PFD report

Mr Richard Thomas Peter Barrett · Prevention of Future Deaths report

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Issued 30 Jul 2018•South Wales Central

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
6

Raised in this report

Recipients
4

Named on the report

Responses found
3

Of 4 recipients

Stated actions
14

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised6

  1. Failure to request police assistance for welfare checks when ambulance resources are constrained
    Part of recurring concern: Failure to conduct required welfare checks on people in distressPart of recurring concern: Unreliable allocation and referral of welfare support between police and ambulance servicesPart of recurring concern: Unreliable welfare-check processes for people whose health is of concern
  2. Delays in making and chasing-up welfare calls
    Part of recurring concern: Failure to reliably telephone patients when follow-up or assessment requires itPart of recurring concern: Unreliable welfare-check request handling and follow-up
  3. Failure to re-categorise incidents when welfare-call information indicates increased risk
    Part of recurring concern: Unsafe emergency call handling
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.5

  1. Action

    Direct health board chief executives to reduce and eradicate ambulance handover delays through coordinated patient-flow improvements and alternative unscheduled-care pathways.

    Stated by Welsh GovernmentStated completedThe respondent said that this action was complete when they made their response on 24 September 2018.
  2. Action

    Monitor patient handover delays daily and challenge health boards where appropriate.

    Stated by Welsh GovernmentStated completedThe respondent said that this action was complete when they made their response on 24 September 2018.
  3. Action

    Remind clinical contact centre leads to handle Protocol 23 overdose cases promptly.

    Stated by Cardiff & Vale University LHB and Welsh Ambulance Services NHS TrustStated completedThe respondent said that this action was complete when they made their response on 24 September 2018.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.4

  1. Position

    WAST is responsible for planning and delivering a safe, timely ambulance service with sufficient staffing and resource capacity.

    Stated by Welsh GovernmentRedirects responsibilityThe respondent said that another organisation was responsible for deciding or taking action.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to request police assistance for welfare checks when ambulance resources are constrained

Wider context from the report

“(4) The police could have been asked to perform a welfare check. Evidence showed that the Ambulance Trust is pessimistic in assuming that the police are also under-resourced and would not be able to assist in such a task. Here the police were not even asked if they could help. Had he been found earlier, whether by police or ambulance, there is a chance that the deceased may have been able to be given first aid and had a better chance of survival. ”

Is this part of a recurring concern?

Yes — Failure to conduct required welfare checks on people in distress; Unreliable allocation and referral of welfare support between police and ambulance services; Unreliable welfare-check processes for people whose health is of concern.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Delays in making and chasing-up welfare calls

Wider context from the report

“(2) There does not seem to be a reliable system for the making and chasing-up of ‘welfare calls’. Evidence showed that it was not until 2 hours 45 minutes after the initial call that an attempt was made to ring the patient back. It was known that the patient had taken a massive overdose of sleeping tablets at 01:50. It was not enquired by the call handler as to whether he had also taken alcohol, or whether he was alone. When there was no response from his telephone at 05:13 there was a missed opportunity to re-categorise the incident. ”

Is this part of a recurring concern?

Yes — Failure to reliably telephone patients when follow-up or assessment requires it; Unreliable welfare-check request handling and follow-up.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to re-categorise incidents when welfare-call information indicates increased risk

Wider context from the report

“(2) There does not seem to be a reliable system for the making and chasing-up of ‘welfare calls’. Evidence showed that it was not until 2 hours 45 minutes after the initial call that an attempt was made to ring the patient back. It was known that the patient had taken a massive overdose of sleeping tablets at 01:50. It was not enquired by the call handler as to whether he had also taken alcohol, or whether he was alone. When there was no response from his telephone at 05:13 there was a missed opportunity to re-categorise the incident. ”

Is this part of a recurring concern?

Yes — Unsafe emergency call handling.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of demand analysis to accurately estimate required ambulance capacity

Wider context from the report

“(1) ‘Demand analysis’ seriously underestimated the number of ambulances required in Cardiff and the Vale that night. Evidence showed that only 7 ambulances were available up until 2am, then 5 available up until 3am. Also 7 hours of ambulance time was lost during the period 02:26 – 06:30 due to delays at A&E. ”

Is this part of a recurring concern?

