk-based visits available.

    Stated by West Midlands PoliceExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.
  2. 2

    Digital audio recording of MAPPA meetings presents logistical and operational challenges for policing.

    Stated by West Midlands PoliceUnable to actThe respondent said that a constraint prevented them from taking the relevant action.
  3. 3

    Staffordshire personnel no longer receive CT MAPPA minutes because established information-sharing processes with WMCTU attendees are considered sufficient.

    Stated by West Midlands PoliceExisting arrangements considered sufficientThe respondent said that existing arrangements were sufficient, so no further action was needed.
  4. 4

    The programme did not roll out to HMP Warren Hill soon after starting at HMP Grendon; Warren Hill’s first course began in November 2018.

    Stated by University of CambridgeDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue working closely with relevant bodies so the College contributes to managing risks posed by terrorist offenders.

Verbatim wording from the response

“While we do not currently provide, or have been approached to provide, specific guidance or training on terrorist offender management, we are committed to supporting the other bodies mentioned in the MCs to achieve improvements. We are also concerned not to replicate work that is being done by others in this area. We will continue to work closely, with these bodies to make sure that the College contributes to managing the risks posed by terrorist offenders.”

Source location

2021-0362-Response-from-College-of-Policing_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor future policy and legislative developments to ensure offender-management guidance and products continue supporting policing to prevent future deaths.

Verbatim wording from the response

“reflect the changes resulting from this report. We will also monitor future policy and legislative developments to ensure our guidance and products continue to support policing to prevent future deaths.”

Source location

2021-0362-Response-from-College-of-Policing_Published
Page 5 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Ensure the Secretary of State for Education is informed about the steps taken as principal regulator of English higher education.

Verbatim wording from the response

“I understand that the Secretary of State for Education also plans to take steps to engage with people in the higher education sector to encourage them to take any steps necessary to implement the recommendations in the coroner’s report. The OfS will make sure that the Secretary of State knows about the steps we have taken as the principal regulator of English higher education as he engages with the higher education sector. In addition, I understand that the Department for Education (DfE) is also engaging with Her Majesty’s Prisons and Probation Service and the Ministry of Justice to design a new framework to clearly define the roles and responsibilities of prisons and universities when they work in partnership to deliver learning where students study”

Source location

2021-0362-Response-from-Office-for-Students_Published
Page 1 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Inform counterparts in the devolved nations about the coroner’s report and response so they can consider appropriate action on the recommendations.

Verbatim wording from the response

“We will also make our counterparts in the devolved nations aware of the coroner’s report and our response, so that they can determine whether it would be appropriate to take steps in relation to the recommendations. We will write to the sector as set out before 31 January 2021.”

Source location

2021-0362-Response-from-Office-for-Students_Published
Page 1 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Dissolve the CIC following the voluntary strike-off process.

Verbatim wording from the response

“4. An application to voluntarily strike the CIC off the Companies Register was made on 4 November 2021 and a first notice was published in the Gazette on 16 November 2021. The CIC will be dissolved in January 2022.”

Source location

2021-0362-Response-from-Learning-Together-Network-CIC_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Submit an application to voluntarily strike the CIC off the Companies Register.

Verbatim wording from the response

“4. An application to voluntarily strike the CIC off the Companies Register was made on 4 November 2021 and a first notice was published in the Gazette on 16 November 2021. The CIC will be dissolved in January 2022.”

Source location

2021-0362-Response-from-Learning-Together-Network-CIC_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Share and discuss ERG assessments at MAPPA panels so risk-management plans reflect identified risks.

Verbatim wording from the response

“30. ERG assessments are shared with CT Police NMs, and the ERG is discussed at MAPPA Panel to allow a full understanding of a nominal risk and to ensure CT Police risk management plans reflect this information. There is no specific section in the minutes for the ERG summaries however the Counter Terrorism Probation Officer (CTPO) would talk the panel through the findings once the ERG had completed within prison and therefore documented in their section.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 9 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Apply enhanced CT West Midlands visit frequencies by risk level and monitor performance at force level.

