PFD report

Vera Fortey · Prevention of Future Deaths report

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Issued 19 Jun 2025•Worcestershire

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

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Concerns
6

Raised in this report

Recipients
1

Named on the report

Responses found
1

Of 1 recipient

Stated actions
4

Described in responses

Recipients and published responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

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Report evidence summary

Concerns raised6

  1. Failure to recognise post-fall deterioration and seek timely medical assessment
    Part of recurring concern: Failure to assess and respond promptly to significant signs of injuryPart of recurring concern: Failure to reliably recognise and respond to acute clinical deteriorationPart of recurring concern: Failure to seek medical attention when a person's condition warrants itPart of recurring concern: Unreliable escalation by care staff for required medical attentionPart of recurring concern: Unreliable post-fall assessment and clinical response
  2. Failure to record significant incidents contemporaneously in residents’ records
    Part of recurring concern: Incomplete, inaccurate or unavailable clinical and care recordsPart of recurring concern: Unreliable recording of significant incidents and disclosures
  3. Insufficient measures to ensure staff understand significant-incident recording requirements
    Part of recurring concern: Unreliable recording of significant incidents and disclosures
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.3

  1. Action

    Provided fall prevention and management training to staff.

    Stated by Green Range LimitedStated completedThe respondent said that this action was complete when they made their response on 3 July 2025.
  2. Action

    Developed an action plan addressing unwitnessed falls, medical attention, record keeping, auditing and staff training.

    Stated by Green Range LimitedStated completedThe respondent said that this action was complete when they made their response on 3 July 2025.
  3. Action

    Provided carers and the Home Manager with training on the Care Docs Portal’s core functionality.

    Stated by Green Range LimitedStated completedThe respondent said that this action was complete when they made their response on 3 July 2025.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to recognise post-fall deterioration and seek timely medical assessment

Wider context from the report

“3) Before the fall in the early hours of 25.9.24 Mrs. Fortey was able to mobilise independently. After the fall, a number of entries were made in Mrs. Fortey’s Daily Notes, which referred to her: - Being unable to support herself, having bad mobility and requiring a wheelchair ( 1626hrs 25.9.24 ); - Having very bad mobility and requiring a wheelchair ( 1848hrs 26.9.24 ); - Being very confused and agitated, with very bad mobility ( 0713hrs 27.9.24 ); Despite these obvious changes in her condition, no member of staff identified that these changes might have been due to the fall on 25.9.24. Therefore in the 2½ days after the fall, several opportunities were missed to have Mrs. Fortey medically examined, and for her fractured hip to have been identified and treated sooner. A significant reason for these opportunities being missed was the fact that the original fall was not documented in Mrs. Fortey’s file. ”

Is this part of a recurring concern?

Yes — Failure to assess and respond promptly to significant signs of injury; Failure to reliably recognise and respond to acute clinical deterioration; Failure to seek medical attention when a person's condition warrants it; Unreliable escalation by care staff for required medical attention; Unreliable post-fall assessment and clinical response.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to record significant incidents contemporaneously in residents’ records

Wider context from the report

“1) Mrs. Fortey suffered an unwitnessed fall in her room at The Willows Care Home, Worcester shortly after midnight on 25.9.24. The carers who came and assisted her felt that she had not injured herself, and did not seek any medical attention for her. In fact, no medical attention was sought until shortly before midday on 27.9.24, when she was recorded as not being able to support her own body weight. The disclosure provided by the care home for the inquest did not contain: - any contemporaneous account of this fall written by either of the two carers who dealt with her at the time; - any entry made in Mrs. Fortey’s Daily Notes of this fall. Furthermore, although there was a document which the then manager of the care home had written, which was said to summarize the accounts of the fall given to her by the carers concerned, this document made no reference to the date of the fall; I was forced to conclude that no contemporaneous account of the fall on 25.9.24 ever made its way to Mrs. Fortey’s file. ”

Is this part of a recurring concern?