Yes — Insufficient ambulance service capacity for emergency calls.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Unrealistic target turnaround time for ambulances at A&E

Wider context from the report

“(3) The target turnaround time for ambulances at A&E is wildly unrealistic. Evidence showed that both the University Hospital of Wales and Llandough Hospital were averaging 3 times the target of 15 minutes that night with the longest turnaround being over 100 minutes. Such delay must have a knock-on effect upon the ‘demand analysis’. ”

Is this part of a recurring concern?

Yes — Delays in ambulance-to-hospital patient handover.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of call handlers to establish relevant overdose risk information

Wider context from the report

“(2) There does not seem to be a reliable system for the making and chasing-up of ‘welfare calls’. Evidence showed that it was not until 2 hours 45 minutes after the initial call that an attempt was made to ring the patient back. It was known that the patient had taken a massive overdose of sleeping tablets at 01:50. It was not enquired by the call handler as to whether he had also taken alcohol, or whether he was alone. When there was no response from his telephone at 05:13 there was a missed opportunity to re-categorise the incident. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Direct health board chief executives to reduce and eradicate ambulance handover delays through coordinated patient-flow improvements and alternative unscheduled-care pathways.

Verbatim wording from the response

“We expect health boards to monitor all patients, especially those with time-critical and acute conditions or injuries to ensure they are handed over to the care of specialist staff as soon as possible, in order to improve patient outcomes and manage the associated risk. The Cabinet Secretary has also been clear with health board chief executives that they must take responsibility to reduce and eradicate patient handover delays by working with the Welsh ambulance service and partner organisations to improve patient flow through hospitals and receive patients from ambulance crews in a safe and timely manner. In addition they must explore alternative pathways and be able to divert demand to other unscheduled care services to reduce pressure at emergency departments during busy periods.”

Source location

2018-0249-Response-by-Welsh-Government
Page 2 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Monitor patient handover delays daily and challenge health boards where appropriate.

Verbatim wording from the response

“It should be noted that there is no time-based target for the handover of patients from ambulance crews to emergency department staff. However, the Welsh Health Circular on NHS Wales Hospital Handover Guidance, published in May 2016, sets out good practice for patient handover, including an expectation for patients to be handed over within 15 minutes. Officials continue to monitor patient handover delays closely on a daily basis and challenge health boards where appropriate.”

Source location

2018-0249-Response-by-Welsh-Government
Page 2 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Remind clinical contact centre leads to handle Protocol 23 overdose cases promptly.

Verbatim wording from the response

“Following this specific incident, an email was sent to the Clinicians on the Clinical Support Desk on the 15th May 2018 by the CCC Clinical Lead. The email identified the importance of attempting to review protocol 23 (overdose) calls when there were delays in responding as these may be time critical. If there was no reply the clinicians should use their critical thinking skills to determine how likely unconsciousness or death would be based on what the patient is recorded as having taken and act accordingly.”

Source location

2018-0249-Response-by-University-Health-Board
Page 3 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Raise overdose welfare checks with police and seek a formal memorandum-of-understanding extension.

Verbatim wording from the response

“We have a memorandum of understanding with the Police which does specify circumstances in which the Trust should contact the Police. Welfare checks are not included within that document. The Trust does meet with the Police as part of the joint emergency services network. The Trust will raise this issue with the Police at these joint meetings and seek an increase to the specific circumstances to include overdose cases. We will write to you further once that meeting has taken place and update in relation to the matter.”

Source location

2018-0249-Response-by-University-Health-Board
Page 5 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and model the Optima Predict demand-and-capacity planning project.

Verbatim wording from the response

“In addition the Trust’s Planning & Performance Directorate since July 2018 have been working on a project in relation to Optima Predict.”

Source location

2018-0249-Response-by-University-Health-Board
Page 1 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

WAST is responsible for planning and delivering a safe, timely ambulance service with sufficient staffing and resource capacity.

Verbatim wording from the response

“The Welsh Government expects the Welsh Ambulance Services NHS Trust (WAST) to plan and deliver a safe and timely service to the people of Wales, based on an assessment of demand, ensuring there is sufficient staffing and resource cover in its clinical contact centres and in the community to meet demand, and to flex capacity at times of increased pressure.”

Source location

2018-0249-Response-by-Welsh-Government
Page 1 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Health boards are responsible for reducing patient handover delays, improving hospital flow and receiving ambulance patients safely and promptly.