Verbatim wording from the response

“40. Locally CTP West Midlands Nominal Managers exceed the national guidance for Registered Terrorist Offenders/Pathfinder visits. National guidance on visits set a minimum standard of one visit per month for those considered to be ‘intensive risk’, three visits per year for those considered ‘enhanced risk’ and one visit per year for ‘standard risk’ nominals. West Midlands Police’s regime involves two visits per month for ‘intensive risk’, one per month for ‘enhanced risk’ and quarterly visits for those who are standard risk. Additional visits can be added if required. Performance on this is monitored at Force level.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 12 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and deliver guidance and training requiring consideration and recording of third-party disclosures and use of risk assessments.

Verbatim wording from the response

“15. CTPHQ is working with MoJ to develop MAPPA practice in line with accepted recommendations from the Independent Review. CTP will include in its Manual of Guidance to specially trained CTP Nominal Management officers advice to ensure they fully consider disclosures to third parties, record rationales for making such disclosures or not doing so. This will cover and ensure the use of risk assessments to influence protective measures. This is covered on the new CTP Nominal Managers foundation course and will be further supplemented with ongoing continuous professional development in MAPPA.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 5 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Maintain governance through the Nominal Management Capability Board to oversee continuous improvement.

Verbatim wording from the response

“19. The introduction of CT Nominal Management officers and the assignment of senior roles as outlined at paragraph 16 above will reduce and focus the number of attendees at MAPPA meetings to specialist staff. CTP have governance now in place through the Nominal Management Capability Board to oversee continuous improvement.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement co-chairing of CT MAPPA cases by CT West Midlands and Probation National Security Division leads.

Verbatim wording from the response

“28. There are now co-chair arrangements in place. The CTPWM LRO will co-chair MAPPA CT cases with the NSD Senior Regional Lead for Probation. It is understood that all CT MAPPA cases will be managed in this format and will ensure consistent representation.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 8 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Finalise specialist CT MAPPA guidance and embed Core Groups within the new arrangements.

Verbatim wording from the response

“33. Guidance for specialist CT MAPPA is currently being finalised and it is anticipated it will be implemented once the Police, Crime, Sentencing and Courts Bill has passed through Parliament (its third reading took place on 5 July 2021). The terms of reference for CT MAPPA are likely to be those individuals subject of Category 4 (as defined under the new Act) both terrorist offenders and those identified as ‘relevant terrorist offenders’. These arrangements include MAPPA panels being jointly chaired by Local CTP officers (leading regional CT Nominal Management teams) and National Security division (Probation) senior leads. Both Chairs will be vetted and able to receive sensitive information if it is appropriate for them to do so, using the JCTPPH covert-overt bridge processes. Core Groups will be embedded into CT MAPPA, details of which are currently going through a consultation stage.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 10 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Co-locate the Joint Counter Terrorism Prisons and Probation Hub within the Counter-Terrorism Operations Centre.

Verbatim wording from the response

“The Security Service are now actively using the JCTPPH to share sensitive intelligence into the MAPPA process. This closer working will be yet further enhanced by the co-location of the JCTPPH in the Counter-Terrorism Operations Centre (CTOC) alongside Security Service, CTP police and other CT partners, both overt and covert. We expect this co-location to be fully implemented by February 2024.”

Source location

2021-0362-Response-from-Home-Office_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide mandatory professionalisation training for all DDP intervention providers.

Verbatim wording from the response

“The Government accepts these recommendations and can confirm that there have been significant changes in the way that the Desistance and Disengagement Programme (DDP) operates as the programme has matured. These include:”

Source location

2021-0362-Response-from-Home-Office_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Work with the Home Office on developing Protect Duty legislation to improve public-venue safety and security.

Verbatim wording from the response

“• Furthermore, my department is working closely with colleagues at the Home Office on the development of legislation (the Protect Duty) to improve the safety and security of public venues.”

Source location

2021-0362-Response-from-Department-for-Education_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Engage the Office for Students to draw English higher education providers’ attention to risk-management recommendations for prison-based programmes.

Verbatim wording from the response

“• My officials have spoken to the Office for Students and I welcome their intention to write to all English higher education providers to draw attention to this recommendation.”

Source location

2021-0362-Response-from-Department-for-Education_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Formally integrate Staffordshire’s counter-terrorism functions into the WMCTU Northern Hub and rebrand the former Special Branch department.

Verbatim wording from the response

“The WMCTU have direction and control of CT Policing within the West Midlands Region with these arrangements being reviewed as part of project AMPLIFY. This was further strengthened in April 2020 when further integration and collaboration was formally agreed. As part of this agreement the Staffordshire Police Special Branch Department was rebranded and is now officially known as the WMCTU Northern Hub.”

