PFD report

Shiya Jonathan Barnard Collins · Prevention of Future Deaths report

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Issued 31 Oct 2023•Newcastle and North Tyneside

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
1

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
3

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised1

  1. Failure of the control-room computer system to allow clinician assessment and upgrading of calls during ongoing live calls
    Part of recurring concern: Failure to provide timely clinical review during ambulance call handlingPart of recurring concern: Unreliable ambulance call triage and re-triage
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.2

  1. Action

    Change records to open in read-only mode, requiring users to request a lock.

    Stated by Cleric Computer Services LimitedStated plannedThe respondent said that this action was planned when they made their response on 6 November 2023.
  2. Action

    Streamline requests to release a record lock from one user to another.

    Stated by Cleric Computer Services LimitedStated plannedThe respondent said that this action was planned when they made their response on 6 November 2023.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.2

  1. Position

    The system did not wholly preclude clinician access or call upgrading because several built-in mechanisms could overcome a locked record.

    Stated by Cleric Computer Services LimitedDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure of the control-room computer system to allow clinician assessment and upgrading of calls during ongoing live calls

Wider context from the report

“(1) Seven calls were made to the North East Ambulance Service (following the initial call) indicating that Shiya Collins’ condition was deteriorating. Call handlers recognised the need for clinical input in order to facilitate a possible upgrade of the ambulance response to category 1. However, the locking facility on the Cleric computer system used in the control room precluded any clinician from assessing/upgrading the call because the system was locked and unable to be accessed whilst live calls relating to the case were ongoing. ”

Is this part of a recurring concern?

Yes — Failure to provide timely clinical review during ambulance call handling; Unreliable ambulance call triage and re-triage.

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Change records to open in read-only mode, requiring users to request a lock.

Verbatim wording from the response

“We have consulted with our customers (Ambulance Trusts) to explore potential improvements and we have agreed that minor changes will be implemented within the system:”

Source location

Response from North East Ambulance Service
Page 3 · response
Published 6 November 2023

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Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Streamline requests to release a record lock from one user to another.

Verbatim wording from the response

“We have consulted with our customers (Ambulance Trusts) to explore potential improvements and we have agreed that minor changes will be implemented within the system:”

Source location

Response from North East Ambulance Service
Page 3 · response
Published 6 November 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

The system did not wholly preclude clinician access or call upgrading because several built-in mechanisms could overcome a locked record.

Verbatim wording from the response

“The lock feature is important to protect the integrity of the call and to stop data conflicts, the record (call) is only locked to an operator while they are active in the call. While it is technically correct that a clinician is not able to re-triage a call whilst it is in a locked state, I hope that the information I have provided adequately addresses the concern that “the computer system precluded any clinician from accessing/upgrading the call because the system was locked” Within the capabilities and provision of the Cleric system there are several means through which the ‘locking’ issue was able to have been overcome.(described above).”

Source location

Response from North East Ambulance Service
Page 3 · response
Published 6 November 2023

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Record locks will remain because they are fundamental, while existing operational procedures handle circumstances involving locked calls.

Verbatim wording from the response

“It is important to note that the above changes will not eliminate locks as they remain a fundamental mechanism within these types of system, they are minor amendments to streamline existing functionality. System users also have robust operational processes/procedures in place to handle such circumstances.”

Source location

Response from North East Ambulance Service
Page 3 · response
Published 6 November 2023

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. 1

    Consult ambulance trust customers to explore potential system improvements.

    Stated by Cleric Computer Services LimitedStated completedThe respondent said that this action was complete when they made their response on 6 November 2023.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Consult ambulance trust customers to explore potential system improvements.

Verbatim wording from the response

“We have consulted with our customers (Ambulance Trusts) to explore potential improvements and we have agreed that minor changes will be implemented within the system:”

Source location

Response from North East Ambulance Service
Page 3 · response
Published 6 November 2023

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026