Verbatim wording from the response

“We expect health boards to monitor all patients, especially those with time-critical and acute conditions or injuries to ensure they are handed over to the care of specialist staff as soon as possible, in order to improve patient outcomes and manage the associated risk. The Cabinet Secretary has also been clear with health board chief executives that they must take responsibility to reduce and eradicate patient handover delays by working with the Welsh ambulance service and partner organisations to improve patient flow through hospitals and receive patients from ambulance crews in a safe and timely manner. In addition they must explore alternative pathways and be able to divert demand to other unscheduled care services to reduce pressure at emergency departments during busy periods.”

Source location

2018-0249-Response-by-Welsh-Government
Page 2 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Demand-related capacity constraints make it challenging to undertake a robust welfare-call procedure consistently.

Verbatim wording from the response

“The welfare call is undertaken by an identified member of Clinical Contact Centre (CCC) staff from either the call taking or dispatch function depending on who has the most capacity. The Demand Management Plan identifies that ‘It is recognised that delays are often a reflection of demand and as such capacity to undertake a robust welfare call procedure is challenging. Every effort should be made to facilitate this process to maintain good customer practice where possible’. All callers are informed to ring back if the patient’s condition deteriorates.”

Source location

2018-0249-Response-by-University-Health-Board
Page 2 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Existing systems cannot reliably identify whether overdose patients are alone or filter waiting incidents specifically by protocol.

Verbatim wording from the response

“The advice of the Clinical Control Centre Technical Manager has been sought and she has confirmed that unfortunately currently there is no searchable way of identifying if the patient is on their own. The queue also cannot be filtered to a specific protocol, however it is possible to view the codes whilst the incident is waiting on the Recall Waiting Call queue and as mentioned cases relating to overdose will have a code that starts with the number 23.”

Source location

2018-0249-Response-by-University-Health-Board
Page 3 · response
Published 24 September 2018

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.9

  1. 1

    Commission a clinically led review of the ambulance service’s Amber call category.

    Stated by Welsh GovernmentStated in progressThe respondent said that this action was in progress when they made their response on 24 September 2018.
  2. 2

    Make a statement to Assembly Members on how the Amber review’s findings and recommendations will be taken forward.

    Stated by Welsh GovernmentStated plannedThe respondent said that this action was planned when they made their response on 24 September 2018.
  3. 3

    Expand clinical desk capacity.

    Stated by Cardiff & Vale University LHB and Welsh Ambulance Services NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 24 September 2018.
  4. 4

    Increase emergency-unit staffing, establish ambulatory emergency care, add resuscitation capacity, expand emergency theatre and critical-care capacity, and redesign relevant specialist services.

    Stated by Cardiff & Vale University LHB and Welsh Ambulance Services NHS TrustStated completedThe respondent said that this action was complete when they made their response on 24 September 2018.
  5. 5

    Implement alternative unscheduled-care pathways, including community assessment, expanded community response, care-home support and reduced-conveyance pathways.

    Stated by Cardiff & Vale University LHB and Welsh Ambulance Services NHS TrustStated completedThe respondent said that this action was complete when they made their response on 24 September 2018.
  6. 6

    Establish two-hourly emergency-unit safety and performance huddles to monitor ambulance queues and respond to pressure build-up.

    Stated by Cardiff & Vale University LHB and Welsh Ambulance Services NHS TrustStated completedThe respondent said that this action was complete when they made their response on 24 September 2018.
  7. 7

    Implement a Level 1 response for uninjured people who have fallen.

    Stated by Cardiff & Vale University LHB and Welsh Ambulance Services NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 24 September 2018.
  8. 8

    Roll out the APP model across Wales.

    Stated by Cardiff & Vale University LHB and Welsh Ambulance Services NHS TrustStated plannedThe respondent said that this action was planned when they made their response on 24 September 2018.
  9. 9

    Recruit, train and deploy 90 additional ambulance service staff, including staff for Cardiff and Vale.

    Stated by Cardiff & Vale University LHB and Welsh Ambulance Services NHS TrustStated in progressThe respondent said that this action was in progress when they made their response on 24 September 2018.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Commission a clinically led review of the ambulance service’s Amber call category.