Source location

2021-0362-Response-from-Staffordshire-Police_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Transfer ownership and management of Staffordshire CT MAPPA nominals to the WMCTU CT Nominal Management Team, clarifying Staffordshire personnel’s non-attendance at MAPPA meetings.

Verbatim wording from the response

“In line with the collaborative arrangements between West Midlands CTU and Staffordshire Police, all nominals who are subject to the CT MAPPA process are now owned by the CT Nominal Management Team from within WMCTU. They are therefore managed in the manner outlined within the West Midlands Police response above.”

Source location

2021-0362-Response-from-Staffordshire-Police_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Introduce an electronic checklist requiring departments to confirm receipt of health and safety information, with follow-up for missing confirmations.

Verbatim wording from the response

“(c) The Institute now forwards a list of current officers in the Institute to key offices within the University, including the Safety Office, at the start of every academic year (1 October) to avoid any risk of important health and safety related information failing to be communicated effectively to, and within, the Institute. The Safety Office is introducing an electronic checklist so that”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Submit an annual Institute report on risk-assessment policy and practice developments to the Committee of Management.

Verbatim wording from the response

“9. The Institute will monitor compliance with the above by supporting the regular audits of departments conducted by the Safety Office, described at paragraphs 5 and 6 above. It will also continue the practice, introduced in 2021, of submitting an annual”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 7 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Prevent Institute-organised community engagement involving people who committed serious offences, except specified follow-up research interviews.

Verbatim wording from the response

“18. The University-wide position is being taken into account by the Institute and other departments across the University as part of their ongoing further reviews. The Institute continues to review all policies and practices in the light of changes in University policies and guidance. The Institute will not permit its staff and students to organise community engagement activities through the Institute that involve those who have committed serious offences, beyond research initiatives which may involve follow-up research interviews. Such interviews will generally require the express permission of HM Probation Service and any other relevant authorities; will be subject to risk assessment; and will often take place in criminal justice system venues.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 11 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct facilitated risk-awareness discussions for Institute academic staff, administrative staff, and PhD students.

Verbatim wording from the response

“(d) The Institute has introduced a series of facilitated discussions involving all academic and administrative staff and PhD students, with the purpose of embedding the need to consider risk in more detail. Risk assessment has been a frequent topic for discussion over previous months at various internal meetings, and was a major topic of discussion at a recent departmental Away Day (November 2021), involving the Departmental Administrator and all academic staff.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 7 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Revise the Work Away Guidance and Events Guidance to clarify additional procedures for activities involving people who have offended.

Verbatim wording from the response

“(d) The University will shortly be revising its Work Away Guidance and Events Guidance to clarify where additional procedures must be followed when working with ‘People Who Have Offended’.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 5 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop an Institute flow chart clarifying who must complete risk assessments, for which activities, and when.

Verbatim wording from the response

“(b) The Institute’s Departmental Administrator is currently working on a flow chart to make everything easy to understand in terms of who needs to do risk assessments, for what and when. There is also reference to health and safety and risk assessment requirements on the Institute’s ‘Desk Card’ (which contains key contacts and sources of information together with guidance that: ‘when in doubt, ask’).”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Continue reviewing Institute training and guidance provision to reflect University-wide policy and risk-assessment developments.

Verbatim wording from the response

“(e) Like other departments across the University, the Institute continues to review its provision of training and guidance and will do so specifically to take into account the outcome of recent University-wide work, described above. This includes re-consideration of the provision of training concerning health and safety generally and risk assessment in particular, and includes implementation of the new Working With Offenders Policy referred to at sub-paragraph 4(b) above.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 7 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Forward the Institute’s current officer list annually to relevant University offices to improve health and safety information flow.

Verbatim wording from the response

“(c) The Institute now forwards a list of current officers in the Institute to key offices within the University, including the Safety Office, at the start of every academic year (1 October) to avoid any risk of important health and safety related information failing to be communicated effectively to, and within, the Institute. The Safety Office is introducing an electronic checklist so that”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Require all psychology and probation staff to complete assessed pass/fail ERG training.

Verbatim wording from the response

“• All psychology and probation staff now go through the same assessed pass/fail training to complete ERGs, and from the start both sets of staff have been assessed as having sufficient baseline skills from their professional training to complete these assessments after the ERG specialist training.”