Yes — Incomplete, inaccurate or unavailable clinical and care records; Unreliable recording of significant incidents and disclosures.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient measures to ensure staff understand significant-incident recording requirements

Wider context from the report

“4) Although she had only been in post since 13 August 2024, the then care home manager told the inquest that a reason why she may not herself have picked up on the above failings was because at the time of these events, she was still not familiar with the care home’s records system, was unable to scroll through residents’ notes, and was instead just “muddling through”. It therefore appears that insufficiently robust measures are in place at The Willows Care Home to ensure: (a) that staff understand the need to record significant incidents in residents’ records; (b) that a regular auditing procedure is in place to help ensure that residents’ records are being updated properly; and (c) that all staff at the care home ( including managers ) have received training so as to be as familiar with the computerized records system in use there as their role may require. ”

Is this part of a recurring concern?

Yes — Unreliable recording of significant incidents and disclosures.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of regular auditing of residents’ records

Wider context from the report

“4) Although she had only been in post since 13 August 2024, the then care home manager told the inquest that a reason why she may not herself have picked up on the above failings was because at the time of these events, she was still not familiar with the care home’s records system, was unable to scroll through residents’ notes, and was instead just “muddling through”. It therefore appears that insufficiently robust measures are in place at The Willows Care Home to ensure: (a) that staff understand the need to record significant incidents in residents’ records; (b) that a regular auditing procedure is in place to help ensure that residents’ records are being updated properly; and (c) that all staff at the care home ( including managers ) have received training so as to be as familiar with the computerized records system in use there as their role may require. ”

Is this part of a recurring concern?

Yes — Failure of care and safety auditing to identify deficiencies; Failure to assure the quality of clinical and care records.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Insufficient familiarity with the computerized care-records system

Wider context from the report

“4) Although she had only been in post since 13 August 2024, the then care home manager told the inquest that a reason why she may not herself have picked up on the above failings was because at the time of these events, she was still not familiar with the care home’s records system, was unable to scroll through residents’ notes, and was instead just “muddling through”. It therefore appears that insufficiently robust measures are in place at The Willows Care Home to ensure: (a) that staff understand the need to record significant incidents in residents’ records; (b) that a regular auditing procedure is in place to help ensure that residents’ records are being updated properly; and (c) that all staff at the care home ( including managers ) have received training so as to be as familiar with the computerized records system in use there as their role may require. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to identify missing incident documentation during care-record review

Wider context from the report

“2) The then care home manager was informed by telephone about the fall at the time, and later on the morning of 25.9.24 reviewed Mrs. Fortey’s care plans. At no time did she pick up on the fact that no account of the fall was contained on Mrs. Fortey’s file. ”

Is this part of a recurring concern?

Yes — Failure of care and safety auditing to identify deficiencies.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provided fall prevention and management training to staff.

Verbatim wording from the response

“As part of the action plan, fall prevention and management training was provided by Acute Training Solutions Limited on 24 July 2025. A copy of the training certificates is contained at Appendix 2. Page 17 of the appendices outlines the learning objectives for the course.”

Source location

Response from The Willows Care Home
Page 1 · response
Published 3 July 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Developed an action plan addressing unwitnessed falls, medical attention, record keeping, auditing and staff training.

Verbatim wording from the response

“To address the specific items raised in the Regulation 28 Report we drew up an action plan that covered:”

Source location

Response from The Willows Care Home
Page 1 · response
Published 3 July 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provided carers and the Home Manager with training on the Care Docs Portal’s core functionality.

Verbatim wording from the response

“In addition, further training was provided to the carers and Home Manager on the core functionality of the Care Docs Portal. An outline of the training provided by Care Docs is contained at Appendix 3. I trust that this provides you and Mrs Fortey's family reassurance that the home has taken onboard the concerns raised and made requisite changes.”

Source location

Response from The Willows Care Home
Page 1 · response
Published 3 July 2025

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.1

  1. 1

    Returned the experienced former manager to the Care Home Manager role.

    Stated by Green Range LimitedStated completedThe respondent said that this action was complete when they made their response on 3 July 2025.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Returned the experienced former manager to the Care Home Manager role.

Verbatim wording from the response

“The Manager who was in post prior to September 2024 returned to her role as Care Home Manager in May 2025. She has nine years of experience in managing the home and is fully familiar with its reporting, auditing and computer systems.”

Source location

Response from The Willows Care Home
Page 1 · response
Published 3 July 2025

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026