PFD report

Sylvia Margaret Louisa SAVAGE · Prevention of Future Deaths report

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Issued 18 Dec 2024•County Durham and Darlington

Report record

Published report and response evidence

This page connects the concerns raised in this report with statements found in recipients’ published responses. A link shows a clear evidence connection; it does not assign responsibility.

View original report
Concerns
6

Raised in this report

Recipients
6

Named on the report

Responses found
1

Of 6 recipients

Stated actions
16

Described in responses

Source document

Full report text

This is the full text from the original published report.

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Concerns and recipient responses

Select any concern, action or position to view the source wording.

Report evidence summary

Concerns raised6

  1. Lack of clear and timely internal and external fall reporting
    Part of recurring concern: Unreliable reporting of safety-relevant information to the CQC
  2. Failure to clearly document medical advice obtained after resident falls
    Part of recurring concern: Incomplete, inaccurate or unavailable clinical and care recordsPart of recurring concern: Unreliable documentation of falls and related clinical response
  3. Failure to promptly re-evaluate and amend care plans after significant events
Responses linked to these concerns

Each statement is shown once, even when linked to more than one concern.

Actions described in response An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.12

  1. Action

    Operate RADAR incident reporting with mandatory fall details, investigation workflows, escalation prompts and regulatory notification requirements.

    Stated by Four Seasons Health Care GroupStated completedThe respondent said that this action was complete when they made their response on 13 January 2025.
  2. Action

    Remind Home Managers about available falls-reduction equipment and include equipment availability in regular audits of home practice.

    Stated by Four Seasons Health Care GroupStated in progressThe respondent said that this action was in progress when they made their response on 13 January 2025.
  3. Action

    Apply the Group Falls Policy and supporting flowcharts covering falls protocols, referrals, care planning, risk assessment and post-fall actions.

    Stated by Four Seasons Health Care GroupStated completedThe respondent said that this action was complete when they made their response on 13 January 2025.

Respondent positions A position is what a recipient says about a concern when it does not describe a specific action.1

  1. Position

    It cannot be established that Mrs Savage would have responded better to a different sensor measure.

    Stated by Four Seasons Health Care GroupDisputes the concernThe respondent disagreed with part of the concern or the basis for it.

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Lack of clear and timely internal and external fall reporting

Wider context from the report

“1. There was I heard no clear definition of when to report falls externally & internally - this to me is perhaps the reason why the fall Mrs Savage suffered on 1/2/23 was not recorded internally, all be it CQC were notified on this occasion. The fall on 18/3/23 was not reported to CQC and whilst I understand staff at the care home did not know the outcome of Mrs Savage's treatment in hospital - she left the home by ambulance and did not return. This seems an occurrence worthy of reporting – It strikes me some clearer reporting structure is necessary - timely and accurate reporting both internally and to regulators allows for those concerned to assess the care home and decide on whether there are risks/issues that need addressing and protect residents. I would suggest over reporting is preferable to under reporting. ”

Is this part of a recurring concern?

Yes — Unreliable reporting of safety-relevant information to the CQC.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to clearly document medical advice obtained after resident falls

Wider context from the report

“3. Mrs Savage's fall in February 2023 was it appears reported to her GP by her daughter and that led to a nurse attending the home to examine her. Staff at the home do not appear to have done so themselves. It is of concern that after a fall the staff within the home should have a mechanism to ensure medical advice is obtained in a timely fashion and that it is documented clearly and not be reliant on family members summoning help for residents themselves when they have become aware of an incident. ”

Is this part of a recurring concern?

Yes — Incomplete, inaccurate or unavailable clinical and care records; Unreliable documentation of falls and related clinical response.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to promptly re-evaluate and amend care plans after significant events

Wider context from the report

“5. The evidence I have heard is after Mrs Savage's fall on 1/2/23 and when it became clear the sensor mat was not working as intended - this should have prompted staff to return to the care plans and re-evaluate them - it did not. Indeed one care home witness stated as Mrs Savage had not had 3 falls in 3 months no change to her plan was needed. Given the second fall Mrs Savage had some weeks later gave her injuries that led to her death this approach appears flawed. Whilst I acknowledge work is ongoing in this area it appears that prompt re-evaluation of the care plans after events such as a fall are necessary to prevent injury and death - I would ask for some reassurance that significant events are captured by staff and in turn their significance is carefully considered and if necessary changes made to care. ”

Is this part of a recurring concern?