Source location

2021-0362-Response-from-MoJ_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Consider additional safeguards for civil society and third-sector organisations partnering with prisons.

Verbatim wording from the response

“• We are considering what additional safeguards might be required and the implications for other civil society and third sector organisations working in partnership with prisons.”

Source location

2021-0362-Response-from-MoJ_Published
Page 2 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide a quality-assurance process for community ERG assessments.

Verbatim wording from the response

“• A Quality Assurance process for ERG assessments will be available from April 2022.”

Source location

2021-0362-Response-from-MoJ_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor ERG processes and review the standard operating procedure after 18 months.

Verbatim wording from the response

“• We will monitor how well these processes work to ensure high standards of ERG and will review the SOP in 18 months.”

Source location

2021-0362-Response-from-MoJ_Published
Page 4 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Use polygraph examinations to monitor licence compliance and improve risk-management plans.

Verbatim wording from the response

“• The Counter Terrorism and Sentencing Act 2020 legislation came into effect on 29 June 2021. This gave the power to conduct polygraph examinations on any offender under statutory supervision convicted of a relevant terrorist offence as defined in section 28(4A) and (4B) of the Act. We are now using polygraph examinations to support the monitoring of compliance with licence conditions and information obtained during testing is used by probation practitioners to refine and improve risk management plans.”

Source location

2021-0362-Response-from-MoJ_Published
Page 8 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement specific NSD guidance for probation officers managing extremist offenders.

Verbatim wording from the response

“• Specific guidance for probation officers responsible for managing extremist offenders will be implemented by the NSD.”

Source location

2021-0362-Response-from-MoJ_Published
Page 9 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish processes to improve the quality of information provided to MAPPA meetings.

Verbatim wording from the response

“• We are also ensuring that there are processes in place to enhance the quality of the information provided.”

Source location

2021-0362-Response-from-MoJ_Published
Page 11 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

West Midlands Police already exceeds national minimum visit standards for terrorist offenders, with additional risk-based visits available.

Verbatim wording from the response

“40. Locally CTP West Midlands Nominal Managers exceed the national guidance for Registered Terrorist Offenders/Pathfinder visits. National guidance on visits set a minimum standard of one visit per month for those considered to be ‘intensive risk’, three visits per year for those considered ‘enhanced risk’ and one visit per year for ‘standard risk’ nominals. West Midlands Police’s regime involves two visits per month for ‘intensive risk’, one per month for ‘enhanced risk’ and quarterly visits for those who are standard risk. Additional visits can be added if required. Performance on this is monitored at Force level.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 12 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Digital audio recording of MAPPA meetings presents logistical and operational challenges for policing.

Verbatim wording from the response

“8. Digital audio recordings of MAPPA meeting present logistical and operational challenges that policing will consider alongside MAPPA partners through MoJ.”

Source location

2021-0362-Response-from-West-Midlands-Police_Published
Page 3 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Staffordshire personnel no longer receive CT MAPPA minutes because established information-sharing processes with WMCTU attendees are considered sufficient.

Verbatim wording from the response

“Staffordshire Police personnel from the WMCTU Northern Hub do not attend CT MAPPA meetings as a matter course. The ownership and decisions on attendance rests with the WMCTU Nominal Management Team and Senior CT Managers. As a result of these arrangements Staffordshire Police personnel from the Northern Hub no longer receive the minutes from MAPPA meetings, however there are clear information sharing processes in place between the Northern Hub and WMCTU attendees of CT MAPPA.”

Source location

2021-0362-Response-from-Staffordshire-Police_Published
Page 6 · response
Published 3 November 2021

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The programme did not roll out to HMP Warren Hill soon after starting at HMP Grendon; Warren Hill’s first course began in November 2018.

Verbatim wording from the response

“20. Paragraph 50 of the PFD Report suggests that the LT programme started at HMP Grendon in 2015 and that it was “soon afterwards rolled out to HMP Warren Hill”. The first course at HMP Grendon started in January 2015. The first course at HMP Whitemoor started in January 2017 and the first course at HMP Warren Hill started in November 2018.”

Source location

2021-0362-Response-from-University-of-Cambridge_Published
Page 12 · response
Published 3 November 2021

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
9/10

Data last updated 7 September 2026