PFD report

Brian JAMES · Prevention of Future Deaths report

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Issued 7 Feb 2024•South Wales Central

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
2

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
3

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised2

  1. Failure to maintain regular welfare calls and reassess delayed ambulance responses
    Part of recurring concern: Failure to conduct required welfare checks on people in distressPart of recurring concern: Unreliable ambulance call triage and re-triage
  2. Failure to ensure callers understand when to call back about deterioration
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. Action

    Revise the Emergency Medical Dispatcher escalation script to remove the instruction not to call back for an ambulance arrival estimate and remind callers to call back if circumstances worsen.

    Stated by Welsh Ambulance Services NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 14 February 2024.
  2. Action

    Explore technology-enabled methods for providing welfare calls to patients waiting in the community, informed by processes used by other UK ambulance trusts.

    Stated by Welsh Ambulance Services NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 14 February 2024.
  3. Action

    Establish a dispatch support role whose day-to-day responsibilities include undertaking welfare calls for patients waiting prolonged periods for ambulance responses.

    Stated by Welsh Ambulance Services NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 14 February 2024.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    High demand and limited capacity prevent regular welfare calls while emergency calls are prioritised.

    Stated by Welsh Ambulance Services NHS TrustUnable to actThe respondent said that a constraint prevented them from taking the relevant action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to maintain regular welfare calls and reassess delayed ambulance responses

Wider context from the report

“(1) A script used by Operators within WAST as part of the Clinical Safety Plan inform callers not to call back for an estimated time of arrival of the ambulance. They are told to only call back if there is a deterioration in the patient’s condition. (2) During periods of a delayed response from an ambulance, WAST best practice is for an Operator to maintain regular contact with callers to assess any change in their condition. During periods of excessive demand, it is considered that this is not always achievable, and therefore Welfare calls are prioritised to callers considered vulnerable. (3) There may be a risk that callers do not understand the instruction to only call back if there is a deterioration, and/or may not recognise a deterioration, and feel they cannot call WAST again. There is a further risk that unless regular welfare calls are made during periods of delayed response, there is a missed opportunity to properly re-assess and re-grade the response to a call by WAST. ”

Is this part of a recurring concern?

Yes — Failure to conduct required welfare checks on people in distress; Unreliable ambulance call triage and re-triage.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to ensure callers understand when to call back about deterioration

Wider context from the report

“(1) A script used by Operators within WAST as part of the Clinical Safety Plan inform callers not to call back for an estimated time of arrival of the ambulance. They are told to only call back if there is a deterioration in the patient’s condition. (2) During periods of a delayed response from an ambulance, WAST best practice is for an Operator to maintain regular contact with callers to assess any change in their condition. During periods of excessive demand, it is considered that this is not always achievable, and therefore Welfare calls are prioritised to callers considered vulnerable. (3) There may be a risk that callers do not understand the instruction to only call back if there is a deterioration, and/or may not recognise a deterioration, and feel they cannot call WAST again. There is a further risk that unless regular welfare calls are made during periods of delayed response, there is a missed opportunity to properly re-assess and re-grade the response to a call by WAST. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Revise the Emergency Medical Dispatcher escalation script to remove the instruction not to call back for an ambulance arrival estimate and remind callers to call back if circumstances worsen.

Verbatim wording from the response

“The Clinical Safety Plan is currently being reviewed. As part of this review, the Emergency Medical Dispatcher call script in escalation is being changed and the instruction not to call back to check the estimated arrival time of the ambulance is being removed. Instead, the caller will be reminded to call back if anything changes/they get worse. The review is currently in progress and the document needs to go through the relevant governance for internal approvals.”

Source location

Response from Welsh Ambulance Service
Page 2 · response
Published 14 February 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Explore technology-enabled methods for providing welfare calls to patients waiting in the community, informed by processes used by other UK ambulance trusts.

Verbatim wording from the response

“Emergency Medical Service Coordination is currently in the process of undergoing a restructure which will include a support role for dispatch. Whilst job descriptions, roles and responsibilities are yet to be confirmed, undertaking welfare calls will form part of the day-to-day responsibilities of this role. Additionally, the Trust is exploring new ways using technology to ensure the provision of welfare calls to patients waiting in the community and is liaising with other UK ambulance trusts to understand if there are any different processes in place which would be suitable for this Trust’s development and use.”

Source location

Response from Welsh Ambulance Service
Page 2 · response
Published 14 February 2024

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish a dispatch support role whose day-to-day responsibilities include undertaking welfare calls for patients waiting prolonged periods for ambulance responses.

Verbatim wording from the response

“Emergency Medical Service Coordination is currently in the process of undergoing a restructure which will include a support role for dispatch. Whilst job descriptions, roles and responsibilities are yet to be confirmed, undertaking welfare calls will form part of the day-to-day responsibilities of this role. Additionally, the Trust is exploring new ways using technology to ensure the provision of welfare calls to patients waiting in the community and is liaising with other UK ambulance trusts to understand if there are any different processes in place which would be suitable for this Trust’s development and use.”

Source location

Response from Welsh Ambulance Service
Page 2 · response
Published 14 February 2024

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

High demand and limited capacity prevent regular welfare calls while emergency calls are prioritised.

Verbatim wording from the response

“The Managing Delayed Response Standard Operating Procedure sets out a process to undertake welfare calls for those patients who are waiting a prolonged time for a response due to high demand. It is identified that it is best practice to maintain regular contact with patients who are experiencing a protracted response, but it is recognised that there may be limited capacity to undertake welfare calls due to high demand. Call takers’ priority is to take incoming emergency calls to identify patients who are sickest to ensure an appropriate response. Where capacity issues mean that a welfare call cannot be undertaken, this is documented within the incident. Callers are instructed to call back if anything changes/they get worse as covered in the above point.”

Source location

Response from Welsh Ambulance Service
Page 2 · response
Published 14 February 2024

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026