No recurring-concern membership is currently published.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to provide effective, individually tailored monitoring measures for residents at high risk of falls

Wider context from the report

“2. The evidence is clear that the provided sensor mat was not an efficient way of monitoring Mrs Savage when she attempted to mobilise. It was well known in the home that Mrs Savage defeated it's purpose by moving or unplugging it. There seems to have been a lack of thought as to an alternative measure. The wall mounted sensor, for example was seen by the expert as a reasonable measure - the home manager said he could consider them and the regional manager indicated they were used in the company, but not at the care home where Mrs Savage was residing. It seems to me the council should have an armoury of measures to pick from to tailor to the needs of the individual resident not just limited to one particular measure. The risk of death is obvious to others if persons at high risk of falls are not known to be moving by those charged with looking after them. ”

Is this part of a recurring concern?

Yes — Inadequate control of falls risks; Unreliable movement-alert systems for patients at high risk of falls.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to obtain timely medical advice after a resident fall

Wider context from the report

“3. Mrs Savage's fall in February 2023 was it appears reported to her GP by her daughter and that led to a nurse attending the home to examine her. Staff at the home do not appear to have done so themselves. It is of concern that after a fall the staff within the home should have a mechanism to ensure medical advice is obtained in a timely fashion and that it is documented clearly and not be reliant on family members summoning help for residents themselves when they have become aware of an incident. ”

Is this part of a recurring concern?

Yes — Failure to seek medical attention when a person's condition warrants it; Unreliable escalation by care staff for required medical attention; Unreliable post-fall assessment and clinical response.

Open source report

Source evidence

How this individual concern was interpreted

PFD Monitor created a concise, searchable interpretation from the report wording shown below. Response links show a clear evidence connection; they do not assign responsibility.

PFD Monitor interpretation

Failure to maintain accessible and retained resident records

Wider context from the report

“4. The absence of records has hindered my investigation into Mrs Savage's death. The expert in her evidence made it clear - good recording keeping allows staff to monitor changes in condition, allows new staff or those returning from time off to reacquaint themselves with residents condition and allows clinicians to make diagnosis - without access to good records I can see a clear risk to the care of residents. It is also surprising to me the complete reliance on paper records which in Mrs Savage’s case have been lost. I would have expected to see electronic recording of information and electronic storage of it. I note the roll out of this in the company has been paused whilst the company is awaiting sale and my concern is whether the electronic recording and storage will be implemented - to me immediate access to records of a resident or the absence of them creates a concern. ”

Is this part of a recurring concern?

Yes — Incomplete, inaccurate or unavailable clinical and care records.

Open source report

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate RADAR incident reporting with mandatory fall details, investigation workflows, escalation prompts and regulatory notification requirements.

Verbatim wording from the response

“The Group operates a digital incident management platform (RADAR) which allows team members of all grades to report incidents affecting residents, team members and any visitors to the care home. The system also offers prompts to ensure appropriate categorisation of the incident and to support necessary further actions including referral to external agencies and management by regional support teams.”

Source location

Response from Four Seasons Healthcare
Page 2 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Remind Home Managers about available falls-reduction equipment and include equipment availability in regular audits of home practice.

Verbatim wording from the response

“Following the concerns noted at the inquest, regional teams have reminded all Home Managers as to the scope of equipment available to them through the Group procurement department, to support falls reduction. This equipment is available to any resident, in accordance with their assessed needs and risk assessment. Regional teams will incorporate this into their regular audit of home practices.”

Source location

Response from Four Seasons Healthcare
Page 5 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Apply the Group Falls Policy and supporting flowcharts covering falls protocols, referrals, care planning, risk assessment and post-fall actions.

Verbatim wording from the response

“A Falls Process Flowchart has formed part of the new system in place after April 2021. Since April 2021, all care and clinical team members must complete falls awareness training, delivered by a learning management system complemented by on-site face to face training.”

Source location

Response from Four Seasons Healthcare
Page 2 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Provide mandatory falls-awareness training and refresher training for care and clinical staff through blended learning and face-to-face delivery.

Verbatim wording from the response

“The Clinical Risk Management Policy (also exhibited to ████████’s statement) was adopted by the Group in 2021, with a body of supporting material for guidance on falls risk and post-falls management. Falls Awareness training was introduced as part of an induction program to new home starters across the Group from April 2020 and then as mandatory training for all care and clinical team members from April 2021.”

Source location

Response from Four Seasons Healthcare
Page 2 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Review care plans and risk assessments after falls, near misses or other changes in need, updating them where required.