Verbatim wording from the response

“In April of this year, the Cabinet Secretary for Health and Social Services commissioned the Chief Ambulance Services Commissioner to conduct a clinically-led review of the ‘Amber’ category, which includes serious, but not immediately life-threatening calls and accounts for around 65% of call volume to the Welsh ambulance service. The review is being undertaken alongside ongoing work to improve ambulance responsiveness, clinical outcomes and patient experience in order to make sure patients continue to get the most appropriate and best level of care and treatment for their needs. It is due to be completed at the end of this month and the Cabinet Secretary will be making a statement to inform Assembly Members on how its findings and recommendations will be taken forward in October.”

Source location

2018-0249-Response-by-Welsh-Government
Page 1 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Make a statement to Assembly Members on how the Amber review’s findings and recommendations will be taken forward.

Verbatim wording from the response

“In April of this year, the Cabinet Secretary for Health and Social Services commissioned the Chief Ambulance Services Commissioner to conduct a clinically-led review of the ‘Amber’ category, which includes serious, but not immediately life-threatening calls and accounts for around 65% of call volume to the Welsh ambulance service. The review is being undertaken alongside ongoing work to improve ambulance responsiveness, clinical outcomes and patient experience in order to make sure patients continue to get the most appropriate and best level of care and treatment for their needs. It is due to be completed at the end of this month and the Cabinet Secretary will be making a statement to inform Assembly Members on how its findings and recommendations will be taken forward in October.”

Source location

2018-0249-Response-by-Welsh-Government
Page 1 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Expand clinical desk capacity.

Verbatim wording from the response

“In summary we would like to confirm that the Trust has and will continue to action the following:”

Source location

2018-0249-Response-by-University-Health-Board
Page 5 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Increase emergency-unit staffing, establish ambulatory emergency care, add resuscitation capacity, expand emergency theatre and critical-care capacity, and redesign relevant specialist services.

Verbatim wording from the response

“Over recent years, the Health Board has made significant changes in its unscheduled care system, including substantial investment. These have included: an increase in the Emergency Unit (EU) medical and nursing workforce, the establishment of an Ambulatory Emergency Care (AEC) unit, the commissioning of three additional resuscitation bays, an increase in emergency theatre capacity, an expansion of the Frail Older Person Assessment and Liaison (FOPAL) service, a redesign of the Emergency General Surgery and Urology services to provide a dedicated consultant daily, and an increase in critical care capacity.”

Source location

2018-0249-Response-by-University-Health-Board
Page 3 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement alternative unscheduled-care pathways, including community assessment, expanded community response, care-home support and reduced-conveyance pathways.

Verbatim wording from the response

“In addition the Health Board has worked with its regional partners, including the Trust, to redesign the unscheduled care system seeking to reduce the need for emergency conveyance, attendance and admission and implementing”

Source location

2018-0249-Response-by-University-Health-Board
Page 3 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Establish two-hourly emergency-unit safety and performance huddles to monitor ambulance queues and respond to pressure build-up.

Verbatim wording from the response

“As described, minimising ambulance handover delays is a particular focus for the Health Board and the Trust. Despite a difficult winter period the total number of lost ambulance hours reduced during 2017/18 by 5% (prior to winter the improvement was running at 20%). In recent months the Health Board has established two-hourly safety and performance huddles in EU to closely monitor the status of the unit (including any ambulances waiting outside) and proactively respond to any build-up of pressures. This has contributed to continuing that improvement trend since the end of winter, with July 2018 having the fewest handover delays of any month for three years.”

Source location

2018-0249-Response-by-University-Health-Board
Page 4 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement a Level 1 response for uninjured people who have fallen.

Verbatim wording from the response

“In summary we would like to confirm that the Trust has and will continue to action the following:”

Source location

2018-0249-Response-by-University-Health-Board
Page 5 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Roll out the APP model across Wales.

Verbatim wording from the response

“In summary we would like to confirm that the Trust has and will continue to action the following:”

Source location

2018-0249-Response-by-University-Health-Board
Page 5 · response
Published 24 September 2018

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Recruit, train and deploy 90 additional ambulance service staff, including staff for Cardiff and Vale.

Verbatim wording from the response

“The Trust has also undertaken the recruitment of 90 additional staff, who are undergoing training and will be operational by December 2018. Whilst the increase in staff is pan Wales, a proportion of the new staff will be operational in the Cardiff and Vale area. This will enable the Trust to increase the number of staff available.”

Source location

2018-0249-Response-by-University-Health-Board
Page 2 · response
Published 24 September 2018

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

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Data last updated 7 September 2026