Verbatim wording from the response

“Mrs Savage had been admitted to the Home initially as a temporary placement on 14 December 2022. For new admissions, upon receipt of a referral or enquiry, details about the person to be admitted to our homes will be taken and a pre-admission assessment will be completed. The information obtained at the pre-admission stage will seek to include everything that the home requires to ensure that the needs of the person can be met safely, and to ensure that there is continuity of care, treatment and support for the person, and this information is used to commence formulation of care plans and risk assessments, including mobility needs and falls risk. All risk assessments are to be completed within 12 hours of admission and care plans finalised within 72 hours, these documents are reviewed monthly as a minimum, or as a change in resident need is identified.”

Source location

Response from Four Seasons Healthcare
Page 4 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Publish and distribute an archiving guide setting standards for record storage, safekeeping and retention across the Group.

Verbatim wording from the response

“A new “How to Guide” for archiving was published and distributed throughout the Group in October 2024, providing clear standards and expectations around the care, storage and safe keeping of records. A training module on the Group’s learning management system is also being developed and roll out is expected shortly. This will be additional guidance for the Home’s teams in relation to GDPR and the safekeeping and storage of records.”

Source location

Response from Four Seasons Healthcare
Page 6 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Pilot electronic care records at several homes to support digitisation of intensive manual record-keeping processes.

Verbatim wording from the response

“The process for daily record-keeping and storage of records has been explained to each member of the team and recorded in supervision notes, countersigned to confirm understanding. Throughout 2024 the Group rolled-out electronic medicines administration records (‘eMAR’) as part of continued investment in our homes, notwithstanding a sales process launched in June 2024. The system removes a lot of the paper in the medication process and with live reporting supports improved visibility at home and regional level. This investment in eMAR followed a wholesale Wi-Fi upgrade programme and serves to modernise and digitise a key area of how we work. The Group is piloting electronic care records at several homes as part of continued efforts to digitise intensive manual processes. In the meantime, the importance of proper record-keeping and archiving is a regular agenda item at flash meetings.”

Source location

Response from Four Seasons Healthcare
Page 7 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Analyse falls incidents monthly, validate home practice through regional reviews and use trend monitoring to identify and address emerging risks.

Verbatim wording from the response

“Each home in the Group is required to complete an incident analysis each month which is produced via the RADAR system, this is then validated during the Regional Manager Provider Validation Review which is”

Source location

Response from Four Seasons Healthcare
Page 2 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Conduct daily documentation checks, monthly file checks and regular care-plan sampling to identify omissions, errors and compliance issues.

Verbatim wording from the response

“• The Senior Care team and Home Manager are completing daily checks of room documentation and the information recorded on that to ensure quality and accurate content.”

Source location

Response from Four Seasons Healthcare
Page 6 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Deliver record-keeping, care-plan and documentation training covering contemporaneous entries, professional visits, emerging risks, RADAR records and archiving.

Verbatim wording from the response

“We acknowledge the shortcomings in record-keeping at Redwell Hills as addressed in the Home Manager’s statement of 1 December 2023. Record-keeping training and guidance has been heavily promoted within the Home since the issues were identified in connection with Mrs Savage’s death. All existing clinical and care team members have been required to refresh mandatory courses on record-keeping training. Care plan and documentation training was booked for team members at the Home as a face-to-face course following the incident and has taken place regularly with multiple sessions covering the full care team, the last taking place on 8 August 2024. The courses have covered contemporaneous noting of daily events, professional visits and emerging risks, entries in the Group’s incident management system, RADAR, and proper archiving.”

Source location

Response from Four Seasons Healthcare
Page 6 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Develop and roll out additional learning-management guidance on GDPR and the safekeeping and storage of records.

Verbatim wording from the response

“A new “How to Guide” for archiving was published and distributed throughout the Group in October 2024, providing clear standards and expectations around the care, storage and safe keeping of records. A training module on the Group’s learning management system is also being developed and roll out is expected shortly. This will be additional guidance for the Home’s teams in relation to GDPR and the safekeeping and storage of records.”

Source location

Response from Four Seasons Healthcare
Page 6 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Prompt visiting healthcare professionals to sign in, accompany visits with senior staff, document advice and recommendations, and record information for handovers and audit.

Verbatim wording from the response

“All visiting professionals including General Practitioners will now be prompted and requested to complete the Visitors Book on arrival to the Home and to await a member of the team to announce their arrival so that they can be accompanied on all visits by a senior member of the care or clinical team, to ensure that any advice or recommendations can be communicated as needed. Senior Care Assistant staff or a Unit Manager on duty will go with the healthcare practitioner when they attend and review and treat our residents. The Senior Carer will then document information in the Healthcare Professionals Visit form. The information recorded will confirm the time and date of the visit and the name of the practitioner.”

Source location

Response from Four Seasons Healthcare
Page 5 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent position was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

It cannot be established that Mrs Savage would have responded better to a different sensor measure.

Verbatim wording from the response

“The Group has access to a range of sensor equipment to support the needs of residents, including infrared motion detectors. Sensor mats are often favoured as they alert teams to a resident attempting to mobilise and can be moved with the resident if they choose to sit in lounge areas, for example. Infrared motion detectors can be troublesome for residents who can walk short distances independently as they will ring constantly when the resident is moving around their bedroom and the noise and consequential agitation that may be experienced may lead to further risk of harm or injury. It cannot be said with any certainty that Mrs Savage would have responded better to a different sensor measure, but it is acknowledged that the care provided to Mrs Savage following her falls on 1 February and 18 March 2023 was reactive rather than”

Source location

Response from Four Seasons Healthcare
Page 4 · response
Published 13 January 2025

Open published response

Other statements in published responses

These actions and other statements could not be clearly connected to one concern in this report.

Recipient-stated actions An action is something a recipient says it has done, is doing, or plans to do in response to a concern raised.4

  1. 1

    Improve family communication by involving families in care decisions and providing information to support informed decisions.

    Stated by Four Seasons Health Care GroupStated completedThe respondent said that this action was complete when they made their response on 13 January 2025.
  2. 2

    Operate a monthly Falls Forum for Home Managers, Regional Managers and Group management to reinforce practice and cascade falls-reduction initiatives.

    Stated by Four Seasons Health Care GroupStated completedThe respondent said that this action was complete when they made their response on 13 January 2025.
  3. 3

    Reinforce record-keeping, falls awareness and resident-needs information through handovers, Flash meetings, walk rounds, staff supervisions and meeting agendas.

    Stated by Four Seasons Health Care GroupStated completedThe respondent said that this action was complete when they made their response on 13 January 2025.
  4. 4

    Implement senior-carer supervision and daily Flash meeting reminders covering healthcare-professional visit procedures.

    Stated by Four Seasons Health Care GroupStated completedThe respondent said that this action was complete when they made their response on 13 January 2025.

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Improve family communication by involving families in care decisions and providing information to support informed decisions.

Verbatim wording from the response

“████████ recognises the responsibility to take forward the lessons learned, share these with the team and ensure they are implemented and sustained without moving forward. An important lesson was communication with residents’ families as to the different areas of care needs. Positive dialogue is to be constantly promoted in respect of any areas of concerns of high need, as well as being transparent and person centred at all times.”

Source location

Response from Four Seasons Healthcare
Page 5 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Operate a monthly Falls Forum for Home Managers, Regional Managers and Group management to reinforce practice and cascade falls-reduction initiatives.

Verbatim wording from the response

“All Home Managers now take part in a Falls Forum attended by Regional Managers and Group management on a monthly basis. Discussion focusses on falls in the Group’s homes and what we are doing to mitigate risk and achieve the best, safe support for our residents. This allows best practice to be reinforced and any new initiatives to be cascaded quickly.”

Source location

Response from Four Seasons Healthcare
Page 5 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Reinforce record-keeping, falls awareness and resident-needs information through handovers, Flash meetings, walk rounds, staff supervisions and meeting agendas.

Verbatim wording from the response

“As stated in the Home Manager’s statement, the How to Guide for archiving has been shared with the team in group supervisions and confirmed in team meetings. Expectations for storing and archiving paperwork have been confirmed with the team and they are aware as to the importance of accurate record keeping. Additionally:”

Source location

Response from Four Seasons Healthcare
Page 6 · response
Published 13 January 2025

Open published response

Source evidence

How this respondent action was interpreted

PFD Monitor created a concise, searchable interpretation from the published response wording shown below.

PFD Monitor interpretation

Implement senior-carer supervision and daily Flash meeting reminders covering healthcare-professional visit procedures.

Verbatim wording from the response

“A Themed Supervision for Senior Carers is now in place which sets out the procedure above. A reminder about the process to all care home staff is contained in the daily Flash meeting template/agenda.”

Source location

Response from Four Seasons Healthcare
Page 6 · response
Published 13 January 2025

Open published response
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Information checked against the published report and official responses · Data reviewed 7 Sep 2026 · About data quality and limitations

Official responses located
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Data last updated 7 September 2026